Toshiba GA-1191 manual Edit menu, View menu

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4USING ADDRESS BOOK

-Import -CSV File — Select this to import the address book data that had been exported as CSV files from this equipment (e-STUDIO165/205, e-STUDIO167/207/237, or e-STUDIO182/212/242), e-STUDIO850 Series, e-STUDIO282 Series, e-STUDIO452 Series, e-STUDIO451C Series, e-STUDIO3510C Series, e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series, e-STUDIO855 Series address book using the AddressBook Viewer. The data will be imported in the "Import Address Book".

-Import -vCard File — Select this to import the address book data that had been exported as vCard files from this equipment (e-STUDIO165/205, e-STUDIO167/207/237, or e-STUDIO182/212/242), e-STUDIO850 Series, e-STUDIO282 Series, e-STUDIO452 Series, e-STUDIO451C Series, e-STUDIO3510C Series, e-STUDIO4520C Series, e-STUDIO6530C Series, e-STUDIO455 Series, e-STUDIO855 Series address book using the AddressBook Viewer. The data will be imported in the "Import Address Book". This command is available only when Microsoft Office XP is installed on your computer.

-Export - CSV File — Select this to export the selected address book as a CSV file.

-Export - vCard File — Select this to export the selected address book as a vCard file. This command is available only when Microsoft Office XP is installed on your computer.

-Exit — Select this to exit the AddressBook Viewer.

2)Edit menu

The following commands can be selected in the Edit menu.

-Copy — Select this to copy the selected contacts or a group in the clipboard. The con- tacts or a group copied in the clipboard can be pasted in the private address book. This item is available only when selecting a group or contacts in any address book.

-Paste — Select this to paste the contacts or a group copied in the clipboard in the private address book. If the group has been copied, this item is available only when selecting the “Group” folder. If the contacts have been copied, this item is available only when select- ing a group or the “Location/People” folder in the private address book.

-Select All — Select this to select all contacts displayed in the right pane. This item is available only when browsing groups or contacts.

-Find — Select this to find a contact by searching the address book. You can also search the LDAP server to add the contacts in the LDAP address book.

3)View menu

The following commands can be selected in the View menu.

-Toolbar — Select this to display or hide the toolbar. When the check mark appears in the menu, the toolbar is currently displayed. You can select it again to hide the toolbar.

-Status Bar — Select this to display or hide the status bar. When the check mark appears in the menu, the status bar is currently displayed. You can select it again to hide the sta- tus bar.

-Large Icons — Select this to display the contacts using large icons.

-Small Icons — Select this to display the contacts using small icons.

-List — Select this to display the contacts in a list.

-Details — Select this to display the contacts in a list with detailed information.

-Sort By -Display Name — Select this to sort the contacts alphabetically by the name.

-Sort By - Fax Number — Select this to sort the contacts alphabetically by the fax num- ber.

-Sort By - Email Address — Select this to sort the contacts alphabetically by the Email address.

-Sort By - Ascending — Select this to sort the contacts alphabetically in ascending order.

-Sort By - Descending — Select this to sort the contacts alphabetically in descending order.

-Default Configuration - Data Source — Select the address book that will be the default address book for the Find Contact dialog box. Select the address book from which you frequently search for the contacts. The public address book is set as the factory default.

62 Running AddressBook Viewer

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Contents Network Fax Guide Page Preface Software License Agreement Disclaimer of Warranty Lineup of our manuals Basic functionsFacsimile functions Printing functionsScanning functions How to read this manual Symbols in this manual TrademarksContents 115 Features and Functions OverviewFeatures Fax driver AddressBook ViewerFunctions Client computerPage Installing Client Software Installing Network Fax SoftwareDisplay resolution OverviewDisplay color CPUBefore installing client software Installing the N/W-Fax driver and AddressBook ViewerInstalling from Client Utilities CD-ROM Insert the Client Utilities CD-ROM into the CD-ROM driveClick Next Select your language and click OKPlease read the license agreement carefully and click Yes Select Custom and click Next Check the software that you want to install and click Next Click Next Click Finish Configuring the Raw TCP/LPR port Ers folderDisplay the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box When installed using the installer Uninstalling the N/W-Fax driver and AddressBook ViewerUninstalling the all client utilities software Remove Click OK Click Yes to delete the setting filesSelect Remove and click Next Uninstalling only Network Fax Diver and AddressBook Viewer Deleting files starts When installed using Add Printer Wizard Click the File menu and select Server Properties Click OKPage Faxing from Client Computers Faxing from ApplicationsHow to fax using the N/W-Fax driver Preparing documents for faxingFaxing from Windows applications Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Selecting a contact by dragging and dropping Selecting a contact by double-clicking on itSelecting a contact from a shortcut menu Removing a recipientEntering a recipient manually Click New Selected recipient is deleted from the To list Searching the address book for contacts Select Find from the Edit menuFaxing from Applications Faxing from Applications Faxing from Applications Click Search Selecting a contact by double-clicking on it Click OK Setting up the network fax options Setting the send propertiesSelect From Address Book NewResolution Dept. CodePaper Size OrientationSetting up the cover sheet properties Setting up the sender information properties Displaying the version informationSending with a cover sheet Sending with extended fax functionalitySelect the font in the Font Name drop down box Check the Recipients Information box and check the items Required for the recipient informationPage Running AddressBook Viewer Managing Address BookRunning AddressBook Viewer Managing the private address bookAccess using program group Running the AddressBook ViewerAccess using print properties Accessing the AddressBook Viewer from the print propertiesSelecting contacts for network fax About AddressBook Viewer interface Menu BarToolbar Browse PaneUsing commands Menu barEdit menu View menuTools menu ToolbarHelp Context-sensitive menus Managing Address Book About the address booksManaging the private address book Configuring the connection by local discoveryManaging the public address book Click Start Discovery to begin the process Network Enable IPX/SPX Search DevicesConfiguring the connection by manual selection Network Enable TCP/IP SearchClick Manual Selection Enter each item to specify the printer address and click OKSelect the entered device name and click OK Downloading the public address book data Downloading the public address bookThat you want to download the address book Managing the Microsoft Outlook address book Configuring the Mapi address bookManaging the Ldap address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Click AddAdding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Click Search Importing and exporting the address book Managing Address Book Address book data is imported into Import Address Book Private address book is exported as a CSV file or vCard file Managing contacts Managing contacts and groupsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying group name Removing a group Removing groupsPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Adding contacts as recipients for N/W-Fax Converting the address book data Click Browse at the next of the Input file fieldAddress book converter file *.abc to TBF file *.tbf CSV files *.csv to CSV files *.csvManaging Address Book Click Convert File is converted and saved in the selected folderConverting AddressBook dialog box appears Managing Address Book Click Convert Page Appendix Cover Sheet Samples 112Cover Sheet Samples Standard coverBusiness cover Professional cover Index 74, 92 GA-1191 OME09007500 GA-1191
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GA-1191 specifications

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