Canon FAX-L400 Directory Dialling, Press Directory, Press 4 -or e + to display the other names

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TEL=GROUP DIAL

A21 Canon GROUP 1

❚To enter a group registered under a coded speed dialling code:

Press Coded Dial → use the numeric keys to enter the two-digit code assigned to the group you wish to fax. (→ p. 4-6)

Ex:

•The name of the group is displayed.

•If you enter the wrong code, press Stop/Reset → Coded Dial → enter the correct code.

•NOT REGISTERED appears if no fax number is assigned to the coded speed dialling code you entered.

Directory Dialling

Directory dialling allows you to look up the other party’s name you registered and retrieve the number for dialling. This feature is convenient when you know the other party’s name but can not recall the one-touch speed dialling key, the code for coded speed dialling, or group dialling where the number is registered.

1Press Directory.

:A

_

• NOT REGISTERED appears if there are no numbers registered, and the display returns to dial entry mode.

2Press a numeric key to enter the first letter of the name of the party you are searching for.

For example, if you want to search for a name that starts with the letter “H”, press 4 (GHI) twice.

3Press OK.

•Entries starting with the letter you entered are displayed.

•If there is no entry that starts with the letter you entered, entries that start with the next letter will be displayed.

4Press 4 (–)or e (+) to display the other names.

•Pressing e (+) displays the names of other parties in alphabetical order. Pressing 4 (–)displays them in reverse order.

•When you reach the last name, the display returns to the first name.

5Press OK.

•The other party’s fax number and name, or GROUP DIAL and the group’s name appear.

