Sharp MX-FR21U System settings of the data security kit, Document control function, Print hold

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When the data security kit is installed

When the data security kit is installed, the icon appears on the display. When the data security kit is installed, data remaining in the machine is automatically erased after each job.

When data clearing begins, the following message appears for 6 seconds*.

*The duration of the message display can be changed with "Message Time Setting" in the system settings (administrator).

(➞ Web page (Administrator) > "Operation Settings" > "Message Time Setting")

If the machine power is turned off while image data is being cleared from the hard disk drive or before a job is finished, the data may not be completely erased. If you do not wish to leave partially cleared data when the power is turned off, it is recommended that you use the program "Clear All Memory" (page 11 of this manual), to complete data clearing before turning off the power.

System settings of the data security kit

When the data security kit is installed, settings to enhance security can be added to the system settings (administrator) of the machine. See "System settings" (page 9 of this manual) for details.

Document control function

The document control function is used to embed a document control pattern on the paper when print jobs are printed.

The embedded document control pattern prevents secondary copying, faxing and other operations of a printed document. For more information, see "Document Control Setting" (page 19 of this manual).

Print hold

To use the print hold function to store jobs in the machine when the data security kit is installed, enter a password in the printer driver settings (when the factory default setting is in effect).

Files whose property is set to "Sharing" cannot be stored.

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Contents MX-FR20U MX-FR21U Warranty Introduction USB memory storage About passwords for the WebExport restrictions Print hold System settings of the data security kitDocument control function Authority group registration screen Protecting passwordsAdministrator Password/User Password File search screen of print hold Confidential files of the print hold functionFTP Pull Print Security Settings in the Web pagesLogin when user authentication is enabled Transferring copied data System settings for security Using the System Settings AdministratorSetting ExplanationSystem settings Clear All Memory Data Clearance SettingsClear All Data in Jobs Completed List Clear Print Hold DataClear User List Data Power Up Auto Clear About the repeat setting Clearance Time SettingsDisabling of List Print Enable/Disable SettingsSetting for Print-Hold Disabling Disabling of Print Jobs Other Than Print Hold Job Jobs Completed List Display SettingProduct Key Job Status Display SettingRelease Lock on Print-Hold Data Manipulation Disclaimer Document controlEnabling the document control function Settings for printing files stored by print holdPrint Pattern Setting Select the pattern to be printed Settings related to PrintPrint Color Setting Select the color MX-FR20U only Document Control Print Select Select the printing methodSettings related to List Print mode Pages on which a document control pattern is printed Using the document control functionUsing the document control function Function Command name Value Entry example Using the document control function in List Print modeBody text commands for E-mail Direct Print EX1
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