Synchronize Outlook information with Exchange Server | HTC P3400

60 Synchronizing Information and Setting Up E-mail Security

Synchronize Outlook information with Exchange Server

You can set up synchronization with Exchange Server on your device, if it is available to you through your company or wireless service provider. However, you should first gather information, such as Exchange Server name, domain name, your user name, and password, and then carry on with the steps. (For information about how to check the Exchange server name and domain on your PC, see “To install and set up ActiveSync on the computer.”)

Note Before changing synchronization settings on your device, disconnect it from your PC.

To synchronize directly with Exchange Server

1.Do one of the following:

•Tap Start > Messaging, then tap Menu > Tools > New Account. On the E-mail Setup screen, select Outlook E-mail in the Your e-mail provider list, then tap Next.

•In ActiveSync on your device, tap Menu > Configure Server. If you have not yet set up synchronization with Exchange Server, this appears as Add Server Source.

2.In Server address, enter the name of the server running Exchange Server, and tap Next.

3.Enter your user name, password, and domain, and tap Next. To change the rules for resolving synchronization conflicts, tap Advanced.

4.Select the check boxes for the types of information items that you want to synchronize with Exchange Server.

5.To change available synchronization settings, select the type of information, and tap Settings.

6.Tap Finish.

Schedule synchronization with Exchange Server

You can schedule information to be synchronized automatically between your device and the Exchange Server, or schedule synchronization at regular time intervals. Choose between these two methods, depending on your e-mail volume and which method you think is more cost-effective.

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HTC P3400 Synchronize Outlook information with Exchange Server, Schedule synchronization with Exchange Server, Tap Finish

Contents

Page Pocket PC Phone Intellectual Property Right Information Please Read Before ProceedingPage Use the correct external power source Important Health Information and Safety Precautions Safety Precautions for Direct Sunlight Handle battery packs carefully Safety in Aircrafts Safety Precautions for RF Exposure Damage requiring service Heed service markingsAvoid hot areas Avoid wet areas Adjust the volume Mounting AccessoriesCleaning Avoid pushing objects into product Contents Managing Your Pocket PC Phone Synchronizing Information Setting Up E-mail SecurityGetting Connected Experiencing Multimedia 139 Exchanging Messages Using Outlook 111 Appendix Using Other ApplicationsIndex Page Chapter Today Screen Using the Programs Device Settings 11 12 Getting to Know Your Device and Its Accessories No. Item Function 16 17 23 24 Getting Started Accessories About the SIM Card and Battery Low battery Charge the batteryTo check the battery power Starting Up Switch your device to Sleep modeTurn your device on and off Tap Start Settings System tab Screen Manage screen settingsCalibrate the device 1314 Today Screen Icon Description Indicators Getting Started Start menu Getting Started Windows Media Player Lets you play back media files Word Mobile Lets you create, view, and edit Word documents Personal tab System tab Connections tab Getting Started Searching Information Entering and Searching Information Entering Information To enlarge the on-screen Keyboard To enter text using the on-screen KeyboardTap Large keys To use Letter Recognizer To start Transcriber To use Block Recognizer To enter punctuation and symbols To write using TranscriberTo edit text Tap Start Programs Search To search for a file or an item Setting Up Bluetooth SIM Access for Car Kit Phones Using Phone Features Phone screen Using the PhoneEnter your PIN Tap Start Phone Turn the phone function on and off Adjust the device volumeTo turn off the phone function Make a call from Phone Make a call from Call History Make a call from ContactsMake a call from Speed Dial To choose one of the numbers of a contact to dial To create a Speed Dial entry Make a call from SIM ManagerTap Menu New To call a SIM contact To answer or reject an incoming call Start Smart DialingTo end a call Make a call or send a text message using Smart Dialing Tips on using Smart DialingTo find a phone number To find a contact name On the Phone screen, tap Menu Smart Dialing Options Set up Smart Dialing To set up a conference call To switch between two callsTo put a call on hold Tap Conference Make an international call Make an emergency callTo mute a call Tap Start Programs SAPSettings Setting Up Bluetooth SIM Access for Car Kit Phones Synchronizing Information and Setting Up E-mail Security To install and set up ActiveSync on the computer Setting Up ActiveSync Synchronizing Information and Setting Up E-mail Security Synchronizing Information and Setting Up E-mail Security Information types on the PC and Exchange Server To manually start and stop synchronization Synchronize Outlook information with the computer PC1 PC2 To change which information is synchronized Schedule synchronization with Exchange Server Synchronize Outlook information with Exchange ServerTo synchronize directly with Exchange Server Tap Finish Using Comm Manager to enable Direct Push Using ActiveSync to enable Direct Push To schedule synchronization at regular time intervals To synchronize with a computer via Bluetooth To set up a sync relationship with a storage card Change Media synchronization settings Click Set up Sync Tap Start Programs ActiveSync Tap Menu Options Digitally sign and encrypt all messages Synchronizing Information and Setting Up E-mail Security Managing Your Pocket PC Phone Personalizing Your Pocket PC Phone Tap Start Settings Personal tab TodayCustomize the Today screen To customize the Today screen Customize the Start menu Tap Start Settings Personal tab MenusTo set options for displaying tasks on the Today screen Set Date / Time / Regional Options Why is the device name important?To change the device name To set the time and date To set an alarm Personal and system settingsTo change regional settings To reassign programs or shortcuts to program buttons To make the battery last longer To choose how to be notified about events or actionsTo increase or decrease the size of text on the screen To find the operating system version number To set the backlight to dim after a time delay To adjust the brightness of the backlightTo configure the button using Task Manager Phone services Phone settings Tap Start Settings Personal tab Phone Network tab To change phone network settingsNetworks To set preferred networks To add programs To remove programs Tap Start Settings System tab MemoryTo see how much memory is available To see available storage card memory To close a program Tap Start Settings System tab Memory Running Programs tab Tap Menu Edit Paste To copy files to a storage cardTo copy a file between your device and the PC To automatically save files on a storage card To protect your device with a password Select the Require PIN when phone is used check boxTap Start Settings Personal tab Lock To protect your SIM card with a PIN To display owner information on the ‘my info’ screen To change your password To perform a hard reset To perform a soft reset Talk Send button Managing Your Pocket PC Phone Getting Connected To set up a Gprs connection to the Internet Connecting to the Internet Tap Finish To set up a connection to a private network To set up a dial-up connection to your ISPTap Start Settings Connections tab Connections To start a connection To start Internet Explorer To disconnect the Gprs connectionTo set a Home To transfer favorites from your PC To delete a favorite or folder To add a favoriteTo change the size of text on Web pages To change how Web pages fill the screen To save a picture from a Web To set up Internet security settingsTo delete temporary Internet files To open Comm Manager Bluetooth. Tap Settings Bluetooth to Bluetooth modes To turn Bluetooth on and make your device visible Bluetooth partnershipsTo create a Bluetooth partnership To accept a Bluetooth partnership Connect a Bluetooth hands-free or stereo headsetTo rename a Bluetooth partnership To delete a Bluetooth partnership To connect a Bluetooth hands-free or stereo headset Beam information using BluetoothTo beam information from your device to a computer Tap the device name to which you want to send the beam To receive a Bluetooth beam Bluetooth Explorer and Bluetooth file sharingTap Start Settings Connections tab Bluetooth FTP tab To use Bluetooth Explorer Use the device as a Bluetooth modem Tap Connect Select Bluetooth PAN as the PC Connection To use a Bluetooth phone as a modem for your device Use another Bluetooth phone as a modemSelect a modem list, tap Bluetooth Tap Add a new modem connection To end the Internet connection To set up your device as a USB modem Today Plug-in Install Gprs Monitor To show or hide items on the Today Plug-in Gprs Monitor icon and pop-up windowTo show the Gprs Monitor icon on the title bar Select the Enable connection monitoring check box Set up monitoring and notificationTo enter your service plan details To customize the Gprs Monitor pop-up window To set up traffic limit notifications Set up multiple profilesTo set up and configure multiple profiles To switch between profiles View charts and reportsTo view charts and generate reports To navigate within Terminal Services Client On your device, tap Start Programs Terminal Services ClientTo connect to a Terminal Server To disconnect without ending a session Tap Log Off To disconnect after ending a session Getting Connected Exchanging Messages and Using Outlook Set up Outlook e-mail Mail Setup WizardTo set up e-mail accounts using E-mail Setup Wizard Mail and Text Messages Tap Start Programs ActiveSync Set up a POP3/IMAP4 e-mail accountTap Start Messaging Tap Menu Tools New Account Setting Description To compose and send a message Send and receive messages To reply to or forward a message To exclude your e-mail address when replying to allTap Advanced To receive attachments To add an attachment to a messageTap Start Messaging Tap Menu Tools Options To download messages from the server Download messages Individually sign and encrypt a message Copy text messages from and to the SIM cardTap Start Messaging Tap Menu Go To Text Messages To digitally sign and encrypt a new message Tap Menu Check Certificate Manage folders Exchanging Messages and Using Outlook To access MMS Change MMS settingsTo configure MMS settings Tap Start Messaging Tap Menu Go To MMS Exchanging Messages and Using Outlook To compose an MMS message Create and send MMS messages To create an MMS message from a template To add an audio clip to an MMS message To add text to an MMS messageTap Insert audio To view an MMS message View and reply MMS messagesTo reply to an MMS message Tap Start Programs Pocket MSN Tap MSN Messenger To start MSN MessengerTo sign in or out To add or delete contacts Tap Start Calendar Tap Menu New Appointment To schedule an appointmentTo send a meeting request Tap Start Calendar To create a contact on your device To set a default reminder for all new appointmentsTap Start Contacts To change contact information To create a contact on your SIM cardTo work with the contact list To copy SIM contacts to your device Tap Start Programs SIM Manager, then tap Menu Tools Options To copy contacts to the SIM cardTap Menu Contacts to SIM To find a contact on your device Tap Start Contacts Menu View By Name To find a contact online Tap Menu Send Contact Text Messages To send contact information via text messaging To create a task To set a default reminder for all new tasksTap Start Programs Tasks To change the priority of a task Enter information in Notes To set the default input mode for NotesTo show start and due dates in the task list To locate a task To draw in a note To create a note Record a voice note Tap Start Settings Personal tab InputTo create a voice note To change recording formats Experiencing Multimedia Capture modes Using CameraTo open the Camera screen To exit the Camera File formats supported Camera controlsCamera and Enter buttons Navigation Control Template Selector . In Picture Progress indicator . In Picture MMS Video capture mode Video capture modeStill image capture modes Review screen icons Review screen To change the display duration of the Review screen ZoomingZoom range Capture mode To navigate the Camera Settings screen Camera Settings screen Sports/Burst Settings menu Self-timer menuTemplate menu Storage menu Capture Mode menu Capture Settings menuAdvanced menu Grid Experiencing Multimedia To play GIF animation files To view picturesTap Start Programs Pictures & Videos To play videos with audio To sort pictures and video clips To view slide showsTo delete a picture or video clip To edit a picture Tap Menu Set as Today Background To set a picture as the Today screen backgroundTo send pictures and video clips via e-mail To assign pictures to contacts Tap Menu Save to Contact To customize more image settings This control Does this About the controls About licenses and protected files About the screens and menus To synchronize and copy content manually to your device To synchronize content to your device automaticallyCopy media files to your device To play items on your device Play media To play an item on a network Use playlistsTap Menu Open URL To save a new playlist Troubleshooting Tap Start Programs Media Hub To open Media Hub To close Media Hub To launch a multimedia program To launch Audio Manager LibraryTap Start Programs Audio Manager No. Description Library Return to the Library screen Music Player Windows Media Player playlists PlaylistsCustom playlists To play a playlist To create a playlistTo edit a playlist To add a playlist to another playlist Set music as ring tone Tap Set as Default Ring ToneMP3 Trimmer Tap Menu Set as Ring Tone This control Does this Title Tap Start Programs To access Audio Booster Open Media Hub then tapAudio Booster To create a custom equalizer preset To apply a presetEqualizer Tap Menu Delete Preset To delete a custom equalizer preset Experiencing Multimedia Word Mobile Excel Mobile Using Other Applications To create a Word file Word Mobile Worksheet To create an Excel file Tap Start Programs PowerPoint Mobile Viewing Slide Shows with PowerPoint MobileTo start a slide show presentation To stop a slide show To adjust the display size Using Adobe Reader LE To change the page layout To rotate the viewTo search for text in the document To exit Adobe Reader LE To install MIDlets from a PC To install MIDlets from the InternetTo install a MIDlet/MIDlet suite Tap Start Programs MIDlet Manager Menu Install Local Manage MIDlets/MIDlet suites To configure MIDlet security To uninstall a MIDlet/MIDlet suiteTo change the display name of a MIDlet To check storage space To start ZIP on your device Start ZIP and Open .zip filesTap Start Programs ZIP To open a ZIP file and extract files To create a zip archive Tap Action ExtractTap File New Archive Tap Action Add Create a voice tag for a phone number Tap Start Settings Personal tab Voice Speed Dial Make a call or launch programs using a voice tagCreate a voice tag for a program To view and test the voice tags you have created Using Other Applications Appendix Agency identification numbers Regulatory NoticesEuropean Union Notice Safety precautions for RF exposure Important safety informationHeed service markings EN 50360 Mounting accessories Damage requiring serviceAdjust the volume Cleaning Use the correct external power source Safety precautions for power supply unitExposure to radio frequency RF signals Pacemakers SAR InformationHearing Aids Other Medical Devices Other tips and cautions Safety Precautions RoHS Compliance Weee Notice PC Requirement to Run ActiveSync GSM / Gprs / Edge Module Camera Module Appendix Index Symbols Index Gprs Index Buttons Input Lock Menus MSN Options Owner Information Phone Sounds & Notiﬁcations Today ZIP