Using Mailboxes, Qld, Accessing the Mailbox

Making Calls – Convenience Functions

Step by Step

US: View messages?

UK: Display Messages?

US: Message sent?

UK: Text?

US: Call voice mail?

UK: Call Voice Mail?

Program/Service

*80=Speaker call?

qld

Using Mailboxes

If you have programmed the "Mailbox" key Æ Page 54, the associated LED lights up when messages have ar- rived for you. If your telephone is connected to a voice mail system, the "Mailbox" key will also light up to alert you to any messages that have arrived.

Accessing the Mailbox

Press the illuminated "Mailbox" key.

Confirm.

Select and confirm.

Follow the user prompts.

Talking to Your Colleague With a Speaker Call

You can make a loudspeaker announcement through a loudspeaker if connected (ask your service personnel), or to an internal user with a system telephone without any action on their part.

Press the key. The LED lights up.

Select and confirm.

Enter the code.

Enter the station number.

Responding to a speaker call Æ Page 28.

Page 41

Image 41

Siemens optiPoint 400 operating instructions Using Mailboxes, Qld, Accessing the Mailbox

Contents

HiPath HiPath 5000 RSM Marks Before You BeginImportant Notes Contents Making Calls Convenience Functions Private Sphere/Security Using Other Functions Team and Executive/Secretary Using Other Team Functions Index Fixing ProblemsLabeling and Documentation OptiPoint 400 economy/standard control panel Basic operating instructions Screen Displays How to Use these Operating Instruc- tions Via the Program/Service Menu Accessing FunctionsInteractively With Function Keys Functions You Can Use Using the Telephone EfficientlyBasic and Enhanced Functions Additional Team and Executive/Secretary Functions Answering a Call With the Handset Making Calls Basic FunctionsAnswering Calls Ending the call Switching to Speakerphone ModeSwitching to the Handset Making Calls Open Listening in the Room During a CallOff-Hook Dialing On-Hook Dialing Ending the call Displaying and dialing saved station numbers Redialing a Number Qif or rif Turning the Microphone On and Off Connecting the other parties to each other Switching to the Party on Hold ToggleCalling a Second Party Consultation Hold Return to the first party Transferring a Call Deactivating call forwarding Using Variable Call ForwardingCall Forwarding Qjh Checking and Canceling a Saved Callback Using CallbackStoring a Callback Answering a Callback Saving Repertory Dialing Numbers on KeyEnding callback display If you make a mistake Using Repertory Dialing Keys Adjusting the Ring Volume Telephone SettingsAdjusting the Ring Tone Adjusting the Attention Ring Volume Adjusting the Receiving Volume During a Call Adjusting the Speakerphone to the Room AcousticsAdjusting the Display to a Comfortable Read- ing Angle Selecting the Language of Screen Prompts Qim Making Calls Convenience Functions Rejecting Calls Using the Speakerphone Answering Calls from Answering a Call With a HeadsetQmj or rmj Enabling and Disabling Handsfree Answerback Activating the door opener Opening the door with a code at the door Deactivating the door opener Accepting a Call From an Answering Ma- chineRlm Dialing/Making Calls Canceling en-bloc sendingEn-Bloc Sending / Correcting Numbers Dialing entered/displayed numbers Rlf Using a Caller ListRetrieving the Caller List Ending Retrieval Removing an Entry from the Caller List QlfDialing a Station Number from the Caller List Speed-dial Using Station and System Speed-Dial NumbersQmf Storing Station Speed-Dial Numbers Select and confirm. This deletes all entered digits Confirm Dialing a Number From the Internal Directory Qih Entry you wish to dial appears on the screen Dialing from the Telephone Database Ldap If no name is found Result is displayed If too many names are found Qld Using MailboxesAccessing the Mailbox When the reserved trunk becomes free Automatic Connection Setup HotlineReserve Trunk Assigning a Station Number Not for U.S Dialing aid on the S0 bus Associated Dialing/Dialing AidDialing aid at the a/b T/R port Dialing aid from your telephone for another tele- phone During a Call Using Call WaitingAccepting a Waiting Call Camp-On Ending the first call and answering