Polycom 3725-64325-005 manual Using Microsoft Outlook Calendaring, Viewing Scheduled Meetings

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User’s Guide for the Polycom RealPresence Group Series and the Polycom Touch Control

Using Microsoft Outlook Calendaring

If your system is configured to connect to the Microsoft Exchange Server, you view scheduled meetings on the RealPresence Group Series Home screen. If you have completed configuration steps, you can also call from calendar meetings. To view or join meetings, refer to the following sections:

Viewing Scheduled Meetings on page 21

Calling From Meetings on Your Calendar on page 21

Viewing Scheduled Meetings

If your RealPresence Group system is configured to connect to the Microsoft Exchange Server, you can view scheduled meetings on the Home screen.

To view more information about a meeting on the calendar, highlight the meeting. Depending on how your system is configured, private meeting details might not be visible. You might also see reminders displayed on the system a short time before each meeting.

To view scheduled meetings from the calendar:

»From the Home screen, touch Calendar or the date and time display at the top of the screen.

When calling a contact with multiple devices, the RealPresence Group system attempts to place the call as follows:

1Using the first call type in the preferred dialing order configured by the administrator, the system calls the first device listed for the directory entry, then the second device, and so on until the call connects.

2If the call fails to connect to any device, the system attempts to place the call using the next call type in the preferred dialing order, starting with the first device, then the second device, and so on until the call connects.

To call a specific device, touch the Info button next to the entry, and then touch the number for the device that you want to call.

Calling From Meetings on Your Calendar

RealPresence Group systems can connect to Microsoft Exchange Server 2010 or 2013 and retrieve calendar information, including meeting details. If the meeting was created using the Polycom Conferencing Add-in for Microsoft Outlook, the RealPresence Group system can:

●Identify video-enabled meetings with a icon displayed on the system calendar.

●Let users join the meeting without knowing the connection details.

If your RealPresence Group system is configured to connect to the Microsoft Exchange Server, and the Polycom Conferencing for Microsoft Outlook add-in is installed at your site, you can join a scheduled meeting from the Calendar screen. If the home screen does not display calendar information, the system is not registered with the Microsoft Exchange Server. If no meetings are scheduled, a “No Meetings Today” message is displayed.

To join a scheduled meeting from the Calendar screen:

1From the Home screen, touch Calendar or the date and time display at the top of the screen.

Polycom, Inc.

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Contents User’s Guide Patent Information Trademark InformationContents Showing Content from a Document Camera Polycom, Inc Using the Polycom Touch Control Pairing with a RealPresence Group System Powering On and OffCalling by Entering a Name or Number Calling and AnsweringTo disconnect from a Group system To place a call by entering a name or numberCalling from the Recent Calls List Calling from the Contacts ScreenAnswering a Call Call ScreenEnding a Call Using Call Hold and ResumePoint-to-Point Hold and Resume Multipoint Hold and Resume Participating in Encrypted CallsTo manage an incoming call while on a call To resume a call on holdControlling What You See Using Encryption Check Code on H.323 Point-to-Point CallsViewing Details About Your System To verify the check codes matchSelecting and Adjusting a Camera or Other Video Source Adjusting Touch Control BrightnessTo adjust the Polycom Touch Control display brightness To view your system detailsUsing EagleEye Director Tracking in a Call Using the Polycom EagleEye IV CameraEnabling and Disabling Tracking in a Call Touch Control CameraTo disable EagleEye Director tracking in a call Setting and Using Camera PresetsTo enable EagleEye Director tracking in a call To view presets or move the camera to a stored presetAdjusting Touch Control Volume Adjusting VolumeControlling What You Hear Muting the MicrophoneTo adjust the Polycom Touch Control volume Showing ContentTo start showing content Showing Content with People+Content IPTo stop showing content Points to note about showing contentConnecting a USB Device to the Polycom Touch Control Showing Content from a USB DriveTo view files stored on a USB drive, touch USB drive button To annotate the content Showing Content from a Document CameraBefore the call begins To start showing a document or object in a callIncluding Multiple Sites in Video Calls Working with Directory and Contact EntriesPlacing a Multipoint Call Multipoint Viewing Modes Passwords for Multipoint CallsHanging Up a Multipoint Call Changing the Way Calls Are Answered Temporarily Refusing CallsMultipoint Viewing Layouts Multiple Layouts in Lync CallsMuting Automatically Answered Video Calls Answering Video Calls AutomaticallyTo automatically answer video calls To mute automatically answered video callsViewing Scheduled Meetings Using Microsoft Outlook CalendaringCalling From Meetings on Your Calendar To view scheduled meetings from the calendarIcon Presence Description Viewing Presence States for ContactsDisturb To manually create a multipoint call with Cccp Muting in a Cccp CallCustomizing Your Workspace Adjusting for Room LightingAllowing the Far-End System to Control Your Camera Allowing Video Display on the WebIncoming Call Alert for Hearing-Impaired Users Using the Virtual Remote ControlTo allow the display of video on the web Using the Virtual Remote Control TroubleshootingPlacing a Test Call Using the Knowledge Base Contacting Technical and Solution SupportViewing Call Statistics Using the Polycom Touch Control Searching for Answers in the Product DocumentationPolycom Solution Support Regulatory Notices

3725-64325-005 specifications

The Polycom 3725-64325-005 is an advanced communication device that caters to the growing need for high-quality audio and video conferencing solutions in various business environments. This model is part of Polycom’s renowned line of collaboration tools designed to enhance productivity, improve teamwork, and facilitate seamless communication across distances.

One of the standout features of the Polycom 3725-64325-005 is its exceptional audio quality. It leverages Polycom's patented Acoustic Clarity technology, which ensures that every participant is heard clearly in conference calls. This technology minimizes background noise and echo, creating a true-to-life experience that allows users to engage naturally in discussions, making it ideal for conference rooms.

In terms of video capabilities, the device supports high-definition video conferencing, delivering crystal-clear visuals that can accommodate up to 1080p resolution. This level of detail allows participants to easily read body language and engage more interactively, bridging the gap between remote and in-person meetings. Additionally, it features advanced video compression technologies that optimize bandwidth usage, ensuring smooth video transmission even in low-bandwidth environments.

The Polycom 3725-64325-005 is also equipped with a user-friendly interface that simplifies the setup and management of video calls. Its customizable touchscreen interface allows users to control various aspects of their meetings, including connecting to different platforms and controlling camera views. This adaptability means it can easily integrate into existing setups, supporting a variety of collaboration platforms including Skype for Business, Zoom, and others.

Security is another critical consideration for the Polycom 3725-64325-005. The device incorporates robust encryption protocols to protect data and privacy during communication. This ensures that sensitive information shared during conferences remains secure and confidential.

Furthermore, the Polycom 3725-64325-005 promotes integration with various peripheral devices, such as external microphones and cameras, enabling users to tailor their conferencing experience to their specific needs. Its compatibility with industry-standard protocols makes it a versatile choice for organizations looking to enhance their conferencing capabilities.

In conclusion, the Polycom 3725-64325-005 represents a comprehensive solution for modern communication challenges. With its focus on audio and video quality, ease of use, security features, and integration capabilities, this device is well-suited to meet the demands of today’s dynamic business environments, helping teams connect more effectively, regardless of their location.
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