Recording your own greeting messages | Panasonic KX-FP181E instruction

Greeting (KX-FP185 only)

Recording your own greeting messages!

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages

		“This is (your name, business and/or telephone number). We are
	TAD/FAX greeting message	unable to answer right now. To send a fax, start transmission. To
		leave a message, speak after the beep. Thank you.”

	TEL/FAX greeting message	“This is (your name, business and/or telephone number). We are
	TEL/FAX greeting message	unable to answer right now. Please try again later. Thank you.”

1	Select the desired mode (TAD/FAX or
1	TEL/FAX) where you want to record a greeting
	message (feature #77 on page 71).
2	Press RECORD twice.
2	●	The display will show the following
		according to your selection in step 1.
		TAD/FAX mode:
		TAD/FAX mode:	2.TAD GREETING
		TEL/FAX mode:

			2.T/F GREETING




			PRESS START

3 Press START .

●A long beep will sound.

4 Speak clearly about 20 cm away from the microphone.

●The display will show the remaining recording time.

		TAD/FAX mode:	TAD	REC.	15s
		TEL/FAX mode:

			T/F	REC.	15s
5
	When finished recording, press STOP .
	●	The unit will repeat your message.
		Adjust the volume using		or	.

Display

RECORD
Microphone	/
START
STOP

Note:

●If you make a mistake while recording, start again from step 2.

●You can choose 60-seconds for your own TAD/FAX greeting message (feature #54 on page 69).

–If you change to 60-seconds, we recommend that you tell the caller in your

own TAD/FAX greeting message to press

9 before starting fax transmission.

–If you change to 16-seconds from 60- seconds, your own recorded TAD/FAX greeting message will be deleted and the pre-recorded message will be played.

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Panasonic KX-FP181E operating instructions Recording your own greeting messages, Suggested messages, Microphone, Start Stop

