Brother FAX-575 manual Setting up Groups for Broadcasting

Page 73

Setting up Groups for Broadcasting

Groups, which can be stored on a One-Touch key location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Fax Start

First, you will need to store each fax number as a One-Touch or Speed-Dial number. Then, you can combine them into a Group, Each Group uses up a One-Touch key location. Finally, you can have up to four small Groups, or you can assign up to 103 numbers to one large Group.

(See Storing One-Touch Dial numbers on page 7-1andStoring Speed-Dial numbers on page 7-2.)

	1	Press Menu/Set, 6, 3.			3.SETUP GROUPS
	2	Select a One-Touch key

		where you wish to store the number. (For example, press
	3	One-Touch key 2 to store a Group.)
		Use the dial pad to enter the			SETUP GROUP:G0
		Group number (1 to 4) and
					ENTER & SET
		press Menu/Set.
		(For example, press 1 for
		Group 1.)
		To include One-Touch or Speed-Dial numbers in the Group,
		enter them as follows. For example, for One-Touch key 3,
		press One-Touch key 3. For Speed-Dial location 09, press
		Search/Speed Dial, then press 0, 9 on the dial pad.
	4	The LCD shows		03, #09.	G01:*03#09

		Press Menu/Set to accept the

	5	numbers for this group.
		Use the dial pad to enter a			NAME:
		name for the group and press
					ENTER & SET
		Menu/Set.
		(For example, NEW CLIENTS)
	6	(See Entering text on page 4-2.)
		Press Stop/Exit.

You can print a list of all One-Touch and Speed-Dial numbers. Group numbers will be marked in the GROUP column.

(See Printing reports on page 9-2.)

