Ricoh 161F, 161SPF Registering E-mailDestination

E-mail Destination

E-mail Destination

Register e-mail destinations so you do not need to enter an e-mail address every time, and can send scan files from scanner or fax function by e-mail.

•It is easy to select the e-mail destination if you register "User (Destination) Name" for the e-mail destination.

•You can register e-mail destinations as a group.

•You can use the e-mail address as the sender's address when sending scan files in scanner mode. If you want to do this, set a protection code on the send- er address to prevent unauthorized access.

Note

❒You can select an e-mail address from an LDAP server, and then register it in the Address Book. See "Sending Scan Files by E-mail", Scanner Reference.

❒You can set the machine to send a Transmission Result Report by e-mail whenever a transmission is sent. See Facsimile Reference.

Reference

p.249 “Registering a Protection Code”

Registering E-mail Destination

7

Important

❒When using a e-mail destination as the sender, you must register the user code previously.

A Select [System Settings] using {U} or {T}, and then press the {OK} key.

B Select [Administrator Tools] using {U} or {T}, and then press the {OK} key.

185

Contents

Operating Instructions General Settings Guide 1Connecting the Machine 2System Settings 3Copier Features 4Fax Features Page Important ❖About This Machine ❖General Settings Guide ❖Troubleshooting ❖Security Reference ❖Network Guide ❖Other manuals Note 1. Connecting the Machine 2. System Settings 3. Copier Features 4. Fax Features 5. Printer Features 6. Scanner Features 7. Registering Addresses and Users for Facsimile/Scanner Functions 8. Other User Tools 9. Appendix Symbols 1.The settings menu appears. Press the {U} or {T} key to scroll to the 2.The number of pages in the dis- played settings menu appears. If you cannot see the entire menu, press the {U} or {T} key to scroll the screen Reading the Display and Using Keys Changing Default Settings Exiting User Tools Menu Protect Changing Default Settings Using Web Image Monitor 1. Connecting the Machine Connecting to the Ethernet Interface E Turn on the main power switch of the machine Connecting to the USB Interface Connecting to the IEEE 1284 Interface Connecting to the IEEE 802.11b (Wireless LAN) Interface [802.11 Ad hoc] Checking the Connection ❖When using in infrastructure mode [Interface Settings] [Network] ❖When using in ad hoc mode / 802.11 ad hoc mode Checking the Signal [Wireless LAN Signal] User Tools/Counter Settings Required to Use the Printer/LAN-Fax 1 ❒ IPv6 can be used only for the printer function [Active] p.46 “Interface Settings” IEEE 802.11b (wireless LAN) Page Settings Required to Use Internet Fax set to [Active] both Ethernet and wireless LAN (IEEE 802.11b) are connected, the selected in terface takes precedence SMTP Server and Fax When POP before SMTP is set to Page Settings Required to Use E-mailFunction Page Settings Required to Use Scan to Folder Function ❒[LAN Type] is displayed when the wireless LAN interface board is installed. If Settings Required to Use the Network Delivery Scanner ❒[LAN Type] is displayed when the wireless LAN interface board is installed ❒If Delivery Option is set to [On], check that IPv4 Address is set Settings Required to Use Network TWAIN Scanner Page Using Utilities to Make Network Settings ❖[Network] → [Machine IPv6 Address] → [Manual Config. Address] ❖[Network] → [IPv6 Stateless Setting] ❖[Network] → [DNS Configuration] → [Auto-Obtain(DHCP)] ❖[Network] → [DNS Configuration] → [Specify] → [Server 1-3] ❖[Network] → [DDNS Configuration] ❖[Network] → [WINS Configuration] → [On] → [Scope ID] ❖[Network] → [Effective Protocol] → [IPv4] ❖[Network] → [Effective Protocol] → [IPv6] ❖[Network] → [Effective Protocol] → [NetWare] ❖[Network] → [Effective Protocol] → [SMB] ❖[Network] → [NW Frame Type] → [Ethernet II] ❖[Network] → [NW Frame Type] → [Ethernet 802.2] ❖[Network] → [NW Frame Type] → [Ethernet 802.3] ❖[Network] → [NW Frame Type] → [Ethernet SNAP] ❖[Network] → [SMB Computer Name] ❖[Network] → [LAN Type] → [IEEE 802.11b] ❖[Network] → [Ping Command] ❖[Network] → [Permit SNMPv3 Communictn.] → [Encryption Only] ❖[Network] → [Permit SNMPv3 Communictn.] → [Encryption/Clear Text] ❖[Network] → [Permit SSL/TLS Comm.] → [Ciphertext Only] ❖[IEEE 802.11b] → [Communication Mode] ❖[IEEE 802.11b] → [SSID Setting] ❖[IEEE 802.11b] → [Channel] ❖[IEEE 802.11b] → [Security Type] ❖[IEEE 