Contents

Compact Plain Paper FAX Pictured model is KX-FP181 Warranty Registration Date of purchase 583250 08701 to Fax Terms and Conditions Welcome to the world of Panasonic facsimiles For your future referenceDate of purchase Serial number Dealer’s name and address Dealer’s telephone number Important safety instructions Never install telephone wiring during a lightning storm Table of Contents Programmable Features CopyAnswering Device KX-FP185 only Help Accessory information AccessoriesIncluded accessories Easy Dial SET Help ButtonHelp function For KX-FP181 Finding the ControlsLocation For KX-FP185 Finding the Controls / Setup OverviewRemoving the information leaflet Recording paper load Adding paper Tension bar SetupRecording paper Connections KX-FP181 only Setting the date and time Date and time, your logo and facsimile telephone numberMenu SET Setting your logo Recall Mute SET To select characters using the Easy Dial To select characters with the dial keypadDisplay order of characters Easy Dial Setting your facsimile telephone number Recall Easy Dial SETStop Delete To correct a mistake To delete a number Volumes Adjusting volumes Voice calls answering Making and Answering CallsVoice calls making Recall button to use the recall feature Recall and Pause buttonsPause button for PBX users To keep the present call and return to the first call Directory Program RecallHyphen Directory Program Delete Helpful hint Lower case Number Right Alphabet Rotating to Left Symbol Editing a stored name and number Erasing a stored name and numberEasy Dial SET Directory Program Easy Dial Stop Making a voice call using the Easy Dial directory Monitor Digital SP-PHONE Caller ID service from your phone company How Caller ID is displayed Confirming caller information using the Caller ID list Viewing caller information on the displayPress Caller ID Search Rotate Easy Dial Easy Dial Caller ID Search Digital SP-PHONE FAX Start Calling back using caller informationSample of a Caller ID list Storing caller information in the Easy Dial directory Until the number youWant to store is displayed Caller ID Search Easy Dial SET Directory Program Erasing all stored caller information Erasing caller informationErasing specific caller information Voice Contact Initiating voice contactReceiving a request for voice contact Press Monitor Using the Easy Dial directory Easy Dial Stop FAX Start ResolutionSending Faxes Manually Documents you can send To transmit more than 10 pages at a timeTo stop transmission Convenient way to send a fax Communication Error code Message p Reports for confirmationSample of a sending report Communication Sending from memory Easy Dial Quick Scan Stop ResolutionSending a fax with the voice guide KX-FP185 only Stop Easy Dial Resolution SET FAX Start To cancel the broadcast settingOne time broadcast transmission Insert the document Face Down If necessary, press Broadcast transmission to pre-programmed parties Programming the stations in the broadcast memoryTwice Stop Easy Dial SET Directory Program Press Directory Program to Adding a new station in the broadcast memoryErasing a stored station in the broadcast memory Sample of a broadcast sending report Easy Dial FAX Start Stop SET ResolutionSending to pre-programmed parties in the broadcast memory Setting the unit to receive faxes Receiving FaxesUse only as fax You have to Set this Use as telephone Automatic fax Mostly voice callsOther Options You want to answer TEL mode Answering all calls manually Activating the TEL modeReceiving a fax manually Auto Answer Digital SP-PHONE KX-FP185 Auto Answer FAX only mode All calls are received as faxesActivating the FAX only mode KX-FP181 only Using the unit with an answering machineSetting up the fax machine and an answering machine Receiving a voice message and fax document in one call To use with a computerHow the fax machine and answering machine work TEL/FAX delayed ring count To set the TEL/FAX modeCall is received Voice call When an extension telephone is connected Turning the Auto Answer mode on remotely Extension telephone To the EXT jack or same line Extension telephone Three times Four timesUnit will start reception Display SET Menu When your pager receives a pager call Pager call Resolution Stop Copy Start Collate CopyingMaking a copy Printing collated sorted copies Recommended reduction rates Setting Size of recording paper 100% defaultTo enlarge a document To reduce a document Setting up the voice and fax message reception Ring count in the TAD/FAX mode When the unit is ready to receive voice and fax calls When voice or fax memory is fullGreeting KX-FP185 only Pre-recorded greeting messages Recording your own greeting messages Suggested messagesRecord Microphone Erase Start Stop SET Erasing your own recorded greeting messagesChecking the greeting messages Incoming Messages KX-FP185 only Listening to recorded messagesSlow Quick Stop Easy Dial Erasing recorded messages Erasing a specific messageErasing all the messages Press Erase while listening to Memo message Leaving a message for others or yourself Telephone conversationStart Record Stop Remote operation card Remote Operation KX-FP185 onlyOperating from a remote location Operation from a remote touch tone telephone Listening to recorded messages Other remote operations Option KX-FP185 only Transferring recorded messages to another telephone Recording your own transfer greeting message Suggested messageTo check your transfer greeting message To erase your transfer greeting message General programming method Features SummaryProgramming Basic features ErrorProgramming table VOX How to set menu options On / ID=111#11 #12 Advanced features Normal #43 #44#46 #47 #60 Check#61 #67 FAX only TAD/FAX Reports Error MessagesCommunication message Error Cause & Remedy Code Display Display message Cause & Remedy When making a copy, the document being stored exceeds Service personnelTransmission error occurred. Try again Memory capacity of the unit. Press Stop to clear Operations General Fax sending Fax receiving Receive mode Copying Using an answering machine KX-FP181 only If a power failure occurs Sample of a power down report Jams Recording paper jam Sending document jams Sending document does not feed, or multi-feedsLeft Centre Thermal head CleaningDocument feeder Ink Film Replacing the ink film Gear Dotted area Front cover Back cover Display Print Reports Reference lists and reportsTwice Display To start printing Specifications Technical data about this product Method of connection Important InformationImportant Information Fitting a plug to the mains lead Guarantee Condition of guaranteePanasonic Business Systems U.K Please keep these Operating Instructions with your receipt Index Index Index 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan