Toshiba GA-1191 manual Using commands, Menu bar

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-Public Address Book — This contains the contacts registered in the address book in this equipment.

-MAPI Address Book — This contains the contacts in the address book of default mail client in your computer.

-MS Outlook Express — This contains the contacts in the MS Outlook Express address book in your client computer. The name of this address book may differ depending on the Email software of Microsoft in your computer.

-LDAP Address Book — This contains the contacts in specified LDAP server.

-Import Address Book — If the address book data have been imported from a CSV file or vCard file, this address book will be displayed.

4)Contents Pane

The right-hand pane displays non-modifiable, text-only summary information about the cur- rently selected address book entry. Selecting an entry in the browse pane of the address book displays summary information about the entry in the contents pane.

5)Status Bar

This displays the description of selected command in the left side, and the number of the items of the currently selected address book entry in the right side.

6)Recipient selection tools

When the AddressBook Viewer is run from a N/W-Fax driver, you can select a Network Fax or Internet Fax recipient using these tools.

P.37 “Specifying recipients”

Using commands

AddressBook Viewer allows you to perform a wide variety of functions.

You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the AddressBook Viewer window. You can also choose commands from con- text-sensitive menus by right-clicking the browse pane and contents pane.

Menu bar

The menu bar contains five menus of commands that allow you to perform various functions in AddressBook Viewer.

1)File menu

The following commands can be selected in the File menu.

-New Contact — Select this to add new contact in the private address book. If the cur- rently selected item is a group, the contact will be created as a member of the group. If the currently selected item is the “Location/People” folder or “Private Address Book” object, the contact will be created in the "Location/People" folder. This command is avail- able only when selecting items in the object in the private address book.

-New Group — Select this to add new group in the private address book. This command is available only when selecting the “Private Address Book” or “Group” folder in the “Pri- vate Address Book”.

-Properties — Select this to edit or display the properties of a group or a contact in the private or public address book. This command is available only when selecting a group or a contact in the private or public address book.

-Delete — Select this to delete a group or contacts in the private address book. This com- mand is available only when selecting a group or contacts in the private address book.

-Devices — Select this to download the public address book from this equipment.

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Contents Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Printing functions Lineup of our manualsBasic functions Facsimile functionsScanning functions Trademarks How to read this manual Symbols in this manualContents 115 Overview Features and FunctionsAddressBook Viewer Features Fax driverClient computer FunctionsPage Installing Network Fax Software Installing Client SoftwareCPU Display resolutionOverview Display colorInsert the Client Utilities CD-ROM into the CD-ROM drive Before installing client softwareInstalling the N/W-Fax driver and AddressBook Viewer Installing from Client Utilities CD-ROMSelect your language and click OK Click NextPlease read the license agreement carefully and click Yes Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Ers folder Configuring the Raw TCP/LPR portSelect Standard TCP/IP Port and click New Port Display the Ports tab and click Add PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box Uninstalling the N/W-Fax driver and AddressBook Viewer When installed using the installerUninstalling the all client utilities software Click OK Click Yes to delete the setting files RemoveSelect Remove and click Next Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click OK Click the File menu and select Server PropertiesPage Faxing from Applications Faxing from Client ComputersFaxing from Windows applications How to fax using the N/W-Fax driverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Removing a recipient Selecting a contact by dragging and droppingSelecting a contact by double-clicking on it Selecting a contact from a shortcut menuEntering a recipient manually Click New Selected recipient is deleted from the To list Select Find from the Edit menu Searching the address book for contactsFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK New Setting up the network fax optionsSetting the send properties Select From Address BookOrientation ResolutionDept. Code Paper SizeSetting up the cover sheet properties Displaying the version information Setting up the sender information propertiesSending with extended fax functionality Sending with a cover sheetSelect the font in the Font Name drop down box Required for the recipient information Check the Recipients Information box and check the itemsPage Managing Address Book Running AddressBook ViewerManaging the private address book Running AddressBook ViewerRunning the AddressBook Viewer Access using program groupAccessing the AddressBook Viewer from the print properties Access using print propertiesSelecting contacts for network fax Browse Pane About AddressBook Viewer interfaceMenu Bar ToolbarMenu bar Using commandsView menu Edit menuToolbar Tools menuHelp Context-sensitive menus About the address books Managing Address BookConfiguring the connection by local discovery Managing the private address bookManaging the public address book Click Start Discovery to begin the process Devices Network Enable IPX/SPX SearchNetwork Enable TCP/IP Search Configuring the connection by manual selectionEnter each item to specify the printer address and click OK Click Manual SelectionSelect the entered device name and click OK Downloading the public address book Downloading the public address book dataThat you want to download the address book Configuring the Mapi address book Managing the Microsoft Outlook address bookManaging the Ldap address book General tab, enter the items as described below Registering the Ldap directory servicesClick Add Advanced tab, enter the items as described belowAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Managing contacts and groups Managing contactsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Click the Edit menu and select Paste Copying contacts from an address bookDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Click Yes Removing contactsCreating groups Managing groupsContinue to add contacts to the group Enter a group name in the Group Name fieldModifying group name Removing groups Removing a groupPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Adding contacts as recipients for N/W-Fax CSV files *.csv to CSV files *.csv Converting the address book dataClick Browse at the next of the Input file field Address book converter file *.abc to TBF file *.tbfManaging Address Book File is converted and saved in the selected folder Click ConvertConverting AddressBook dialog box appears Managing Address Book Click Convert Page Cover Sheet Samples 112 AppendixStandard cover Cover Sheet SamplesBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191
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GA-1191 specifications

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