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Siemens optiPoint 400 operating instructions Answering Messages, Leaving an Advisory Message, Qjm

Models: optiPoint 400

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Using Other Functions

Step by Step

US: View messages?

UK: Display Messages?

Advisory msg. on?

or

qjm

0=Back at:

or

d... m

or

Enter message text?

o

US: Save?

UK: Save entry?

72

Answering Messages

"Messages received:" appears on your screen, along with an indication of the length.

Confirm.

Follow the display prompts.

Leaving an Advisory Message

You can leave an advisory message on your telephone screen for internal callers who want to reach you while you are away from your desk.

When another party calls you, the message appears on the caller’s screen.

Select and confirm.

Enter the code.

Select and confirm the preprogrammed message (which can be changed by service personnel).

Enter the code directly.

The codes appear on the screen, next to the messages to which they are assigned.

You can add numeric input to preprogrammed messages that end in a colon.

Select and confirm.

Enter text (max. 24 characters).

For a detailed description, see Æ Page 71.

Confirm.

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Siemens optiPoint 400 operating instructions Answering Messages, Leaving an Advisory Message, Qjm

Contents

HiPath HiPath 5000 RSM Before You Begin Important NotesMarks Contents Making Calls Convenience Functions Using Other Functions Private Sphere/SecurityUsing Other Team Functions Team and Executive/SecretaryFixing Problems Labeling and DocumentationIndex Basic operating instructions OptiPoint 400 economy/standard control panelHow to Use these Operating Instruc- tions Screen DisplaysAccessing Functions Via the Program/Service MenuInteractively With Function KeysUsing the Telephone Efficiently Functions You Can UseBasic and Enhanced Functions Additional Team and Executive/Secretary FunctionsMaking Calls Basic Functions Answering CallsAnswering a Call With the Handset Switching to Speakerphone Mode Switching to the HandsetEnding the call Open Listening in the Room During a Call Making CallsOff-Hook Dialing On-Hook DialingEnding the call Redialing a Number Displaying and dialing saved station numbersTurning the Microphone On and Off Qif or rifSwitching to the Party on Hold Toggle Connecting the other parties to each otherCalling a Second Party Consultation Hold Return to the first partyTransferring a Call Using Variable Call Forwarding Call ForwardingDeactivating call forwarding Qjh Using Callback Checking and Canceling a Saved CallbackStoring a Callback Answering a CallbackKey Saving Repertory Dialing Numbers onEnding callback display If you make a mistakeUsing Repertory Dialing Keys Telephone Settings Adjusting the Ring VolumeAdjusting the Ring Tone Adjusting the Attention Ring VolumeAdjusting the Speakerphone to the Room Acoustics Adjusting the Receiving Volume During a CallAdjusting the Display to a Comfortable Read- ing Angle Selecting the Language of Screen PromptsMaking Calls Convenience Functions QimUsing the Speakerphone Rejecting CallsAnswering a Call With a Headset Answering Calls fromQmj or rmj Enabling and Disabling Handsfree AnswerbackOpening the door with a code at the door Activating the door openerAccepting a Call From an Answering Ma- chine RlmDeactivating the door opener Canceling en-bloc sending Dialing/Making CallsEn-Bloc Sending / Correcting Numbers Dialing entered/displayed numbersUsing a Caller List RlfRetrieving the Caller List Ending RetrievalQlf Dialing a Station Number from the Caller ListRemoving an Entry from the Caller List Using Station and System Speed-Dial Numbers Speed-dialQmf Storing Station Speed-Dial NumbersSelect and confirm. This deletes all entered digits Confirm Qih Dialing a Number From the Internal DirectoryDialing from the Telephone Database Ldap Entry you wish to dial appears on the screenResult is displayed If no name is foundIf too many names are found Using Mailboxes Accessing the MailboxQld Automatic Connection Setup Hotline When the reserved trunk becomes freeReserve Trunk Assigning a Station Number Not for U.SAssociated Dialing/Dialing Aid Dialing aid on the S0 busDialing aid at the a/b T/R port Dialing aid from your telephone