Canon FAX-L400 manual Using Polling, What Is Polling?, Before You Use Polling Receiving

Page 62

Chapter 6

Using Polling

What Is Polling?

Polling means one fax machine calls another fax machine and requests that the other fax machine send a document that it is holding. Unlike normal sending and receiving, in polling, the receiver always calls

the sender. This is called polling to receive a document. The sender sends the document in response to a polling request by a telephone call from the receiver.

• Your machine can be set up to function in both roles. Your machine can poll to receive

NOTE a document, or it can be polled to send a document that it is holding.

• Before attempting to poll a fax machine, make sure that the other fax machine supports polling.

Before You Use Polling Receiving

Before you try to set up polling, note the following points:

■In one operation you can poll several machines. You can dial up to 140 telephone numbers, and poll those machines to receive documents that they are holding.

■If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the Polling ID of their fax machine to 255 (1111 1111 binary number). For details on the Polling ID, see the other party’s fax machine manual. In all other cases the Polling ID is not a concern.

6

Using Polling

6-1

Image 62

Contents FacsimileFacsimile GuideGuide Trademarks Using Your DocumentationCopyright Set-up Guide Quick Reference Guide User’s GuideModel Name H12257 FAX-L400Contents Receiving Faxes Appendix Specifications Type Conventions Used in This Guide → User’s GuideOperation Panel IntroductionCustomer Support One-touch Panel Closed Hook KeyAlarm indicator Fax Resolution KeyUse/Memory indicator Stop/Reset KeyOne-touch Panel Opened Receive Mode KeyDelayed Transmission Key Memory Reference KeyStandby Display Methods of Registering Information in the Machine Guidelines for Entering Letters, Symbols, and NumbersRegistering Information Entering Letters Continue entering other letters using the numeric keysEntering Symbols Correcting a Mistake Press T to switch to number mode Press the numeric keyContinue entering other numbers using the numeric keys What is Sender Information? Registering Sender InformationEntering the Date and Time Use 4 -or e + to select 7.TIMER SettingsPress Stop/Reset to return to standby display Press Additional FunctionsUse 4 -or e + to select 4.FAX Settings → press OK four times Registering Your Fax/Telephone Number and NameUse 4 -or e + to select 8.PRINT Lists → press OK twice Setting the Telephone Line Type Use 4 -or e + to select 2.TEL Line Type → press OKUse 4 -or e + to select 6.R-KEY Setting → press OK Dialling Through a SwitchboardUse 4 -or e + to select 4.FAX Settings → press OK twice Use 4 -or e + to select PBX → press OKIf you selected Prefix in step If you selected Hooking in stepPress OK Press Redial/Pause to enter a pause → press OKSpeed Dialling Methods What is Speed Dialling?Speed Dialling One-touch Speed Dialling Registering Numbers for One-touch Speed DiallingChanging/Deleting a One-touch Speed Dialling Entry To change a one-touch speed dialling entryUse 4 -or e + to select 5.ADD. Registration → press OK Coded Speed DiallingRegistering Numbers for Coded Speed Dialling Use 4 -or e + to select 2.CODED SPD Dial → press OKPress OK Press Stop/Reset to return to standby display Changing/Deleting a Coded Speed Dialling EntryTo change a coded speed dialling entry Use 4 -or e + to select 3.GROUP Dial → press OK Group DiallingCreating Groups To register a group under a one-touch speed dialling keyTo enter a destination registered for coded speed dialling Use 4 -or e + to select 8.PRINT Lists → press OK Speed Dialling ListsPrinting Speed Dialling Lists Use 4 -or e + to select 2.SPEED Dial List → press OKOne-touch List Coded Dial ListPress 4 -for YES Cancelling the Printout ListUse 4 -or e + to select 3.CANCEL Report → press OK Group Dial ListPage Sending Faxes Adjusting the Quality of Your FaxesSetting the Scanning Resolution Preparing to Send a FaxPress FAX → Fax Resolution to select the resolution When the Fax Number is Registered in the Machine Setting the Scanning DensityWhen the Fax Number is Not Registered in the Machine Dialling MethodsRegular Dialling One-touch Speed Dialling Coded Speed Dialling Group DiallingPress 4 -or e + to display the other names Directory DiallingPress Directory