802.11b] → [Communication Speed] ❖[File Transfer] → [POP before SMTP] ❖[File Transfer] → [Reception Protocol] ❖[File Transfer] → [POP3/IMAP4 Settings] ❖[File Transfer] → [Admin. E-mailAddress] ❖[File Transfer] → [E-mailCommunication Port] ❖[File Transfer] → [Default User Name/PW(Send)] ❖[File Transfer] → [Fax E-mailAccount] Connecting the Telephone Line Selecting the Line Type 2. System Settings ❖ Panel Key Sound ❖ Warm-upBeeper (copier) ❖Copy Count Display ❖Function Priority Copier ❖Measurement Unit ❖Paper Size: Tray 1 11 ❖Printer Bypass Paper Size ❖Paper Type: Bypass Tray No Display (Plain Paper) ❖Paper Type: Paper Tray ❖Ppr Tray Priority:Copier (copier) Tray ❖Ppr Tray Priority:Fax (facsimile) ❖Ppr Tray Priority:Printer (printer) ❖ Auto Off Timer 1 min ❖Energy Saver Timer 15 min ❖System Auto Reset Timer ❖Facsimile Auto Reset Timer (facsimile) 30 sec ❖Printer Auto Reset Timer (printer) ❖Scanner Auto Reset Timer (scanner) ❖Set Date 2 Network ❖ DNS Configuration ❖ DDNS Configuration ❖Domain Name ❖WINS Configuration [Scope ID] ❖SMB Work Group ❖Ethernet Speed [Auto Select] ❖LAN Type Ethernet ❖Permit SNMPv3 Communictn Encryption/Clear Text [Encryption Only] ❖Permit SSL/TLS Comm Ciphertext/Clear Text Parallel Interface IEEE 802.11b Print I/F Settings List ❖ Delivery Option ❖SMTP Server ❖SMTP Authentication [SMTP Authentication] [User Name] ❖POP before SMTP [POP before SMTP] [Wait Time after Auth.] [Reception Protocol] port number for [POP3] in [E-mailCommunication Port] ❖Admin. E-mailAddress [SMTP Authentication ] [Auto Specify Sender Name] ❖E-mailCommunication Port ❖E-mailRecept. Interval ❖ Default User Name/PW(Send) ❖Auto Specify Sender Name ❖Fax E-mailAccount Do not Receive ❖Address Book Management ❖Prgrm./Change/Delete Group ❖Address Book:Print List [Administrator Tools] [Address Book:Print List] ❖Display/Print Counter ❖Disp./Print User Counter [Dis- play/Print Counter] ❖User Auth. Management •Off ❖Admin. Auth. Management ❖Program/Change Admin ❖Key Counter Management ❖Extended Security ❖Prog/Chnge/Del LDAP Server [LDAP Search] ❖ LDAP Search [Search LDAP] ❖ AOF (Always On) ❖Firmware Version ❖Network Security Level Program/Change/Delete LDAP Server Deleting the programmed LDAP server Programming the LDAP Server Entering the search base A Select [Search Base] using {U} or {T}, and then press the {OK} key [Search Base] B Enter the Search Base, and then press the {OK} key Entering a port number Starting SSL communication A Select [SSL] using {U} or {T}, and then press the {OK} key [SSL] B Select [On] using {U} or {T}, and then press the {OK} key Setting authentication Entering the user name and password A Enter the user name, and then press the {OK} key B Enter the password, and then press the {OK} key Testing the connection A Press [Con.Test] B Press [Exit] Setting search conditions A Select [Search Conditions] using {U} or {T}, and then press the {OK} key C Enter attribute, and then press the {OK} key Setting search options A Select [Search Options] using {U} or {T}, and then press the {OK} key [Search Options] B Enter attribute, and then press the {OK} key Page 3. Copier Features ❖Original Type Setting [Original Type 1 (Text)] [Original Type 2 (Photo)] Text Mode Photo Mode ❖Original Count Display ❖Reproduction Ratio [Reduce] [Enlarge] 50% Page 4. Fax Features ❖ Set User Function Key1-3 Start Manual Reception Switch Reception Mode Print Journal [General Settings/Adjust] ❖Switch Reception Mode Auto Reception ❖RX Mode Auto Switch Time 8 Times [Reception Settings] ❖Internet Fax Settings ❖Maximum E-mailSize Settings] [Maximum Size] ❖SMTP RX File Delivery [SMTP RX File Delivery] ❖Enable H.323 ❖Enable SIP ❖H.323 Settings [IP-Fax [H.323 Settings] ❖SIP Settings [SIP Settings] [Proxy Server Addr. (Main)] [Redirect Svr. Addr. (Main)] [Registrar Address (Main)] ❖Gateway Settings [Gateway Settings] [H.323] [SIP] ❖Print Journal Job Information ❖Print TX Standby File List ❖Communication Page Count ❖Memory Lock ❖Folder TX Result Report Do not [Folder TX Result Report] [E-mail] Search Desti- nation ❖Select Dial/Push Phone Push Phone [Select Dial/Push Phone] [Push Phone] [Dial Phone (10PPS)] ❖Fax Header [Print Fax Header] [TX Mode] ❖Own Name ❖Own Fax Number (facsimile number of sender) Registering Fax Information Programming/Changing Fax Header A Select [Fax Header] using {U} or {T}, and then press the {OK} key [Fax Header] B Enter the fax header, and then press the {OK} key Programming/Changing Own Name Programming/Changing Own