Toshiba GA-1191 manual Managing Address Book, About the address books

Page 67

Managing Address Book

You can use the AddressBook Viewer to manage the private address book. You can add or edit the contacts and groups as you desire. The private address book data is stored in your client computer. It can be used to manage the contacts and groups for sending a fax using the N/W- Fax driver.

The AddressBook Viewer also displays a public address book that is the address book in the compatible TOSHIBA equipment, such as this equipment (e-STUDIO165/205, e-STUDIO167/ 207/237, or e-STUDIO182/212/242), e-STUDIO850 Series, e-STUDIO282 Series, e-STUDIO452 Series, e-STUDIO451C Series, e-STUDIO3510C Series, e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series, e-STUDIO855 Series. Using the AddressBook Viewer, you can display the contacts or groups in the address book and they can be copied to your private address book.

In addition, you can access additional address book data such as the address book application of the default Email client in your computer, Microsoft Outlook address book, and an LDAP directory service running in your network. You cannot add, delete, or edit the data in these address book, but you can copy their address book data to paste into the private address book.

About the address books

You can manage your address book using the following address books:

yPrivate address book can be used as your own address book. P.66 “Managing the private address book”

yPublic address book allows you to display the address book in this equipment (e-STUDIO165/205, e-STUDIO167/207/237 or e-STUDIO182/212/242) or other TOSHIBA MFPs.

P.66 “Managing the public address book”

yMAPI address book allows you to display the address book data of the default Email applica- tion in your computer.

P.73 “Configuring the MAPI address book”

yMS Outlook address book allows you to display the address book data of Microsoft Outlook Express in your computer. The name of this address book may differ depending on the Email software of Microsoft in your computer.

P.73 “Managing the Microsoft Outlook address book”

yLDAP address book allows you to display the address book data which is added from LDAP servers.

P.73 “Managing the LDAP address book”

Also the AddressBook Viewer allows users to import and export the address book data as CSV file or vCard file, so that users can import the CSV file or vCard file which exported from another user’s private address book or public address book, and users can export the private address book and public address book for other users.

P.81 “Importing and exporting the address book”

yImporting and exporting a vCard file is available only when Microsoft Office XP is installed on your computer.

yThe command for importing or exporting address book data as a vCard file appears only when a vCard file can be used on your computer.

yWhen you import or export a vCard file, only a single contact can be imported or exported.

Managing Address Book 65

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Contents Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Printing functions Lineup of our manualsBasic functions Facsimile functionsScanning functions Trademarks How to read this manual Symbols in this manualContents 115 Overview Features and FunctionsAddressBook Viewer Features Fax driverClient computer FunctionsPage Installing Network Fax Software Installing Client SoftwareCPU Display resolutionOverview Display colorInsert the Client Utilities CD-ROM into the CD-ROM drive Before installing client softwareInstalling the N/W-Fax driver and AddressBook Viewer Installing from Client Utilities CD-ROMClick Next Select your language and click OKPlease read the license agreement carefully and click Yes Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Ers folder Configuring the Raw TCP/LPR portSelect Standard TCP/IP Port and click New Port Display the Ports tab and click Add PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box When installed using the installer Uninstalling the N/W-Fax driver and AddressBook ViewerUninstalling the all client utilities software Remove Click OK Click Yes to delete the setting filesSelect Remove and click Next Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click OK Click the File menu and select Server PropertiesPage Faxing from Applications Faxing from Client ComputersFaxing from Windows applications How to fax using the N/W-Fax driverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Removing a recipient Selecting a contact by dragging and droppingSelecting a contact by double-clicking on it Selecting a contact from a shortcut menuEntering a recipient manually Click New Selected recipient is deleted from the To list Select Find from the Edit menu Searching the address book for contactsFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK New Setting up the network fax optionsSetting the send properties Select From Address BookOrientation ResolutionDept. Code Paper SizeSetting up the cover sheet properties Displaying the version information Setting up the sender information propertiesSending with a cover sheet Sending with extended fax functionalitySelect the font in the Font Name drop down box Required for the recipient information Check the Recipients Information box and check the itemsPage Managing Address Book Running AddressBook ViewerManaging the private address book Running AddressBook ViewerRunning the AddressBook Viewer Access using program groupAccessing the AddressBook Viewer from the print properties Access using print propertiesSelecting contacts for network fax Browse Pane About AddressBook Viewer interfaceMenu Bar ToolbarMenu bar Using commandsView menu Edit menuTools menu ToolbarHelp Context-sensitive menus About the address books Managing Address BookManaging the private address book Configuring the connection by local discoveryManaging the public address book Click Start Discovery to begin the process Devices Network Enable IPX/SPX SearchNetwork Enable TCP/IP Search Configuring the connection by manual selectionEnter each item to specify the printer address and click OK Click Manual SelectionSelect the entered device name and click OK Downloading the public address book data Downloading the public address bookThat you want to download the address book Managing the Microsoft Outlook address book Configuring the Mapi address bookManaging the Ldap address book General tab, enter the items as described below Registering the Ldap directory servicesClick Add Advanced tab, enter the items as described belowAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Managing contacts Managing contacts and groupsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Click the Edit menu and select Paste Copying contacts from an address bookDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Click Yes Removing contactsCreating groups Managing groupsContinue to add contacts to the group Enter a group name in the Group Name fieldModifying group name Removing a group Removing groupsPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Adding contacts as recipients for N/W-Fax CSV files *.csv to CSV files *.csv Converting the address book dataClick Browse at the next of the Input file field Address book converter file *.abc to TBF file *.tbfManaging Address Book File is converted and saved in the selected folder Click ConvertConverting AddressBook dialog box appears Managing Address Book Click Convert Page Cover Sheet Samples 112 AppendixStandard cover Cover Sheet SamplesBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191
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GA-1191 specifications

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