Sending Methods Press FAX to set to Fax modeUsing the ADF Memory SendingPress Function → Book Sending Using the Platen GlassPress Start to begin scanning for sending Press 4 -or e + to select the document sizePress Start to begin scanning Press Stop/Reset → OK Cancelling SendingCancelling Memory Sending Press Stop/ResetCancelling Automatic Redialling Redialling When the Line is BusyCancelling Manual Redialling Manual RediallingOne-touch speed dialling Sequential BroadcastingSending a Document to More Than One Destination Coded speed diallingPress Start Regular diallingRedialling Delayed Sending Press Function → Delayed TransmissionPress System Monitor Confirming Transmission Status and Sending ReservationConfirming Transmission Status Confirming Sending Result and Reservation Press 4 -or e +, to select 2.TX/RX Result → press OKPress Function Press Memory Reference → OK Documents Stored in MemoryPrinting a List of Documents in Memory Use 4 -or e + to select 3.RESEND Document → press OK Resending a Document in MemoryPress Function → Memory Reference Enter the fax numberPrinting a Document in Memory Use 4 -or e + to select 3.PRINT Document → press OKPress 4 -to delete the document Deleting a Document from MemoryUse 4 -or e + to select 4.DELETE Document → press OK Page Receiving Faxes Different Ways to Receive a FaxSetting the Receive Mode Press Receive Mode until the mode you want appearsSetting the Options for FaxTel Mode What Happens When FaxTel Mode is SelectedUse 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twice Use 4 -or e + to select 4.FAX Settings → press OKUse 4 -or e + to select 4.RX Settings → press OK Use 4 -or e + to select Receive or Disconnect → press OKIf you hear a slow beep tone or silence Receiving Faxes ManuallyIf you hear a person’s voice Press 4 -to cancel receiving Receiving Faxes in Memory When a Problem OccursCancelling Receiving Receiving Faxes While Performing Other TasksBefore You Use Polling Receiving Using PollingWhat Is Polling? Dial the other party’s number Polling Other Fax Machines to Receive a DocumentUse 4 -or e + to select 2.POLLING RX → press OK Before You Can Be Polled to Send Setting Up Polling SendingSetting Up a Polling Box Use 4 -or e + to select 3.ERASE After TX → press OK Use 4 -or e + to select 2.PASSWORD → press OKPress Stop/Reset to return to the Standby display Press Function → Polling Scanning a Document into the Memory for Polling SendingPlace your documents on the machine Changing the Polling Box Settings Use 4 -or e + to select 2.CHANGE Data → press OKDeleting a Polling Box Use 4 -or e + to select 3.DELETE File → press OKPage Special Dialling Special FeaturesUse the numeric keys to dial the international access code Dialling an Overseas Number With PausesPause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Press Function → D.T. for dial tone detection Dialling Through a SwitchboardConfirming a Dial Tone Continue with the operation you are performingEnabling Restriction of Your Machine Use 4 -or e + to select 7.SYSTEM Settings → press OKRestricting Use of Your Machine Use 4 -or e + to select 2.LOCK Phone → press OKCancelling Restriction of Your Machine Reports and Lists Summary of Reports and ListsPress Function → Report Use 4 -or e + to select 1.ACTIVITY Report → press OKTX Transmission Report Slerexe Company LimitedRX Reception Report Multi TX/RX Transaction ReportTroubleshooting LCD MessagesYou can not send a fax Faxing ProblemsSending Problems Faxes sent from the machine are spotted or dirty Can not send using Error Correction Mode ECMErrors occur frequently while sending Can not receive a document manually Receiving ProblemsCan not receive a fax automatically Print quality is poor Can not receive a fax using Error Correction Mode ECMErrors occur frequently while receiving Faxes do not printYou can not dial Telephone ProblemsIf a Power Cut Occurs Telephone disconnects while you are talkingIf You Can not Solve the Problem Page Understanding the Additional Functions Setting the Additional FunctionsAccessing the Additional Functions Use 4 -or e + to select the submenu you want to changeMenu Descriptions 10-210-3 FAX Settings 10-410-5 10-6 10-7 10-8 Delete FileSelects the country where you are using your machine 10-9ADD. Registration 10-10Print Lists 10-1110-12 Telephone SpecificationsFacsimile Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A