Brother FAX-575 manual Special line considerations Roll Over phone lines, Two-Line phone system

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We recommend beginning your OGM with an initial 5-second silence because the fax machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if the fax machine has trouble receiving, then you must re-record the OGM to include it.

Special line considerations

Roll Over phone lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

The fax machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the fax machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. The fax

machine will work best on a dedicated line.

Two-Line phone system

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for the fax machine.

Converting telephone wall outlets

There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If the fax machine is on Line 1, plug the fax machine into L1 of the triplex adapter. If the fax machine is on Line 2, plug it into L2 of the triple adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Introduction 1 - 11

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Contents SU FAX-575 Page Register your product USA only Frequently Asked Questions FAQsFor Customer Service Brother numbersOrdering accessories and supplies Brother fax back system USA onlyUSA only USA and Canada Compilation and Publication NoticeIii Who is covered Brother International Corporation Canada only Safety precautions To use the fax machine safelyVii Viii Choosing a locationStoring numbers Quick Reference GuideSending faxes Receiving faxesMaking copies Table of Contents Xii Setup ReceiveSetup Send Interrupting Delayed Fax and Polled Transmit jobsImportant information Quick-Dial numbers and dialing optionsRemote Fax Options Printing reportsTroubleshooting and routine maintenance Glossary SpecificationsIndex Remote Retrieval Access Card Xiv Bold Using this GuideIntroduction Finding informationFax Test Sheet and Product Registration USA only Part names Front viewBack view Control panel overview Navigation Keys Menu/Set One-Touch KeysAbout fax machines Custom features Do you have Voice Mail on the phone line?Why should there be problems? How can you avoid possible problems?Fax tones and handshake ECM Error Correction ModeConnections Connecting an external telephoneIntroduction 1 Connections Recording outgoing message OGM on an externalLimit your speaking to 20 seconds Machine will work best on a dedicated line Special line considerations Roll Over phone linesTwo-Line phone system Converting telephone wall outletsIntroduction If you are installing the fax machine to work with a PBX Custom features on your phone lineMulti-Line connections PBX Paper Handling and using plain paperPaper specifications for the paper tray Temperature 23C, humidity 50%How to load paper To load paper Memory Storage On-Screen ProgrammingUser-friendly programming Menu tableNavigation keys Main Menu Options Descriptions Selections Factory setting option is shown in boldMain Menu Delayed Remote FAX OPT Miscellaneous Turning on Automatic Daylight Savings Time Initial SetupSetting the Date and Time Getting startedDigits Setting the Station IDEntering text Enter your fax number up toRepeating letters Special characters and symbolsInserting spaces Making correctionsPress or to select LOW Setting the Beeper VolumeSetting the Speaker Volume Choosing the Handset Volume For Volume AmplifyVOL AMPLIFYOFF?, and then press Menu/Set and go to Step Setting Volume AmplifyPress or to select Pulse Or Tone Setting the Ring VolumeSetting Tone and Pulse dialing mode Canada Only Setting up your area code USA onlySetup Receive Choosing the Receive ModeBasic receiving operations To select or change your Receive Mode Setting the Ring DelayPress Receive Mode Setting the F/T Ring Time FAX/TEL mode only Easy ReceiveUse or to select ON, Semi or OFF Setting Paper Size Printing a reduced incoming fax Auto ReductionReceiving a fax at the end of a conversation Operation from extension telephones For FAX/TEL mode onlyUsing a cordless external handset Advanced receiving operationsPolling Setting up Polling ReceiveChanging the remote codes Printing a fax from the memoryEnter the fax machines you Setting up Sequential Polling ReceiveWhat does Brother’s ‘Distinctive Ring’ do? Telephone servicesDistinctive Ring What does your telephone company’s ‘Distinctive Ring’ do?Before you choose the ring pattern to register Registering the Distinctive Ring pattern Very importantYour telephone company and ask for one that is shown Printing the Caller ID Log Turning off the Distinctive RingCaller ID Caller ID LogViewing the Caller ID Log Returning a call from the LogTo exit the Caller ID Log, press Menu/Set Registering a Caller ID numberCall Waiting/Caller ID How to dial Setup SendHow to fax Fax RedialAutomatic transmission Sending a fax at the end of a conversation Sending faxes using multiple settingsBasic sending operations Manual transmissionContrast Fax resolutionMultiple Resolution Transmission Canceling a fax in progressCanceling a scheduled job Press 2 to exit Advanced sending operationsComposing the electronic Cover Composing your own commentsInsert the document face down in the ADF Press Menu/Set, 3 When the LCD showsCover page for next fax only Send a cover page for all faxesUsing a printed Cover Overseas ModeBroadcasting Screen displays Call ReservationDelayed Fax Press or to choose on or Setting up Polled TransmitGo to Step To change the default setting, press or to select on or OFFMemory Transmission Out of Memory messageWait 2 seconds, then remove Interrupting Delayed Fax and Polled Transmit jobsQuick-Dial numbers and dialing options Storing numbers for easy dialingStoring One-Touch Dial numbers Storing Speed-Dial numbers Changing One-Touch and Speed-Dial numbers How to change the stored number or nameSetting up Groups for Broadcasting Dialing options See Storing Speed-Dial numbers on Access codes and credit card numbersRedial Fax PauseHold Redial TelephoneEnter the forwarding number up to 20 digits Setting up Fax ForwardingRemote Fax Options Fax ForwardingFor example, press 1 8 0 0 5 5 5 1 2 3 4 # # Programming your pager numberSetting Fax Storage Setting your remote access codeTurning off Remote Fax Options Using your remote access code Remote RetrievalLong beep Fax messages No beeps No fax messages OFF Remote commandsChanging your Fax Forwarding number Retrieving fax messagesCustomizing the Transmission Verification Report FAX settings and activitySetting the Journal Period Printing reportsFollowing reports are available How to print a reportMaking a single copy Using the fax machine as a copierMaking copies Copy operationsPress or to select Sort or Stack Enter the number of copies you wantImportant information 11 2 Important information International Energy Star Compliance Statement Industry Canada Compliance Statement Canada onlySee Brother numbers on Important safety instructionsShipment of the fax machine TrademarksTroubleshooting and routine maintenance TroubleshootingError messages Storing One-Touch Dial Brother Or Normal CompatibilityDocument Jam or Paper Jam Press or to select BasicPrintout is jammed Paper JamDifficulty Suggestions If you are having difficulty with the fax machineSending Faxes Cleaning the print head Routine maintenancePage White Spools 12 11 Troubleshooting and routine maintenance Glossary Glossary Glossary G Specifications GeneralCopy Fax Index IndexItems in all upper case represent LCD messages Help Resolution Card Remote Retrieval Access CardRemote Commands Changing Remote Access CodeCanada only Equipment Attachemnt LimitationsVisit us on the World Wide Web
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