Xerox 5 manual VIPO-8

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NOTE

This book, which is part of the FreeFlow VI Suite Documentation, describes the VI PDF Originator and provides information on using VI PDF Originator and its features. For instructions on installing VI PDF Originator or any other VI Suite information, refer to the appropriate book, which can be located from the FreeFlow VI Suite Documentation “Master Table of Contents.”

VI PDF Originator

VI PDF Originator is a client/server application that allows you to generate Adobe PDF documents from VIPP-based variable data applications and forward them to other processes within your environment. VIPO extends the VIPP workflow into electronic distribution and archive by providing the ability to generate Adobe PDF files from the same data files sent to a VIPP-enabled print device. The PDF files, along with information from the data record that produced them, can then be passed to a user defined process using the VIPO Dispatch module. The files can be integrated into processes within your environment, which can include E-mail servers or archive systems. In addition, the VIPO Server can forward the data submission file to an identified VIPP-enabled print device for hard copy output.

A standard VIPP application that is submitted to a VIPP-enabled print device can be submitted directly to the VI PDF Originator server. No changes in the data or VIPP resources are required. VIPP resources are installed on the VIPO Server just as they are installed on a printer disk. VIPO uses the same resource management structures.

VIPO operates like any other VIPP-enabled printer. A job submitted to the print device using lpr can use the VIPO lpr client to submit to VIPO. In addition, VIPO provides three other job submission clients:

•Watched Folder client

•Web submission client

•Job Submission client

A VIPP job processed by the VIPO Server results in the generation of an Adobe PDF file. This PDF file will be output to a named directory on the server. A print path can also be specified. The data file processed by VIPO will be forwarded to the print device after being processed by VIPO. This allows both electronic and hard copy printing from a single job submission.

Any job that uses the VIPP BOOKMARK command can be further enhanced to create individual sets of PDF files. For example, a statement run containing 10,000 customer records can be split into 10,000 individual variable length customer PDF statements.

These PDF files, along with additional information contained in the bookmark, can be dispatched to a “user defined” process that may include, but is not limited to, web presentment, archive or viewing systems, all without making any changes to the data or your workflow.

PDF Interactive features such as PDF Bookmarks, PDF notes, or URL's, can be added to the PDF output file using the VIPP SETPIF command. In the statement example above several additional PDF bookmarks can be set to guide the user to different sections within the statement. PDF notes can be placed in the PDF file and a URL can be inserted into the PDF that can link the user to additional web sites.

VI PDF Originator User’s Guide

VIPO-8

FreeFlow Variable Information Suite 5.0 (7/2006)

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Contents User’s Guide Page Table of contents Using Vipo Web Using Vipo and Adobe DistillerUsing lpr to submit Vipo jobs VIPO-4Using Vipo Dispatch Using Vipo ServicesIndex VIPO-5VIPO-6 VIPO-7 VIPO-8 Vipo Server and Client VIPO-9Using the Vipo Local Server VIPO-10File menu options VIPO-11VIPO-12 Job Selection menu optionsHelp menu options Using the Vipo Job Submission Client Window elementsTitle bar Menu barJob creation area Vipo job status areaFunction buttons VIPO-14Job creation area field descriptions Data File Init Nub FileCurrent Profile VIPO-15Job Type User NameJob Server Output FolderOutput Filename Template Index File Template VIPO-17Profile files VIPO-18Template syntax VIPO-19DFNAMEx..yFn BKMARKx..yFnFS=‘char’ DIGITS=nAdd Data Filename VIPO-21Cancel Add BookmarkAdd File Split Count Add Field SeparatorSpecifying an index file VIPO-23VIPO-24 Field separator VIPO-25BFS=‘c’ VIPO-26Template field descriptions Header Field SeparatorBookmark Field Separator VIPO-27Using the Vipo Watched Folders Client VIPO-28VIPO-29 Title bar Menu bar Watched folders listWatched folder details area Status areaAdding watched folders VIPO-31File ready check VIPO-32Command line options for the Vipo Watched Folders Client VIPO-33Bulk Processing VIPO-34Accessing Vipo via your web browser VIPO-35VIPO-36 VIPO-37 Job Submission/View/RetrievalJob Submission upper frame Data File Current Profile Load/SaveOutput Filename Template Create Index File Template Create VIPO-38VIPO-39 Submit JobRefresh Status VIPO-40 Job Submission lower frameAction Job Name Job StatusPages Distilled Pages Split Files Generated VIPO-41VIPO-42 Change PasswordAdministration User Administration VIPO-43Changing passwords VIPO-44Server Administration VIPO-45VIPO-46 Cluster Administration VIPO-47VIPO-48 VIPO-49 VIPO-50 VIPO-51 Basic Authentication Quick StepDisable Basic Authentication Web browser notes VIPO-52Using Vipo and Adobe Distiller VIPO-53VIPO-54 Adobe Distiller and fonts Acrobat Distiller versions prior toAcrobat Distiller 6.0 and later ExampleAssigning a Distiller job options file VIPO-56Using the Vipp Bookmark command VIPO-57Extended bookmarks VIPO-58Using VI Project Containers VIPO-59VIPO-60 Lpr command syntax for Windows VIPO-61Parameter definitions VIPO-62VIPO-63 Parameter defaultsExample lpr job submissions VIPO-64 Using Vipo Dispatch VIPO-65Dispatch filters VIPO-66Dispatch Rule files VIPO-67VIPO-68 RuleName RuleVarsDataFileTemplate VIPO-69CommandTemplate TimeOutLogStdOut LogStdErrFailOnError RetValTriggerTrumpsStdoutStderrRetValTrigger VIPO-71VIPO-72 StdOutTriggerStdErrTrigger PostProcessCommandTemplate=...command string AutoRunRunPostProcessCmd=true/false VIPO-73System built-in macros Rule file variable referencesExamples VIPO-74Special Character Sequences in CSV and XML Index Files VIPO-75Vipo Dispatch window VIPO-76Pending Jobs Eligible Jobs Conflict Jobs Ineligible JobsSelect Dispatch Rule View IndexRecord Field NamesHeld Jobs Completed JobsRelease Job Review Job StatusFile menu Hide DispatcherPause Dispatcher Save LogfileEdit menu Filter FilenameSet Active Filter Delete FileReset EditAdd DeleteOK/Cancel VIPO-84VIPO-85 Rule Filename VIPO-86VIPO-87 DefaultClear Trace menu Clear DisplayJob Selection Loop Job Selection TraceUsing Vipo Dispatch a simple example VIPO-89VIPO-90 Setbufsize\temp\temp.txt VIPO-91$cc VIPO-92VIPO-93 VIPO-94 VIPO-95 VIPO-96 Definitions VIPO-97Constraints VIPO-98Index VIPO-99VIPO-100 FreeFlow Variable Information Suite 5.0 7/2006 FreeFlow Variable Information Suite 5.0 7/2006 VIPO-101 Page

5 specifications

Xerox 5, which encompasses the family of multifunction devices and printers from Xerox, marks a significant advancement in office technology. This series offers a range of devices designed to meet the diverse needs of modern businesses, combining printing, scanning, copying, and faxing functionalities into a single, user-friendly machine.

One of the standout features of the Xerox 5 series is its emphasis on productivity. These devices boast fast print speeds, often exceeding 30 pages per minute, ensuring that businesses can keep up with high-volume printing demands. Additionally, the machines are equipped with automatic duplexing capabilities, enabling double-sided printing without manual intervention, thereby saving time and reducing paper usage.

In terms of technology, Xerox 5 utilizes advanced laser printing technology that delivers sharp text and vibrant color quality. The series also supports a range of media sizes and types, including heavy cardstock and envelopes, making it versatile for various printing tasks. The inclusion of high-capacity toner cartridges further extends the lifespan of the devices, minimizing the frequency of replacements and operational interruptions.

Another significant characteristic of the Xerox 5 series is its focus on connectivity. With built-in Wi-Fi and Ethernet options, users can easily connect and print from various devices, including computers, tablets, and smartphones. The integration with cloud services allows for seamless document sharing and printing directly from online storage solutions, enhancing collaboration among team members.

Xerox 5 series also prioritizes security, offering features like secure printing and user authentication to protect sensitive information. The devices come equipped with advanced security protocols to safeguard against unauthorized access, ensuring that confidential documents remain protected.

Moreover, the user interface is designed with simplicity and ease of use in mind. An intuitive touchscreen control panel allows users to navigate through functions effortlessly, making it easy to access features like scanning to email or creating custom workflows.

Finally, sustainability is a core consideration in the design and operation of Xerox 5 devices. They are built to meet energy efficiency standards, and the company has initiated programs aimed at reducing environmental impact, including recycling initiatives for toner cartridges and hardware.

In summary, the Xerox 5 series combines speed, quality, connectivity, and security, making it an excellent choice for businesses looking to streamline their document management processes while maintaining a commitment to sustainability. Its multifunctionality and advanced features ensure that it meets the needs of today's fast-paced work environments.
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