Xerox manual Using Vipo and Adobe Distiller, VIPO-53

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Using VIPO and Adobe Distiller

“Using VIPO and Adobe Distiller” explains how to use VIPO with Acrobat Distiller. These topics are covered:

•PDF security options

•Adobe Distiller and fonts

PDF security options

The PDF Splitter module supports PDF Security features.

You can set one of these password options in PDF documents generated with Acrobat Distiller:

•User passwords

•Owner or Master passwords

A User password “locks” the file and restricts file open and read access. If this password is set, the document cannot be opened unless the password is supplied.

An Owner or Master password “locks” all of the PDF document security settings in the file. If this password is set, none of the document’s security options can be changed unless the password is supplied.

To configure Acrobat Distiller to generate PDF files with security settings and optional password protection, the passwords must be supplied to VIPO so that the original file can be processed and split into smaller PDF “child” documents.

A User password must be defined in the VIPO Configuration file for VIPO to use it to open and read the PDF files that have file open and read access restrictions. The User password is used only to open and read PDF documents for splitting purposes; VIPO will not transfer this password to any PDF file generated as a result of the split process. This means that while the original PDF file may have been produced with a User password, none of the split files generated will have the User password set.

This allows you to generate “parent” PDF files using Distiller, which contains a site-specific “global” User password for security purposes; however, the generated split files will not inherit the password.

If an Owner/Master password is defined in the VIPO Configuration file, VIPO will use this password to process the original PDF file and will transfer the password to each of the split files generated. Thus, all “child” PDF documents will inherit not only all the security settings of the “parent” PDF file, but will also have the Owner/Master password set (security settings passed on to “child” PDF documents do NOT include the User/Open password). Those security settings are “locked;” regular users cannot change the settings unless they know the password.

VI PDF Originator User’s Guide

FreeFlow Variable Information Suite 5.0 (7/2006)

VIPO-53

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Contents User’s Guide Page Table of contents Using Vipo and Adobe Distiller Using Vipo WebUsing lpr to submit Vipo jobs VIPO-4Using Vipo Services Using Vipo DispatchIndex VIPO-5VIPO-6 VIPO-7 VIPO-8 VIPO-9 Vipo Server and ClientVIPO-10 Using the Vipo Local ServerVIPO-11 File menu optionsVIPO-12 Job Selection menu optionsHelp menu options Window elements Using the Vipo Job Submission ClientTitle bar Menu barVipo job status area Job creation areaFunction buttons VIPO-14Data File Init Nub File Job creation area field descriptionsCurrent Profile VIPO-15User Name Job TypeJob Server Output FolderVIPO-17 Output Filename Template Index File TemplateVIPO-18 Profile filesVIPO-19 Template syntaxBKMARKx..yFn DFNAMEx..yFnFS=‘char’ DIGITS=nVIPO-21 Add Data FilenameAdd Bookmark CancelAdd File Split Count Add Field SeparatorVIPO-23 Specifying an index fileVIPO-24 VIPO-25 Field separatorVIPO-26 BFS=‘c’Header Field Separator Template field descriptionsBookmark Field Separator VIPO-27VIPO-28 Using the Vipo Watched Folders ClientVIPO-29 Watched folders list Title bar Menu barWatched folder details area Status areaVIPO-31 Adding watched foldersVIPO-32 File ready checkVIPO-33 Command line options for the Vipo Watched Folders ClientVIPO-34 Bulk ProcessingVIPO-35 Accessing Vipo via your web browserVIPO-36 VIPO-37 Job Submission/View/RetrievalJob Submission upper frame Current Profile Load/Save Data FileOutput Filename Template Create Index File Template Create VIPO-38VIPO-39 Submit JobRefresh Status VIPO-40 Job Submission lower frameAction Job Status Job NamePages Distilled Pages Split Files Generated VIPO-41VIPO-42 Change PasswordAdministration VIPO-43 User AdministrationVIPO-44 Changing passwordsVIPO-45 Server AdministrationVIPO-46 VIPO-47 Cluster AdministrationVIPO-48 VIPO-49 VIPO-50 VIPO-51 Basic Authentication Quick StepDisable Basic Authentication VIPO-52 Web browser notesVIPO-53 Using Vipo and Adobe DistillerVIPO-54 Acrobat Distiller versions prior to Adobe Distiller and fontsAcrobat Distiller 6.0 and later ExampleVIPO-56 Assigning a Distiller job options fileVIPO-57 Using the Vipp Bookmark commandVIPO-58 Extended bookmarksVIPO-59 Using VI Project ContainersVIPO-60 VIPO-61 Lpr command syntax for WindowsVIPO-62 Parameter definitionsVIPO-63 Parameter defaultsExample lpr job submissions VIPO-64 VIPO-65 Using Vipo DispatchVIPO-66 Dispatch filtersVIPO-67 Dispatch Rule filesVIPO-68 RuleVars RuleNameDataFileTemplate VIPO-69TimeOut CommandTemplateLogStdOut LogStdErrRetValTriggerTrumpsStdoutStderr FailOnErrorRetValTrigger VIPO-71VIPO-72 StdOutTriggerStdErrTrigger AutoRun PostProcessCommandTemplate=...command stringRunPostProcessCmd=true/false VIPO-73Rule file variable references System built-in macrosExamples VIPO-74VIPO-75 Special Character Sequences in CSV and XML Index FilesVIPO-76 Vipo Dispatch windowPending Jobs Eligible Jobs Ineligible Jobs Conflict JobsSelect Dispatch Rule View IndexRecord Field NamesCompleted Jobs Held JobsRelease Job Review Job StatusHide Dispatcher File menuPause Dispatcher Save LogfileFilter Filename Edit menuSet Active Filter Delete FileEdit ResetAdd DeleteVIPO-84 OK/CancelVIPO-85 VIPO-86 Rule FilenameVIPO-87 DefaultClear Clear Display Trace menuJob Selection Loop Job Selection TraceVIPO-89 Using Vipo Dispatch a simple exampleSetbufsize VIPO-90VIPO-91 \temp\temp.txtVIPO-92 $ccVIPO-93 VIPO-94 VIPO-95 VIPO-96 VIPO-97 DefinitionsVIPO-98 ConstraintsVIPO-99 IndexVIPO-100 FreeFlow Variable Information Suite 5.0 7/2006 FreeFlow Variable Information Suite 5.0 7/2006 VIPO-101 Page

