Oki 5780 manual Sending to a Non-Programmed E-mail, Limitations and Suggestions

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Sending to a Non-Programmed E-mail

Also known as Numeric Keypad (Walk-up) e-mail faxing

If you want to send an Internet Fax, but you do not want to program the e-mail address as a One-Touch or Speed Dial, you must make sure that it is sent as an Internet Transmission.

1Load the document.

2Press the e-mail key.

3Input the e-mail address.

!One-Touch Key 32 is the @ symbol.

Use One-Touch Key 31 (Caps) to switch between upper and lowercase letters.

4Press Start.

Limitations and Suggestions

·If you need a digital copy of a fax transmission for your records, send the fax to the destination and your e-mail address. Your e-mail address will receive a digital copy (.TIFF or .PDF format) of whatever you send.

·If you select the same e-mail address twice, the document will be sent to it only once.

·To stop transmission, press STOP.

The transmission terminates immediately, without asking for confirmation.

·Internet Fax data is scanned into memory before transmission. If the document is too long to fit into memory, divide it and make two or more transmissions.

If you frequently divide documents, consider installing additional memory.

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Contents Option Guide Web Site Contents Smtp POP Overview Operation Overview End UserInformation Provided General ConditionsInternet Fax Transmission General Information Smtp Server Address / Name DNS Server’s IP AddressHost Name Mail AddressInternet Fax Reception General Information POP Server Password Accessing Network Settings From the Fax Machine Front PanelPOP Server Address / Name POP Server User NameList of Settings Available only when 600 dpi option is installedInformation Provided Warranty DocumentUser’s Guide Option Guides Dual LineOkiview Network Print DriverLPR Add Port/Pop up Monitor Utility Internet Fax UtilityHeader Components of an Internet FaxMail body text What Your T.37 Internet Fax Machine Can WaysPstn Faxing vs. Internet Faxing Helpful Hints T.37Internet Fax Backup / Archive Network Scan Status of ServerInstallation SetupOperation Overview CustomizationLAN Topologies and Operating Systems Network Print ProtocolsInternet Fax Protocols Management ProtocolsSet Up on a Network Identifying Current SettingsSettings Stored on the Fax Machine Printing the Configuration ReportSettings Recorded on the Network Card Using the Fax Machine’s MenuNetwork Card Manual Using the Button on the Network Card7100e+ User’s Guide Settings Stored on the Fax Machine Accessing SettingsList of User Functions Network Settings Auto Tray Switch User Function Paper Size Check User FunctionSet to on Set to OFFLAN Print T.O User Function POP Interval User FunctionTo correct this error To prevent this errorDelete POP Message User Function Communications LimitTime Between GMT User Function Text Print User FunctionCoding Mode User Function Header Print User FunctionExtra Fine Mode User Function Sender ID e-mail User FunctionExample Domain Name User FunctionDomain Name Restrictions Return Receipt User Function Example MDN Message Receipt Format User Function POP GW Setting User FunctionSend File Format User Function GW Forward Text User Function Send Notification User FunctionNetwork Settings User Function Dhcp Server Default Gateway IpaddressSubnetmask Smtp Server NamePOP Server Name POP User IDDNS P .SRVADDRESS PoppasswordDNS S .SRVADDRESS Host Name FAX E-mail AddressDSN Delivery Status Notification Resets the Network Card to its original factory settings You may also reset the card to factory settings byNIC Initialize Pressing and holding the button on the card if yourChanging Settings Settings Changed Only by Using the Web Settings Changed by Using the Web Page or the MenuSettings Changed Only by Using Okiview TCP/IP RAPP, BOOTP, DhcpUsing the Okilan 7100e+ Web TCP/IP SnmpPOP3 Smtp Port NumberPOP Port Number UseAPOPUsing Okiview Network Card Report provides the MAC address as General Internet FaxTelnet Customization ProcedureProgramming e-mail Addresses Option Guide English Confirming e-mail Address Programming Mail Address RestrictionsUsing Internet Fax Sending a DocumentDifferences Stopping a TransmissionHow to Send a Document Sending to a Pre-programmed E-mail Descriptions of e-Mail Options List of e-Mail OptionsFrom Subject Send File Format Sender ID EmailReturn Receipt Confirm ReportSending to a Non-Programmed E-mail Limitations and Suggestions· MMR Text Attachment Text for TIFF-formatViewing Tiff Files Receiving Internet Faxes Automatic Reception Single MessageMultiple Messages Text Print onRestrictions Receiving Tiff filesTiff Resolution CompressionReceiving e-mails Body Text Your fax machine can printYour fax machine cannot print Your fax machine may not be able to printGateway Services Forwarding POP Gateway ForwardingExample of POP Gateway Forwarding Set up Press MENU/EXITSubject Field SENDFAX=5551212Answer Mode Forwarding Mails to a Fax NumberSmtp General Information Smtp ExampleSmtp Image Restrictions Smtp Telephone Number RestrictionsSmtp Mail Address Format Smtp Domain Name RestrictionsSmtp How it Works Smtp Mail Server Settings for E-mail-to-FAX Gateway Service Network Setup Smtp DNS ServerInstall the Fax Machine Add a Record Address a recordAdd a PTR Record Pointer PTR RecordSmtp Mail Server With fax, the server does not receive mail to fax.abc.com Smtp Mail Forwarding Process RelayFaxes to an e-mail Address How it works Example Network ScannerHow it Works Image Resolution Sender ID EmailPrinting Documents Network PrintingPrinting on Transparencies NetWare Operating SystemsWindows NT 4.0 and Windows Windows 95/98 Also known as CD Setup Utilities Configuring from Network UtilitiesOther Operating Systems Configuration Auto Tray Switch User Function SettingsUser Functions Paper Size Check User Function LAN Print T.O User FunctionBanner Output Problem Solving Option Board ErrorLAN Data Error Network ProblemService Codes Network AdministratorSmtp Error Codes List of Smtp Error Codes Smtp Protocol Error Codes POP3 Communication Errors CodesOption Guide English Transmission Troubleshooting Transmission fails a communication error occursDisplay shows message Option Board Error Tiff file I sent does not print out at the receiverReception fails a communication error occurs Reception TroubleshootingReception does not start Same mail prints repeatedly MDN TextSmtp POPMail-to-Fax Troubleshooting Internet Fax refuses to receive dataThere is a Domain Discrepancy Fax.text.comCom Didn’t receive a Relay Return ReceiptThere is a transmission error Sent an email, but it wasn’t forwardedGeneral To correct this error When I scan documents, my fax machine sender ID is included Try entering the IP address Option Guide English Printing Troubleshooting

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