Toshiba GA-1191 manual Converting the address book data, CSV files .csv to CSV files .csv

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4 USING ADDRESS BOOK

Converting the address book data

The address book data conversion function allows you to convert the address book data into a file format which can be used in this equipment.

yAddress book converter file (.abc) to TBF file (.tbf)

The address book converter allows you to convert the address book data files in the address book converter file format (*.abc), which have been created using the backup functions into a TBF format. You can register the address book data into this equipment by restoring these TBF files. For the restoring procedure, see the following page:

P.104 “Converting from an address book converter file”

yCSV files (.csv) to CSV files (.csv)

You can convert the address book data in a CSV format, which have been created in other TOSHIBA MFPs into another CSV format which can be exported to this equipment.

P.107 “Converting from a CSV file”

yThe Address Book Converter can be used with the 32-bit editions of Windows 2000, Win- dows XP, Windows Vista, Windows Server 2003 and Windows Server 2008.

yTo use the Address Book Converter, Java 2 Runtime Environment V1.4.2 must be installed.

Converting from an address book converter file

1 Click the [Tools] menu and select [Convert for TopAccess].

The Converting AddressBook dialog box appears.

2 Click [Browse] at the next of the “Input file” field.

104 Managing Address Book

Image 106

Contents

Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Facsimile functions Lineup of our manualsBasic functions Printing functionsScanning functions How to read this manual Symbols in this manual TrademarksContents 115 Features and Functions OverviewFeatures Fax driver AddressBook ViewerFunctions Client computerPage Installing Client Software Installing Network Fax SoftwareDisplay color Display resolutionOverview CPUInstalling from Client Utilities CD-ROM Before installing client softwareInstalling the N/W-Fax driver and AddressBook Viewer Insert the Client Utilities CD-ROM into the CD-ROM driveClick Next Select your language and click OKPlease read the license agreement carefully and click Yes Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Configuring the Raw TCP/LPR port Ers folderDisplay the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box When installed using the installer Uninstalling the N/W-Fax driver and AddressBook ViewerUninstalling the all client utilities software Remove Click OK Click Yes to delete the setting filesSelect Remove and click Next Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click the File menu and select Server Properties Click OKPage Faxing from Client Computers Faxing from ApplicationsFaxing from Windows applications How to fax using the N/W-Fax driverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Selecting a contact from a shortcut menu Selecting a contact by dragging and droppingSelecting a contact by double-clicking on it Removing a recipientEntering a recipient manually Click New Selected recipient is deleted from the To list Searching the address book for contacts Select Find from the Edit menuFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK Select From Address Book Setting up the network fax optionsSetting the send properties NewPaper Size ResolutionDept. Code OrientationSetting up the cover sheet properties Setting up the sender information properties Displaying the version informationSending with a cover sheet Sending with extended fax functionalitySelect the font in the Font Name drop down box Check the Recipients Information box and check the items Required for the recipient informationPage Running AddressBook Viewer Managing Address BookRunning AddressBook Viewer Managing the private address bookAccess using program group Running the AddressBook ViewerAccess using print properties Accessing the AddressBook Viewer from the print propertiesSelecting contacts for network fax Toolbar About AddressBook Viewer interfaceMenu Bar Browse PaneUsing commands Menu barEdit menu View menuTools menu ToolbarHelp Context-sensitive menus Managing Address Book About the address booksManaging the private address book Configuring the connection by local discoveryManaging the public address book Click Start Discovery to begin the process Network Enable IPX/SPX Search DevicesConfiguring the connection by manual selection Network Enable TCP/IP SearchClick Manual Selection Enter each item to specify the printer address and click OKSelect the entered device name and click OK Downloading the public address book data Downloading the public address bookThat you want to download the address book Managing the Microsoft Outlook address book Configuring the Mapi address bookManaging the Ldap address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Click AddAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Managing contacts Managing contacts and groupsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying group name Removing a group Removing groupsPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Adding contacts as recipients for N/W-Fax Address book converter file *.abc to TBF file *.tbf Converting the address book dataClick Browse at the next of the Input file field CSV files *.csv to CSV files *.csvManaging Address Book Click Convert File is converted and saved in the selected folderConverting AddressBook dialog box appears Managing Address Book Click Convert Page Appendix Cover Sheet Samples 112Cover Sheet Samples Standard coverBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191

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