for another tele- phoneUsing Call Waiting During a CallAccepting a Waiting Call Camp-On Ending the first call and answering the waiting callPreventing and Allowing Call Waiting Automatic Camp-On Turning the Call Waiting Tone On and OffParking a Call Placing External Calls on Hold Retrieving a Parked CallQjg Picking up Retrieving a Held CallConducting a Conference Adding Up to Five Parties To the Conference Initiator OnlyEnding a Conference Initiator Only QhmeRemoving Parties From the Conference Initiator Only Leaving a ConferenceActivating Tone Dialing Dtmf Suffix Dialing After a Speaker Call Announcement in a GroupQig Trunk Flash QieIf You Cannot Reach a Destination Call Waiting Camp-OnBusy Override Joining a Call in Progress QjfUsing Night Answer QhhRhh Activating this functionAssigning Functions to Keys QmeMeaning of LED Signals for Saved Functions HeadsetMailbox Following functions are assigned to keys which have no LED Assigning a Procedure Operating Steps to a Key Appointments Function Saving AppointmentsQhj Using Timed Reminders RhjDeleting and checking a saved appointment Displaying and Assigning Call Charges QjiFor the current call For all calls and the last one conductedDisplaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Private Sphere/Security Turning Ringer Cutoff On and OffTurning Do Not Disturb On and Off Qmlor rmlCaller ID Suppression Monitoring a RoomQlj or rlj QllTrace Call Identifying Anonymous Callers Not for U.S QlhLocking the Telephone to Prevent Unauthorized Use Qjj or rjjTo lock and unlock the telephone Locking Another Telephone to Prevent Unauthorized Use Saving Your PIN Using Other Functions Sending a MessageCreating and Sending a Message QjlDisplaying and Deleting Messages You Have Sent Entering text via the keypadAfter entering text Answering Messages Leaving an Advisory MessageQjm Display Number of Waiting Calls and Overload Indication Deleting Advisory MessagesRjm Using Another Telephone Like Your Own Fax Details and Message on Answer- ing Machine Deactivating indicationProgram/Service Activating Functions for Another Tele- phone Call forwarding, code *1/#1 Æ Step by Step Using functions in Isdn via code dial- ing keypad dialing Qhf Controlling Relays Sensors HiPath 3300/3350/3500/3550 OnlyRadio Paging Not for U.S Qmdor rmdSimple Paging Equipment Enhanced Paging Equipment Hipath 3700/ 3750 OnlyPaging Answering the page from the nearest telephoneUsing Other Team Functions Turning Group Call On and OffRlior qli You belong to a hunt group or a group callRli or qli Accepting a Call for Another Member of Your Team Activating and Deactivating a Ringing GroupQik QleUniform Call Distribution UCD Qhde or rhdeRhdf or qhdf Logging on and off at the beginning and end of your shiftQhdgor rhdg Qhdhor rhdhQhdi Using Trunk Keys Meaning of LED Indications on Trunk KeysAnswering Calls With Trunk Keys Making Calls with Trunk KeysPlacing a call on hold Switching Between Phone Calls on Multiple Trunks Forwarding Calls on LinesQide Retrieving the callRide Meaning of LED Indications on the Forward Line KeysUsing DSS Keys Using DSS Keys to Answer CallsCalling a Team Member Directly Meaning of LED Indications on DSS KeysTransferring a Call in Progress Accepting a Call for Another Team MemberJoining or Leaving a Group Call Transferring Calls Directly to the Executive QidfRidf Deactivating ring transferTesting the Telephone Testing the Telephone FunctionsChecking the Key Assignment QmhdSpecial Functions in the LAN PC Network Leaving a Hunt Group/Group CallYou belong to multiple groups of another HiPath Transferring Call Forwarding Qhh Saving the telephones for the ringing group Qmd or rmd Opening the Door Labeling and Documentation Labeling Key FieldsAttaching a Station Number Label DocumentationFixing Problems Telephone MaintenanceTroubleshooting Responding to Error Messages on the Screen Contacts for Resolving ProblemsPossible cause Possible responseIndex Call108 109 110 Overview of Functions/Codes Alphabetical Display Actively MenuOverview of Functions/Codes Alphabetical Via With Inter 113 114 115 Service FCC and Industry Canada ComplianceFCC Certification and Requirements FCC Rules, Part117 Equipment Attachment Limitations Ringer Equivalence Number RENEquipment Attachment Limitations Ref. No. A31003-H1012-C122-5-7619