To use with a computer | Panasonic KX-FP181E manual

Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your fax machine.

●The answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses 9 (pre-selected fax activation code).

●The fax machine will activate the fax function.

4.The caller presses the start button to send a document.

Note:

●The fax activation code can be changed in feature #41 (p. 68).

●If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

To use with a computer!

We recommend that you always connect the fax machine directly to the wall jack.

Wall jack

(KX-FP181 only)

Wall jack

Fax machine

Computer

Answering machine

(KX-FP181 only, not included)

Note:

●Set the fax machine to the TEL mode.

●The device which has the shortest ring count will answer a call first.

●If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP181 only).

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Panasonic KX-FP181E operating instructions To use with a computer, How the fax machine and answering machine work

Contents

Pictured model is KX-FP181 Compact Plain Paper FAX Date of purchase Warranty Registration Terms and Conditions 583250 08701 to Fax For your future reference Welcome to the world of Panasonic facsimilesDate of purchase Serial number Dealer’s name and address Dealer’s telephone number Never install telephone wiring during a lightning storm Important safety instructions Table of Contents Copy Programmable FeaturesAnswering Device KX-FP185 only Help Accessories Included accessoriesAccessory information Help Button Help functionEasy Dial SET Finding the Controls LocationFor KX-FP181 For KX-FP185 Overview Finding the Controls / SetupRemoving the information leaflet Recording paper load Setup Recording paperAdding paper Tension bar KX-FP181 only Connections Date and time, your logo and facsimile telephone number Setting the date and timeMenu SET Recall Mute SET Setting your logo To select characters with the dial keypad To select characters using the Easy DialDisplay order of characters Easy Dial Recall Easy Dial SET Setting your facsimile telephone numberStop Delete To correct a mistake To delete a number Adjusting volumes Volumes Making and Answering Calls Voice calls makingVoice calls answering Recall and Pause buttons Recall button to use the recall featurePause button for PBX users To keep the present call and return to the first call Recall Directory ProgramHyphen Directory Program Delete Helpful hint Lower case Number Right Alphabet Rotating to Left Symbol Erasing a stored name and number Editing a stored name and numberEasy Dial SET Directory Program Easy Dial Stop Monitor Digital SP-PHONE Making a voice call using the Easy Dial directory How Caller ID is displayed Caller ID service from your phone company Viewing caller information on the display Confirming caller information using the Caller ID listPress Caller ID Search Rotate Easy Dial Calling back using caller information Sample of a Caller ID listEasy Dial Caller ID Search Digital SP-PHONE FAX Start Until the number you Storing caller information in the Easy Dial directoryWant to store is displayed Caller ID Search Easy Dial SET Directory Program Erasing caller information Erasing specific caller informationErasing all stored caller information Initiating voice contact Voice ContactReceiving a request for voice contact Press Monitor Easy Dial Stop FAX Start Resolution Using the Easy Dial directorySending Faxes Manually To transmit more than 10 pages at a time Documents you can sendTo stop transmission Convenient way to send a fax Reports for confirmation Communication Error code Message pSample of a sending report Communication Easy Dial Quick Scan Stop Resolution Sending a fax with the voice guide KX-FP185 onlySending from memory To cancel the broadcast setting Stop Easy Dial Resolution SET FAX StartOne time broadcast transmission Insert the document Face Down If necessary, press Programming the stations in the broadcast memory Broadcast transmission to pre-programmed partiesTwice Stop Easy Dial SET Directory Program Adding a new station in the broadcast memory Erasing a stored station in the broadcast memoryPress Directory Program to Easy Dial FAX Start Stop SET Resolution Sending to pre-programmed parties in the broadcast memorySample of a broadcast sending report Receiving Faxes Setting the unit to receive faxesUse only as fax You have to Set this Mostly voice calls Use as telephone Automatic faxOther Options You want to answer Activating the TEL mode TEL mode Answering all calls manuallyReceiving a fax manually Auto Answer Digital SP-PHONE KX-FP185 FAX only mode All calls are received as faxes Activating the FAX only modeAuto Answer Using the unit with an answering machine Setting up the fax machine and an answering machineKX-FP181 only To use with a computer How the fax machine and answering machine workReceiving a voice message and fax document in one call To set the TEL/FAX mode TEL/FAX delayed ring countCall is received Voice call When an extension telephone is connected Turning the Auto Answer mode on remotely To the EXT jack or same line Extension telephone Extension telephone Four times Three timesUnit will start reception Display SET Menu Pager call When your pager receives a pager call Copying Resolution Stop Copy Start CollateMaking a copy Printing collated sorted copies 100% default Recommended reduction rates Setting Size of recording paperTo enlarge a document To reduce a document Ring count in the TAD/FAX mode Setting up the voice and fax message reception When voice or fax memory is full When the unit is ready to receive voice and fax callsGreeting KX-FP185 only Pre-recorded greeting messages Suggested messages Recording your own greeting messagesRecord Microphone Erasing your own recorded greeting messages Checking the greeting messagesErase Start Stop SET Listening to recorded messages Incoming Messages KX-FP185 onlySlow Quick Stop Easy Dial Erasing a specific message Erasing recorded messagesErasing all the messages Press Erase while listening to Telephone conversation Memo message Leaving a message for others or yourselfStart Record Stop Remote Operation KX-FP185 only Operating from a remote locationRemote operation card Listening to recorded messages Operation from a remote touch tone telephone Other remote operations Transferring recorded messages to another telephone Option KX-FP185 only Suggested message Recording your own transfer greeting messageTo check your transfer greeting message To erase your transfer greeting message Features Summary ProgrammingGeneral programming method Error Basic featuresProgramming table VOX On / ID=111 How to set menu options#11 #12 Advanced features Normal #44 #43#46 #47 Check #60#61 #67 TAD/FAX FAX only Error Messages Communication message Error Cause & Remedy CodeReports Display message Cause & Remedy Display Service personnel When making a copy, the document being stored exceedsTransmission error occurred. Try again Memory capacity of the unit. Press Stop to clear General Operations Fax receiving Fax sending Copying Receive mode Using an answering machine KX-FP181 only Sample of a power down report If a power failure occurs Recording paper jam Jams Sending document does not feed, or multi-feeds Sending document jamsLeft Centre Cleaning Document feederThermal head Replacing the ink film Ink Film Gear Dotted area Front cover Back cover Display Reference lists and reports Print ReportsTwice Display To start printing Technical data about this product Specifications Important Information Important InformationMethod of connection Fitting a plug to the mains lead Condition of guarantee GuaranteePanasonic Business Systems U.K Please keep these Operating Instructions with your receipt Index Index Index 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan