Brother FAX-575 manual Glossary

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Glossary

ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.

Automatic fax transmission Sending a fax without picking up the handset or pressing Hook.

Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

Auto Reduction Reduces size of incoming faxes.

Backup Print Sets the fax machine to print a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose message during a power failure.

Beeper Volume Volume setting for the beep when you press a key or make an error.

Broadcasting The ability to send the same fax message to more than one location.

Call Reservation Allows you send a fax and then at the end of transmission, you can talk with the other party.

Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you.

Call Waiting/Caller ID Subscribers to this service from the telephone company can see the caller ID of a second call while on the telephone and can switch back and forth between two calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.

Communication error An error during fax sending or receiving, usually caused by line noise or static.

Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.

Cover Page Prints a page at the other party’s machine that contains the sender and recipient’s name and fax number, number of pages and comment. You can generate an electronic cover page at the other end with pre-programmed information from memory or you can print a sample cover page to fax with your document.

Delayed Fax Sends your fax at a specified later time that day. Distinctive Ring A subscriber service purchased from the

telephone company that gives you another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.

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Contents SU FAX-575 Page Register your product USA only Frequently Asked Questions FAQsFor Customer Service Brother numbersBrother fax back system USA only Ordering accessories and suppliesUSA only Compilation and Publication Notice USA and CanadaIii Who is covered Brother International Corporation Canada only To use the fax machine safely Safety precautionsVii Viii Choosing a locationStoring numbers Quick Reference GuideSending faxes Receiving faxesMaking copies Table of Contents Xii Setup ReceiveSetup Send Interrupting Delayed Fax and Polled Transmit jobsImportant information Quick-Dial numbers and dialing optionsRemote Fax Options Printing reportsGlossary Specifications Troubleshooting and routine maintenanceIndex Remote Retrieval Access Card Xiv Bold Using this GuideIntroduction Finding informationFax Test Sheet and Product Registration USA only Front view Part namesBack view Control panel overview Navigation Keys Menu/Set One-Touch KeysAbout fax machines Custom features Do you have Voice Mail on the phone line?Why should there be problems? How can you avoid possible problems?Fax tones and handshake ECM Error Correction ModeConnections Connecting an external telephoneIntroduction 1 Recording outgoing message OGM on an external ConnectionsLimit your speaking to 20 seconds Machine will work best on a dedicated line Special line considerations Roll Over phone linesTwo-Line phone system Converting telephone wall outletsIntroduction Custom features on your phone line If you are installing the fax machine to work with a PBXMulti-Line connections PBX Paper Handling and using plain paperPaper specifications for the paper tray Temperature 23C, humidity 50%How to load paper To load paper Memory Storage On-Screen ProgrammingUser-friendly programming Menu tableNavigation keys Main Menu Options Descriptions Selections Factory setting option is shown in boldMain Menu Delayed Remote FAX OPT Miscellaneous Turning on Automatic Daylight Savings Time Initial SetupSetting the Date and Time Getting startedDigits Setting the Station IDEntering text Enter your fax number up toRepeating letters Special characters and symbolsInserting spaces Making correctionsPress or to select LOW Setting the Beeper VolumeSetting the Speaker Volume Choosing the Handset Volume For Volume AmplifyVOL AMPLIFYOFF?, and then press Menu/Set and go to Step Setting Volume AmplifyPress or to select Pulse Or Tone Setting the Ring VolumeSetting Tone and Pulse dialing mode Canada Only Setting up your area code USA onlyChoosing the Receive Mode Setup ReceiveBasic receiving operations Setting the Ring Delay To select or change your Receive ModePress Receive Mode Easy Receive Setting the F/T Ring Time FAX/TEL mode onlyUse or to select ON, Semi or OFF Printing a reduced incoming fax Auto Reduction Setting Paper SizeReceiving a fax at the end of a conversation Operation from extension telephones For FAX/TEL mode onlyUsing a cordless external handset Advanced receiving operationsPolling Setting up Polling ReceiveChanging the remote codes Printing a fax from the memoryEnter the fax machines you Setting up Sequential Polling ReceiveWhat does Brother’s ‘Distinctive Ring’ do? Telephone servicesDistinctive Ring What does your telephone company’s ‘Distinctive Ring’ do?Registering the Distinctive Ring pattern Very important Before you choose the ring pattern to registerYour telephone company and ask for one that is shown Printing the Caller ID Log Turning off the Distinctive RingCaller ID Caller ID LogReturning a call from the Log Viewing the Caller ID LogTo exit the Caller ID Log, press Menu/Set Registering a Caller ID numberCall Waiting/Caller ID How to dial Setup SendFax Redial How to faxAutomatic transmission Sending a fax at the end of a conversation Sending faxes using multiple settingsBasic sending operations Manual transmissionContrast Fax resolutionCanceling a fax in progress Multiple Resolution TransmissionCanceling a scheduled job Press 2 to exit Advanced sending operationsComposing the electronic Cover Composing your own commentsInsert the document face down in the ADF Press Menu/Set, 3 When the LCD showsCover page for next fax only Send a cover page for all faxesOverseas Mode Using a printed CoverBroadcasting Screen displays Call ReservationDelayed Fax Press or to choose on or Setting up Polled TransmitGo to Step To change the default setting, press or to select on or OFFMemory Transmission Out of Memory messageWait 2 seconds, then remove Interrupting Delayed Fax and Polled Transmit jobsStoring numbers for easy dialing Quick-Dial numbers and dialing optionsStoring One-Touch Dial numbers Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers How to change the stored number or nameSetting up Groups for Broadcasting Dialing options See Storing Speed-Dial numbers on Access codes and credit card numbersRedial Fax PauseHold Redial TelephoneEnter the forwarding number up to 20 digits Setting up Fax ForwardingRemote Fax Options Fax ForwardingFor example, press 1 8 0 0 5 5 5 1 2 3 4 # # Programming your pager numberSetting your remote access code Setting Fax StorageTurning off Remote Fax Options Remote Retrieval Using your remote access codeLong beep Fax messages No beeps No fax messages OFF Remote commandsChanging your Fax Forwarding number Retrieving fax messagesCustomizing the Transmission Verification Report FAX settings and activitySetting the Journal Period Printing reportsFollowing reports are available How to print a reportMaking a single copy Using the fax machine as a copierMaking copies Copy operationsPress or to select Sort or Stack Enter the number of copies you wantImportant information 11 2 Important information International Energy Star Compliance Statement Industry Canada Compliance Statement Canada onlySee Brother numbers on Important safety instructionsShipment of the fax machine TrademarksTroubleshooting Troubleshooting and routine maintenanceError messages Storing One-Touch Dial Brother Or Normal CompatibilityDocument Jam or Paper Jam Press or to select BasicPrintout is jammed Paper JamDifficulty Suggestions If you are having difficulty with the fax machineSending Faxes Cleaning the print head Routine maintenancePage White Spools 12 11 Troubleshooting and routine maintenance Glossary Glossary Glossary G General SpecificationsCopy Fax Index IndexItems in all upper case represent LCD messages Help Resolution Card Remote Retrieval Access CardRemote Commands Changing Remote Access CodeCanada only Equipment Attachemnt LimitationsVisit us on the World Wide Web