Oki 5780 manual Customization, Programming e-mail Addresses, Procedure

Page 56

Customization

Programming e-mail Addresses

You can program (store) e-mail addresses into your machine, just as you do telephone numbers. You can create a group of e-mail addresses, just as you can create a group of telephone numbers.

For more information about groups, see the User’s Guide, “Sending a Fax to Multiple Locations.”

Procedure

!Print the Telephone Directory before you begin programming. This provides a reference of the speed dial numbers already programmed.

See the User’s Guide, “Reports, Telephone Directory.”

Be sure to write the name for any Speed Dial numbers you program on the One Touch Sheet(s).

The One Touch Sheet(s) provide space for a limited number of Speed Dial numbers, depending on the model of your fax machine.

OKIFAX 5780	1 through 50.
OKIFAX 5980	1 through 90.

For Speed Dials x and above, program the number(s) and print the Telephone Directory.

Where x =

51 (OKIFAX 5780)

91 (OKIFAX 5980)

See the User’s Guide, “Reports, Telephone Directory.”

56 OKIFAX 5780/5980

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Contents Option Guide Web Site Contents Smtp POP Overview Operation Overview End UserInformation Provided General ConditionsInternet Fax Transmission General Information Smtp Server Address / Name DNS Server’s IP AddressHost Name Mail AddressInternet Fax Reception General Information POP Server Password Accessing Network Settings From the Fax Machine Front PanelPOP Server Address / Name POP Server User NameList of Settings Available only when 600 dpi option is installedUser’s Guide Warranty DocumentInformation Provided Option Guides Dual LineOkiview Network Print DriverLPR Add Port/Pop up Monitor Utility Internet Fax UtilityMail body text Components of an Internet FaxHeader What Your T.37 Internet Fax Machine Can WaysInternet Fax Helpful Hints T.37Pstn Faxing vs. Internet Faxing Backup / Archive Network Scan Status of ServerInstallation SetupOperation Overview CustomizationLAN Topologies and Operating Systems Network Print ProtocolsInternet Fax Protocols Management ProtocolsSet Up on a Network Identifying Current SettingsSettings Stored on the Fax Machine Printing the Configuration ReportSettings Recorded on the Network Card Using the Fax Machine’s Menu7100e+ User’s Guide Using the Button on the Network CardNetwork Card Manual Settings Stored on the Fax Machine Accessing SettingsList of User Functions Network Settings Auto Tray Switch User Function Paper Size Check User FunctionSet to on Set to OFFLAN Print T.O User Function POP Interval User FunctionTo correct this error To prevent this errorDelete POP Message User Function Communications LimitTime Between GMT User Function Text Print User FunctionCoding Mode User Function Header Print User FunctionExtra Fine Mode User Function Sender ID e-mail User FunctionDomain Name Restrictions Domain Name User FunctionExample Return Receipt User Function Example MDN Message Send File Format User Function POP GW Setting User FunctionReceipt Format User Function GW Forward Text User Function Send Notification User FunctionNetwork Settings User Function Dhcp Server Default Gateway IpaddressSubnetmask Smtp Server NamePOP Server Name POP User IDDNS S .SRVADDRESS PoppasswordDNS P .SRVADDRESS Host Name FAX E-mail AddressDSN Delivery Status Notification Resets the Network Card to its original factory settings You may also reset the card to factory settings byNIC Initialize Pressing and holding the button on the card if yourChanging Settings Settings Changed Only by Using the Web Settings Changed by Using the Web Page or the MenuSettings Changed Only by Using Okiview TCP/IP RAPP, BOOTP, DhcpUsing the Okilan 7100e+ Web TCP/IP SnmpPOP3 Smtp Port NumberPOP Port Number UseAPOPUsing Okiview Network Card Report provides the MAC address as General Internet FaxTelnet Programming e-mail Addresses ProcedureCustomization Option Guide English Confirming e-mail Address Programming Mail Address RestrictionsUsing Internet Fax Sending a DocumentDifferences Stopping a TransmissionHow to Send a Document Sending to a Pre-programmed E-mail From List of e-Mail OptionsDescriptions of e-Mail Options Subject Send File Format Sender ID EmailReturn Receipt Confirm ReportSending to a Non-Programmed E-mail Limitations and Suggestions· MMR Text Attachment Text for TIFF-formatViewing Tiff Files Receiving Internet Faxes Automatic Reception Single MessageMultiple Messages Text Print onTiff Receiving Tiff filesRestrictions Resolution CompressionReceiving e-mails Body Text Your fax machine can printYour fax machine cannot print Your fax machine may not be able to printGateway Services Forwarding POP Gateway ForwardingExample of POP Gateway Forwarding Set up Press MENU/EXITSubject Field SENDFAX=5551212Answer Mode Forwarding Mails to a Fax NumberSmtp General Information Smtp ExampleSmtp Image Restrictions Smtp Telephone Number RestrictionsSmtp Mail Address Format Smtp Domain Name RestrictionsSmtp How it Works Smtp Mail Server Settings for E-mail-to-FAX Gateway Service Network Setup Smtp DNS ServerInstall the Fax Machine Add a Record Address a recordAdd a PTR Record Pointer PTR RecordSmtp Mail Server With fax, the server does not receive mail to fax.abc.com Faxes to an e-mail Address RelaySmtp Mail Forwarding Process How it works How it Works Network ScannerExample Image Resolution Sender ID EmailPrinting on Transparencies Network PrintingPrinting Documents Windows NT 4.0 and Windows Operating SystemsNetWare Windows 95/98 Other Operating Systems Configuring from Network UtilitiesAlso known as CD Setup Utilities Configuration User Functions SettingsAuto Tray Switch User Function Paper Size Check User Function LAN Print T.O User FunctionBanner Output Problem Solving Option Board ErrorLAN Data Error Network ProblemSmtp Error Codes Network AdministratorService Codes List of Smtp Error Codes Smtp Protocol Error Codes POP3 Communication Errors CodesOption Guide English Transmission Troubleshooting Transmission fails a communication error occursDisplay shows message Option Board Error Tiff file I sent does not print out at the receiverReception does not start Reception TroubleshootingReception fails a communication error occurs Same mail prints repeatedly MDN TextSmtp POPMail-to-Fax Troubleshooting Internet Fax refuses to receive dataThere is a Domain Discrepancy Fax.text.comCom Didn’t receive a Relay Return ReceiptThere is a transmission error Sent an email, but it wasn’t forwardedGeneral To correct this error When I scan documents, my fax machine sender ID is included Try entering the IP address Option Guide English Printing Troubleshooting

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