5 specifications

Xerox 5, which encompasses the family of multifunction devices and printers from Xerox, marks a significant advancement in office technology. This series offers a range of devices designed to meet the diverse needs of modern businesses, combining printing, scanning, copying, and faxing functionalities into a single, user-friendly machine.

One of the standout features of the Xerox 5 series is its emphasis on productivity. These devices boast fast print speeds, often exceeding 30 pages per minute, ensuring that businesses can keep up with high-volume printing demands. Additionally, the machines are equipped with automatic duplexing capabilities, enabling double-sided printing without manual intervention, thereby saving time and reducing paper usage.

In terms of technology, Xerox 5 utilizes advanced laser printing technology that delivers sharp text and vibrant color quality. The series also supports a range of media sizes and types, including heavy cardstock and envelopes, making it versatile for various printing tasks. The inclusion of high-capacity toner cartridges further extends the lifespan of the devices, minimizing the frequency of replacements and operational interruptions.

Another significant characteristic of the Xerox 5 series is its focus on connectivity. With built-in Wi-Fi and Ethernet options, users can easily connect and print from various devices, including computers, tablets, and smartphones. The integration with cloud services allows for seamless document sharing and printing directly from online storage solutions, enhancing collaboration among team members.

Xerox 5 series also prioritizes security, offering features like secure printing and user authentication to protect sensitive information. The devices come equipped with advanced security protocols to safeguard against unauthorized access, ensuring that confidential documents remain protected.

Moreover, the user interface is designed with simplicity and ease of use in mind. An intuitive touchscreen control panel allows users to navigate through functions effortlessly, making it easy to access features like scanning to email or creating custom workflows.

Finally, sustainability is a core consideration in the design and operation of Xerox 5 devices. They are built to meet energy efficiency standards, and the company has initiated programs aimed at reducing environmental impact, including recycling initiatives for toner cartridges and hardware.

In summary, the Xerox 5 series combines speed, quality, connectivity, and security, making it an excellent choice for businesses looking to streamline their document management processes while maintaining a commitment to sustainability. Its multifunctionality and advanced features ensure that it meets the needs of today's fast-paced work environments.
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