Fax Number A Select [Own Fax Number] using {U} or {T}, and then press the {OK} key [Own Fax Number] [Space] Deleting Fax Information Page ❒To use this function, set [Forwarding] under [Administrator Tools] to [On] Programming an End Receiver Canceling Receiver Settings Printing a Forwarding Mark ❖Switches and Bits Switch 02: ❖Parameter Settings List Parameter Settings are outlined below Page Page Changing the User Parameters F Select the bit number you want to change G Press the {OK} key Repeat steps E and F to change the switch settings After all the settings are finished, press the {User Tools/Counter} key Printing the Parameter Settings List ❖Home Position ❖Home Position Parameter List "Image Density (Contrast)", Facsimile Reference "Resolution", Facsimile Reference "Original Type", Facsimile Reference "Transmission Modes", Facsimile Reference Changing the Home Position Page ❖ Special Senders ❖ Full/ Partial agreement Authorized Reception Memory Lock Programming/Changing Special Senders F Enter the sender name, and then press the {OK} key [Full Agreement] [Partial Agreement] H Select items using {U} or {T}, and then press the {OK} key Press [Exit] Authorized RX (Authorized Reception) Page Programming Initial Set Up of a Special Sender Deleting a Special Sender D Select [Delete Special Sender] using {U} or {T}, and then press the {OK} key [Delete Special Sender] Printing Special Sender List 5. Printer Features Printing the List/Test page ❖List/Test Print Lock ❖Print Error Report ❖Auto Continue ❖Memory Overflow Do not Print ❖Memory Usage ❖Toner Saving ❖Printer Language ❖Sub Paper Size ❖Page Size ❖Bypass Tray Priority ❖RAM Disk [0 MB] 4 MB [Bypass Tray Priority] ❖I/O Buffer 128 KB ❖I/O Timeout 15 seconds Portrait ❖Form Lines The default setting is 64 (Metric version) / 60 (Inch version) ❖Font Source Resident ❖Courier Font Regular ❖Ext. A4 Width ❖Append CR to LF ❖Resolution ❖Data Format TBCP ❖Change PDF Password ❖PDF Group Password Page 6. Scanner Features ❖Colour Mode Priority Black & White ❖Dest. List Priority Delivery Server ❖Update Server Dest. List [Update Server Dest. List] [Dest. List Priority 1] ❖TWAIN Standby Time 10 sec ❖File Type Priority Multi-page:TIFF ❖Compression (B&W) ❖Print&Del. Scanner Journal Print and Delete All ❖Print Scanner Journal ❖Delete Scanner Journal ❖Max. E-mailSize ❖E-mailInformatn. Language British English 7.Registering Addresses and Users for Facsimile/Scanner Functions ❖Name ❖Authentication Information ❖Protection ❖Fax Settings ❖E-mailSettings ❖Folder Information ❖ Register Group to [Address Management Tool] Managing names in the Address Book Sending fax by Quick Dial Sending e-mailby Quick Dial Sending scanned files to a shared folder directly Preventing unauthorized user access to shared folders from the machine Managing users and machine usage Registering Names F Enter the name and then press the {OK} key Changing a Registered Name Page Deleting a Registered Name Page [Auto Program] Registering a User Code G Press [Details] H Select [Auth. Info] using {U} or {T}, and then press the {OK} key [Auth. Info] I Select [User Code] using {U} or {T}, and then press the {OK} key [User Code] M Press the {Escape} key N Press [End] [End] O Press the {OK} key P Press the {User Tools/Counter} key Changing a User Code Page Page Deleting a User Code Page Displaying the Counter for Each User Page Printing the Counter for Each User G Select the user to print [Manual] [Display List] I Press the {Start} key J Press the {User Tools/Counter} key Printing the Counter for All User Clearing the Number of Prints G Select the user to clear I Press [Yes] Page ❖Fax number ❖SUB Code ❖SEP Code ❖International TX Mode ❖Label insertion [Fax Destination] [Programmed Name] ❖IP-Fax ❖Select Protocol Fax Destination Page M Press the {User Tools/Counter} key Changing a Fax Destination I Enter again the item to be changed K L Using a Fax Destination as a sender A Press [Details] B Select [Auth. Protect] using {U} or {T}, and then press the {OK} key [Auth. Protect] Changing a fax number Programming the SUB Code Programming the SEP Code Setting the International TX Mode Setting label insertion B Select [Label Insertion] using {U} or {T}, and then press the {OK} key [Label Insertion] D Press [Exit] Using the tone Deleting a registered Fax Destination Page IP-FaxDestination I Press [IP] [IP] J Select the protocol using {U} or {T}, and then press the {OK} key K Enter the IP-Faxdestination and then press the {OK} key