Microsoft GZA-00006 manual Fields in Outlook for

Office 2008 Planning

Entourage synchronizes messages, events, and contacts when one or more of the following actions occurs:

•A Microsoft Exchange account is set up.

•Entourage connects to the Exchange server.

•A user creates or changes a message, event, or contact on a client computer that is connected to the Exchange server. Entourage waits one minute before it begins synchronization. If the user makes another change, the one-minute countdown starts over. This schedule prevents Entourage from synchronizing too frequently when a user is editing multiple records.

•If Entourage is connected to a server (for example the back-end Exchange server) that is sending out User Datagram Protocol (UDP) broadcasts, then messages, events, and contacts are synchronized whenever such a broadcast is received.

•If Entourage does not have access to UDP broadcasts (for example, if it is connected to a front-end server that resides outside the corporate network), it scans for remote changes on the server at one-minute intervals.

Contacts that are stored on the Exchange server can be synchronized both with the Entourage Address Book and with Outlook. However, Entourage and Outlook store some kinds of contact information differently, as described in the following table.

Note Microsoft Exchange distribution lists are not supported in Entourage. All Entourage groups contain only local contacts and their e-mail addresses.

Type of		In Outlook
contact		(on a Windows-based
information	In Entourage	computer)	Synchronization
E-mail	Maximum 13	Maximum 3 identifiers	The default e-mail address
address	identifiers		for the Entourage contact
identifiers			is synchronized with the
			E-mailfield in Outlook
			for the contact. The next
			two addresses for the
			Entourage contact are
			synchronized with the
			E-mail 2 and E-mail 3
			fields in Outlook for the
			contact.

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