4

Sending Faxes

4-7

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Contents FacsimileFacsimile GuideGuide Using Your Documentation CopyrightTrademarks Set-up Guide Quick Reference Guide User’s GuideModel Name H12257 FAX-L400Contents Receiving Faxes Appendix Specifications Type Conventions Used in This Guide → User’s GuideIntroduction Customer SupportOperation Panel One-touch Panel Closed Hook KeyFax Resolution Key Use/Memory indicatorAlarm indicator Stop/Reset KeyReceive Mode Key Delayed Transmission KeyOne-touch Panel Opened Memory Reference KeyStandby Display Registering Information Guidelines for Entering Letters, Symbols, and NumbersMethods of Registering Information in the Machine Entering Symbols Continue entering other letters using the numeric keysEntering Letters Continue entering other numbers using the numeric keys Press T to switch to number mode Press the numeric keyCorrecting a Mistake What is Sender Information? Registering Sender InformationUse 4 -or e + to select 7.TIMER Settings Press Stop/Reset to return to standby displayEntering the Date and Time Press Additional FunctionsUse 4 -or e + to select 4.FAX Settings → press OK four times Registering Your Fax/Telephone Number and NameUse 4 -or e + to select 8.PRINT Lists → press OK twice Setting the Telephone Line Type Use 4 -or e + to select 2.TEL Line Type → press OKDialling Through a Switchboard Use 4 -or e + to select 4.FAX Settings → press OK twiceUse 4 -or e + to select 6.R-KEY Setting → press OK Use 4 -or e + to select PBX → press OKIf you selected Hooking in step Press OKIf you selected Prefix in step Press Redial/Pause to enter a pause → press OKSpeed Dialling What is Speed Dialling?Speed Dialling Methods One-touch Speed Dialling Registering Numbers for One-touch Speed DiallingChanging/Deleting a One-touch Speed Dialling Entry To change a one-touch speed dialling entryCoded Speed Dialling Registering Numbers for Coded Speed DiallingUse 4 -or e + to select 5.ADD. Registration → press OK Use 4 -or e + to select 2.CODED SPD Dial → press OKPress OK Press Stop/Reset to return to standby display Changing/Deleting a Coded Speed Dialling EntryTo change a coded speed dialling entry Group Dialling Creating GroupsUse 4 -or e + to select 3.GROUP Dial → press OK To register a group under a one-touch speed dialling keyTo enter a destination registered for coded speed dialling Speed Dialling Lists Printing Speed Dialling ListsUse 4 -or e + to select 8.PRINT Lists → press OK Use 4 -or e + to select 2.SPEED Dial List → press OKOne-touch List Coded Dial ListCancelling the Printout List Use 4 -or e + to select 3.CANCEL Report → press OKPress 4 -for YES Group Dial ListPage Adjusting the Quality of Your Faxes Setting the Scanning ResolutionSending Faxes Preparing to Send a FaxPress FAX → Fax Resolution to select the resolution Setting the Scanning Density When the Fax Number is Not Registered in the MachineWhen the Fax Number is Registered in the Machine Dialling MethodsRegular Dialling One-touch Speed Dialling Coded Speed Dialling Group DiallingPress Directory Directory DiallingPress 4 -or e + to display the other names Press FAX to set to Fax mode Using the ADFSending Methods Memory SendingUsing the Platen Glass Press Start to begin scanning for sendingPress Function → Book Sending Press 4 -or e + to select the document sizePress Start to begin scanning Cancelling Sending Cancelling Memory SendingPress Stop/Reset → OK Press Stop/ResetRedialling When the Line is Busy Cancelling Manual RediallingCancelling Automatic Redialling Manual RediallingSequential Broadcasting Sending a Document to More Than One DestinationOne-touch speed dialling Coded speed diallingRedialling Regular diallingPress Start Delayed Sending Press Function → Delayed TransmissionConfirming Transmission Status Confirming Transmission Status and Sending ReservationPress System Monitor Confirming Sending Result and Reservation Press 4 -or e +, to select 2.TX/RX Result → press OKPrinting a List of Documents in Memory Documents Stored in MemoryPress Function Press Memory Reference → OK Resending a Document in Memory Press Function → Memory ReferenceUse 4 -or e + to select 3.RESEND Document → press OK Enter the fax numberPrinting a Document in Memory Use 4 -or e + to select 3.PRINT Document → press OKUse 4 -or e + to select 4.DELETE Document → press OK Deleting a Document from MemoryPress 4 -to delete the document Page Receiving Faxes Different Ways to Receive a FaxSetting the Receive Mode Press Receive Mode until the mode you want appearsSetting the Options for FaxTel Mode What Happens When FaxTel Mode is SelectedUse 4 -or e + to select 4.FAX Settings → press OK Use 4 -or e + to select 4.RX Settings → press OKUse 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twice Use 4 -or e + to select Receive or Disconnect → press OKIf you hear a person’s voice Receiving Faxes ManuallyIf you hear a slow beep tone or silence Receiving Faxes in Memory When a Problem Occurs Cancelling ReceivingPress 4 -to cancel receiving Receiving Faxes While Performing Other TasksWhat Is Polling? Using PollingBefore You Use Polling Receiving Use 4 -or e + to select 2.POLLING RX → press OK Polling Other Fax Machines to Receive a DocumentDial the other party’s number Setting Up a Polling Box Setting Up Polling SendingBefore You Can Be Polled to Send Press Stop/Reset to return to the Standby display Use 4 -or e + to select 2.PASSWORD → press OKUse 4 -or e + to select 3.ERASE After TX → press OK Place your documents on the machine Scanning a Document into the Memory for Polling SendingPress Function → Polling Changing the Polling Box Settings Use 4 -or e + to select 2.CHANGE Data → press OKDeleting a Polling Box Use 4 -or e + to select 3.DELETE File → press OKPage Special Features Use the numeric keys to dial the international access codeSpecial Dialling Dialling an Overseas Number With PausesPause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Dialling Through a Switchboard Confirming a Dial TonePress Function → D.T. for dial tone detection Continue with the operation you are performingUse 4 -or e + to select 7.SYSTEM Settings → press OK Restricting Use of Your MachineEnabling Restriction of Your Machine Use 4 -or e + to select 2.LOCK Phone → press OKCancelling Restriction of Your Machine Reports and Lists Summary of Reports and ListsPress Function → Report Use 4 -or e + to select 1.ACTIVITY Report → press OKTX Transmission Report Slerexe Company LimitedRX Reception Report Multi TX/RX Transaction ReportTroubleshooting LCD MessagesSending Problems Faxing ProblemsYou can not send a fax Errors occur frequently while sending Can not send using Error Correction Mode ECMFaxes sent from the machine are spotted or dirty Can not receive a fax automatically Receiving ProblemsCan not receive a document manually Can not receive a fax using Error Correction Mode ECM Errors occur frequently while receivingPrint quality is poor Faxes do not printTelephone Problems If a Power Cut OccursYou can not dial Telephone disconnects while you are talkingIf You Can not Solve the Problem Page Setting the Additional Functions Accessing the Additional FunctionsUnderstanding the Additional Functions Use 4 -or e + to select the submenu you want to changeMenu Descriptions 10-210-3 FAX Settings 10-410-5 10-6 10-7 10-8 Delete FileSelects the country where you are using your machine 10-9ADD. Registration 10-10Print Lists 10-1110-12 Facsimile SpecificationsTelephone Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A