the waiting call Parking a Call Preventing and Allowing Call Waiting Automatic Camp-OnTurning the Call Waiting Tone On and Off Retrieving a Parked Call Placing External Calls on Hold Picking up Retrieving a Held Call Qjg Adding Up to Five Parties To the Conference Initiator Only Conducting a Conference Qhme Ending a Conference Initiator OnlyRemoving Parties From the Conference Initiator Only Leaving a Conference Qig Activating Tone Dialing Dtmf Suffix DialingAfter a Speaker Call Announcement in a Group Qie Trunk Flash Call Waiting Camp-On If You Cannot Reach a DestinationBusy Override Joining a Call in Progress Qjf Qhh Using Night AnswerRhh Activating this function Qme Assigning Functions to Keys Headset Meaning of LED Signals for Saved Functions Mailbox Following functions are assigned to keys which have no LED Assigning a Procedure Operating Steps to a Key Qhj Appointments FunctionSaving Appointments Deleting and checking a saved appointment Using Timed RemindersRhj Qji Displaying and Assigning Call ChargesFor the current call For all calls and the last one conducted Displaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Turning Ringer Cutoff On and Off Private Sphere/SecurityTurning Do Not Disturb On and Off Qmlor rml Monitoring a Room Caller ID SuppressionQlj or rlj Qll Qlh Trace Call Identifying Anonymous Callers Not for U.S To lock and unlock the telephone Locking the Telephone to Prevent Unauthorized UseQjj or rjj Locking Another Telephone to Prevent Unauthorized Use Saving Your PIN Sending a Message Using Other FunctionsCreating and Sending a Message Qjl After entering text Displaying and Deleting Messages You Have SentEntering text via the keypad Qjm Answering MessagesLeaving an Advisory Message Rjm Display Number of Waiting Calls and Overload IndicationDeleting Advisory Messages Using Another Telephone Like Your Own Deactivating indication Fax Details and Message on Answer- ing Machine Program/Service Activating Functions for Another Tele- phone Call forwarding, code *1/#1 Æ Step by Step Using functions in Isdn via code dial- ing keypad dialing Qhf Sensors HiPath 3300/3350/3500/3550 Only Controlling RelaysRadio Paging Not for U.S Qmdor rmd Enhanced Paging Equipment Hipath 3700/ 3750 Only Simple Paging EquipmentPaging Answering the page from the nearest telephone Turning Group Call On and Off Using Other Team FunctionsRlior qli You belong to a hunt group or a group call Rli or qli Activating and Deactivating a Ringing Group Accepting a Call for Another Member of Your TeamQik Qle Qhde or rhde Uniform Call Distribution UCDRhdf or qhdf Logging on and off at the beginning and end of your shift Qhdi Qhdgor rhdgQhdhor rhdh Meaning of LED Indications on Trunk Keys Using Trunk Keys Placing a call on hold Answering Calls With Trunk KeysMaking Calls with Trunk Keys Forwarding Calls on Lines Switching Between Phone Calls on Multiple TrunksQide Retrieving the call Meaning of LED Indications on the Forward Line Keys Ride Using DSS Keys to Answer Calls Using DSS KeysCalling a Team Member Directly Meaning of LED Indications on DSS Keys Joining or Leaving a Group Call Transferring a Call in ProgressAccepting a Call for Another Team Member Qidf Transferring Calls Directly to the ExecutiveRidf Deactivating ring transfer Testing the Telephone Functions Testing the TelephoneChecking the Key Assignment Qmhd You belong to multiple groups of another HiPath Special Functions in the LAN PC NetworkLeaving a Hunt Group/Group Call Transferring Call Forwarding Qhh Saving the telephones for the ringing group Qmd or rmd Opening the Door Labeling Key Fields Labeling and Documentation Documentation Attaching a Station Number Label Troubleshooting Fixing ProblemsTelephone Maintenance Contacts for Resolving Problems Responding to Error Messages on the ScreenPossible cause Possible response Call Index 108 109 110 Display Actively Menu Overview of Functions/Codes Alphabetical Overview of Functions/Codes Alphabetical Via With Inter 113 114 115 FCC and Industry Canada Compliance ServiceFCC Certification and Requirements FCC Rules, Part 117 Equipment Attachment Limitations Equipment Attachment LimitationsRinger Equivalence Number REN Ref. No. A31003-H1012-C122-5-7619