•Do not tell callers that you are not home. Instead, say that you cannot come to the phone right now.
•If you set the TAD to receive mes- sages for up to four different users, your outgoing announcement should explain how to leave a mes- sage for a particular person.
For example:
“You have reached the Jones resi- dence. We are unable to come to the phone right now, but you may press: 1 to leave a message for John, 2 to leave a message for Mary, 3 to leave a message for Susan, 4 to leave a message for Paul, or just wait for the beep, then leave your message.”
If you are recording an announce- ment for a business, you might use:
“Hello! You have reached XYZ Company. To leave a message for our Sales Department, press 1; for Manufacturing, press 2; for Cus- tomer Service, press 3; for Delivery, press 4. Or, you can leave a mes- sage after the beep.”
Follow these steps to record your out- going announcement.
1.Press ANNC until 1 (for Announce- ment 1) or 2 (for Announcement 2) is displayed.
DIGITAL ANSWERING SYSTEM
MAIL BOX
MEMO
MESG'S
|
|
| ANNC. |
|
|
| ANNC. |
|
|
| 2 |
|
|
| MEMORY |
|
|
| SETUP |
ERASE |
| ON/OFF | VOLUME |
|
| ||
REPEAT | STOP | PLAY | SKIP |
2.Press and hold ANNC for 2 sec- onds. The TAD beeps and the clock displays 0:00 and begins count- ing.
Note: To ensure all of your outgo- ing announcement is recorded, begin speaking when the clock dis- plays 0:01.
3.Speak into the TAD from about 12 inches away.
4.When you finish speaking, press
ANNC or STOP.
Checking the Outgoing Announcement
Press and hold PLAY for 2 seconds to review the currently selected an- nouncement at any time.
To stop listening to the outgoing an- nouncement before it ends, press STOP.
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