SECTION 3
OPERATING THE PRINTER
Click on Tools and then Mail Merge. The “Mail Merge Helper” window will open. Click On Create, then Envelopes. The “Microsoft Word” window
will open. Click on the Active Window button, then click on the Get Data button. Next click on Open data source. Locate the data file you intend to use. In our example we are using a Microsoft Excel file. Select the file and the “Microsoft Excel” window opens select entire spreadsheet and click OK.
Next click on Edit Main Document and then click on Close.
Use the Mail Merge Tool Bar and click on Insert Merge Field and begin to build the layout by inserting the address fields.
When you have completed setting up the layout, click on the Mail Merge icon on the tool bar and the “Merge” window will open.
In the Merge to menu there are several choices for where how the data is exported. The two that concerns us is “New Document” and “Printer”. If you choose “New Document” the merge will be created in your word application with a separate record for each address. If you choose “Printer”, the merge will send directly to the printer and each record will be printed.
The next selection is “Records to be merged”. You can select All or From:.
The last selection is “When merging records”. The default is “Don’t print blank lines when data fields are empty.” This should be left checked.
Clicking on Merge will start the process of merging the documents.
If you chose to send the merge directly to the printer and the printer is connected to the computer and turned ON, the printer will start. Pressing the ENTER key will start the printing process.
If you have a graphic or fixed text to be printed with the data, refer to the section on Overlays.
Envelope Imager 1.5/1.5+ Operations Rev. 6/7/2007 | 37 |