L Press [Option] to select the items to be set O P Changing a Registered IP-FaxDestination I J Press [Details] Select [Fax Settings] using {U} or {T}, and then press the {OK} key Enter again the item to be changed A Press [IP] B Select the new protocol using {U} or {T}, and then press the {OK} key C Enter the new IP-Faxdestination and then press the {OK} key Deleting a Registered IP-FaxDestination Page I Press [IP] and then press the {OK} key Registering E-mailDestination Page Page Changing a Registered E-mailDestination Page Page Deleting a Registered E-mailDestination Page Page Using SMB to Connect Page Page N Enter the password again to confirm, and then press the {OK} key P Press the {Escape} key Q Select [Folder Info] using {U} or {T}, and then press the {OK} key [Folder Info] R Select [SMB] using {U} or {T}, and then press the {OK} key Page Y Press the {User Tools/Counter} key [Do not Specify] Locating the SMB folder manually A Select [Manual Entry] using {U} or {T}, and then press the {OK} key B Enter the path and then press the {OK} key Locating the SMB folder using Browse Network If a Login Screen Appears A Enter the login user name, and then press the {OK} key Changing a registered SMB folder H Select [Folder Info] using {U} or {T}, and then press the {OK} key I Select [SMB] using {U} or {T}, and then press the {OK} key K Specify the folder L Press [Com.Test] to check the path is set correctly M Press [Exit] N Press the {Escape} key Changing the protocol A Select [FTP] or [NCP] using {U} or {T}, and then press the {OK} key [FTP] [NCP] B Press [Yes] Deleting the SMB registered folder Page J Press [Yes] K Press the {Escape} key twice Using FTP to Connect Page Page Page Press [End], and then press the {OK} key Changing the FTP registered folder Page Page R Press the {User Tools/Counter} key A Select [SMB] or [NCP] using {U} or {T}, and then press the {OK} key Deleting the FTP registered folder Page Using NCP to Connect E Enter the registration number you want to program using the number keys or the Quick Dial keys, and then press the {OK} key Page Page S Select the connection type using {U} or {T}, and then press the {OK} key [NDS] [Bindery] U Press [Com.Test] to confirm whether or not the paths have been correctly set V Press [Exit] Page Locating the NCP folder manually B Enter the path name, and then press the {OK} key Locating the NCP folder using Browse Network A Select [Browse Network] using {U} or {T}, and then press the {OK} key Changing the NCP registered folder I Select [NCP] using {U} or {T}, and then press the {OK} key J Select the connection type using {U} or {T}, and then press the {OK} key L Specify the folder P Press [End] Deleting the NCP registered folder Page Press [Yes] Press the {Escape} key twice Registering a New Group F Enter the group name, and then press the {OK} key Registering Names to a Group Page Adding a Group to Another Group Page Displaying Names Registered in Groups Page Removing a Name from a Group Page Deleting a Group within Another Group Page Changing a Group Name Page Deleting a Group Page Registering a Protection Code to a Single User H Select [Auth. Protect] using {U} or {T}, and then press the {OK} key I Select [Register as] using {U} or {T}, and then press the {OK} key Page O Enter a protection code using the number keys, and then press the {OK} key Q Press [End] R Press the {OK} key S Press the {User Tools/Counter} key Registering a Protection Code to a Group User Page L Enter a protection code using the number keys, and then press the {OK} key M Press [Exit], and then press [End] N Press the {OK} key O Press the {User Tools/Counter} SMTP Authentication I Select [SMTP Authentication] using {U} or {T}, and then press the {OK} key Page Page LDAP authentication I Select [LDAP Authentication] using {U} or {T}, and then press the {OK} key [LDAP Authentication] Page Press the {User Tools/Counter}} key Searching by Name Searching from the List Searching by Registration Number Searching by User Code Searching by Fax Number Searching by E-mailAddress Searching by Destination Folder Name C Click [Login] D Enter a login user name and password, and then click [Login] E Click [Address Book] Page 8. Other User Tools Displaying the Total Counter 9. Appendix expat NetBSD Page Sablotron JPEG LIBRARY SASL MD4 MD5 Samba(Ver 3.0.4) RSA BSAFE® Open SSL Page Open SSH Page Page Page Page Open LDAP Page Page Page Page Page Page Guide Settings General Instructions Operating