Quick-Dial numbers and dialing options 7 - 4

Image 73

Contents SU FAX-575 Page For Customer Service Frequently Asked Questions FAQsBrother numbers Register your product USA onlyBrother fax back system USA only Ordering accessories and suppliesUSA only Compilation and Publication Notice USA and CanadaIii Who is covered Brother International Corporation Canada only To use the fax machine safely Safety precautionsVii Viii Choosing a locationSending faxes Quick Reference GuideReceiving faxes Storing numbersMaking copies Table of Contents Setup Send Setup ReceiveInterrupting Delayed Fax and Polled Transmit jobs XiiRemote Fax Options Quick-Dial numbers and dialing optionsPrinting reports Important informationGlossary Specifications Troubleshooting and routine maintenanceIndex Remote Retrieval Access Card Xiv Introduction Using this GuideFinding information BoldFax Test Sheet and Product Registration USA only Front view Part namesBack view Control panel overview Navigation Keys Menu/Set One-Touch KeysWhy should there be problems? Custom features Do you have Voice Mail on the phone line?How can you avoid possible problems? About fax machinesFax tones and handshake ECM Error Correction ModeConnections Connecting an external telephoneIntroduction 1 Recording outgoing message OGM on an external ConnectionsLimit your speaking to 20 seconds Two-Line phone system Special line considerations Roll Over phone linesConverting telephone wall outlets Machine will work best on a dedicated lineIntroduction Custom features on your phone line If you are installing the fax machine to work with a PBXMulti-Line connections PBX Paper specifications for the paper tray Handling and using plain paperTemperature 23C, humidity 50% PaperHow to load paper To load paper User-friendly programming On-Screen ProgrammingMenu table Memory StorageNavigation keys Main Menu Options Descriptions Selections Factory setting option is shown in boldMain Menu Delayed Remote FAX OPT Miscellaneous Setting the Date and Time Initial SetupGetting started Turning on Automatic Daylight Savings TimeEntering text Setting the Station IDEnter your fax number up to DigitsInserting spaces Special characters and symbolsMaking corrections Repeating lettersSetting the Speaker Volume Setting the Beeper VolumeChoosing the Handset Volume For Volume Amplify Press or to select LOWVOL AMPLIFYOFF?, and then press Menu/Set and go to Step Setting Volume AmplifySetting Tone and Pulse dialing mode Canada Only Setting the Ring VolumeSetting up your area code USA only Press or to select Pulse Or ToneChoosing the Receive Mode Setup ReceiveBasic receiving operations Setting the Ring Delay To select or change your Receive ModePress Receive Mode Easy Receive Setting the F/T Ring Time FAX/TEL mode onlyUse or to select ON, Semi or OFF Printing a reduced incoming fax Auto Reduction Setting Paper SizeReceiving a fax at the end of a conversation Using a cordless external handset For FAX/TEL mode onlyAdvanced receiving operations Operation from extension telephonesChanging the remote codes Setting up Polling ReceivePrinting a fax from the memory PollingEnter the fax machines you Setting up Sequential Polling ReceiveDistinctive Ring Telephone servicesWhat does your telephone company’s ‘Distinctive Ring’ do? What does Brother’s ‘Distinctive Ring’ do?Registering the Distinctive Ring pattern Very important Before you choose the ring pattern to registerYour telephone company and ask for one that is shown Caller ID Turning off the Distinctive RingCaller ID Log Printing the Caller ID LogReturning a call from the Log Viewing the Caller ID LogTo exit the Caller ID Log, press Menu/Set Registering a Caller ID numberCall Waiting/Caller ID How to dial Setup SendFax Redial How to faxAutomatic transmission Basic sending operations Sending faxes using multiple settingsManual transmission Sending a fax at the end of a conversationContrast Fax resolutionCanceling a fax in progress Multiple Resolution TransmissionCanceling a scheduled job Composing the electronic Cover Advanced sending operationsComposing your own comments Press 2 to exitCover page for next fax only When the LCD showsSend a cover page for all faxes Insert the document face down in the ADF Press Menu/Set, 3Overseas Mode Using a printed CoverBroadcasting Screen displays Call ReservationDelayed Fax Press or to choose on or Setting up Polled TransmitMemory Transmission To change the default setting, press or to select on or OFFOut of Memory message Go to StepWait 2 seconds, then remove Interrupting Delayed Fax and Polled Transmit jobsStoring numbers for easy dialing Quick-Dial numbers and dialing optionsStoring One-Touch Dial numbers Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers How to change the stored number or nameSetting up Groups for Broadcasting Dialing options See Storing Speed-Dial numbers on Access codes and credit card numbersHold PauseRedial Telephone Redial FaxRemote Fax Options Setting up Fax ForwardingFax Forwarding Enter the forwarding number up to 20 digitsFor example, press 1 8 0 0 5 5 5 1 2 3 4 # # Programming your pager numberSetting your remote access code Setting Fax StorageTurning off Remote Fax Options Remote Retrieval Using your remote access codeLong beep Fax messages No beeps No fax messages OFF Remote commandsChanging your Fax Forwarding number Retrieving fax messagesSetting the Journal Period FAX settings and activityPrinting reports Customizing the Transmission Verification ReportFollowing reports are available How to print a reportMaking copies Using the fax machine as a copierCopy operations Making a single copyPress or to select Sort or Stack Enter the number of copies you wantImportant information 11 2 Important information International Energy Star Compliance Statement Industry Canada Compliance Statement Canada onlySee Brother numbers on Important safety instructionsShipment of the fax machine TrademarksTroubleshooting Troubleshooting and routine maintenanceError messages Storing One-Touch Dial Brother Document Jam or Paper Jam CompatibilityPress or to select Basic Or NormalPrintout is jammed Paper JamDifficulty Suggestions If you are having difficulty with the fax machineSending Faxes Cleaning the print head Routine maintenancePage White Spools 12 11 Troubleshooting and routine maintenance Glossary Glossary Glossary G General SpecificationsCopy Fax Index IndexItems in all upper case represent LCD messages Help Resolution Card Remote Retrieval Access CardRemote Commands Changing Remote Access CodeCanada only Equipment Attachemnt LimitationsVisit us on the World Wide Web