Sharp MX-FR21U, MX-FR20U manual Introduction

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Introduction

The data security kit adds a security function to the SHARP Digital Full Color Printer/ SHARP Laser Printer.

When the printer function of a SHARP Digital Full Color Printer/SHARP Laser Printer with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encrypted data is immediately erased from memory and the hard disk.

■Note:

To ensure that the data security function of the machine provides maximum security, observe the following:

●The administrator plays an important role in maintaining security. Exercise appropriate care in selecting the person that will assume the job of administrator.

●Be sure to change the administrator password immediately each time a new person takes over as administrator.

●Change the administrator password on a regular basis (at least once every 60 days).

●Do not select a password that can be easily guessed for the administrator password.

●The system settings (administrator) are very important for security management. If

you leave the machine when using the system settings (administrator), be sure to press the [Logout] key ( ) to quit the system settings (administrator). The administrator of the machine should inform users that they are not to access the

system settings (administrator) without permission.

●The customer bears responsibility for control of documents printed on the machine.

■Backing up and clearing data stored with the print hold function

When the data security kit is installed, data previously stored in the machine with the print hold function is cleared. For this reason, any data that you need to keep is copied to a computer before the data security kit is installed, and then returned to the machine after installation and clearing of the previous data. (This work is normally performed at the time of installation of the data security kit.)

Only confidential files can be used to return data from a computer to the machine after installation of the data security kit. For the procedure for storing data on a computer and returning data from a computer to the machine, see help in the Web pages of the machine.

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Contents MX-FR20U MX-FR21U Warranty Introduction About passwords for the Web Export restrictionsUSB memory storage System settings of the data security kit Document control functionPrint hold Protecting passwords Administrator Password/User PasswordAuthority group registration screen File search screen of print hold Confidential files of the print hold functionSecurity Settings in the Web pages Login when user authentication is enabledFTP Pull Print Transferring copied data Explanation Using the System Settings AdministratorSystem settings for security SettingSystem settings Clear All Memory Data Clearance SettingsClear All Data in Jobs Completed List Clear Print Hold DataClear User List Data Power Up Auto Clear About the repeat setting Clearance Time SettingsEnable/Disable Settings Setting for Print-Hold DisablingDisabling of List Print Disabling of Print Jobs Other Than Print Hold Job Jobs Completed List Display SettingJob Status Display Setting Release Lock on Print-Hold Data ManipulationProduct Key Disclaimer Document controlEnabling the document control function Settings for printing files stored by print holdDocument Control Print Select Select the printing method Settings related to PrintPrint Pattern Setting Select the pattern to be printed Print Color Setting Select the color MX-FR20U onlySettings related to List Print mode Using the document control function Using the document control functionPages on which a document control pattern is printed Using the document control function in List Print mode Body text commands for E-mail Direct PrintFunction Command name Value Entry example EX1
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