Canon FAX-L400 manual Type Conventions Used in This Guide, → User’s Guide

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Type Conventions Used in This Guide

Please read the following list of symbols, terms, and abbreviations used in this guide.

WARNING

CAUTION

IMPORTANT

•Indicates a warning concerning operations that may lead to death or injury to persons if not performed correctly. In order to use the machine safely, always pay attention to these warnings.

•Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly. In order to use the machine safely, always pay attention to these cautions.

•Indicates an operational warning or restriction. Be certain to read these items to operate the machine correctly, and to avoid damage to the machine.

•Indicates a note for operation or an additional explanation. Reading these is highly recommended.

NOTE
(→ p. n-nn)	A number preceded by an arrow and enclosed in parenthesis refers to a page number in
	this guide which contains more information on the topic of the previous sentence.
→ Set-up Guide	Refer to the Set-up Guide for details on the topic of the previous sentence.
→ User’s Guide	Refer to the User’s Guide for details on the topic of the previous sentence.

→Software Guide Refer to the Software Guide for details on the topic of the previous sentence.

machine	The word “machine” refers to the FAX-L400 model.
default	A setting that remains in effect unless you change it.
document or fax	The original sheet(s) of paper you send or receive with the machine.
menu	A list of settings from which you select an item to set up or change. A menu has a title
	which appears in the LCD.
transaction number	When you send or receive a document, your machine automatically assigns the document
	a unique transaction number. A transaction number is a four-digit number that will help
	you keep track of documents you send and receive.
TX/RX NO.	TX/RX NO. is the abbreviation used for “Transaction number”.
TX	Denotes “Sending”.
RX	Denotes “Receiving”.

In addition, this guide uses distinctive typefaces to identify keys and information in the LCD:

•The keys you press appear in this typeface: Stop/Reset.

•Information in the LCD appears in this typeface: FAX SETTINGS.

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Contents FacsimileFacsimile GuideGuide Set-up Guide Quick Reference Guide User’s Guide Using Your DocumentationCopyright TrademarksH12257 FAX-L400 Model Name Contents Receiving Faxes Appendix Specifications → User’s Guide Type Conventions Used in This GuideOne-touch Panel Closed Hook Key IntroductionCustomer Support Operation PanelStop/Reset Key Fax Resolution KeyUse/Memory indicator Alarm indicatorMemory Reference Key Receive Mode KeyDelayed Transmission Key One-touch Panel OpenedStandby Display Registering Information Guidelines for Entering Letters, Symbols, and NumbersMethods of Registering Information in the Machine Entering Symbols Continue entering other letters using the numeric keysEntering Letters Continue entering other numbers using the numeric keys Press T to switch to number mode Press the numeric keyCorrecting a Mistake Registering Sender Information What is Sender Information?Press Additional Functions Use 4 -or e + to select 7.TIMER SettingsPress Stop/Reset to return to standby display Entering the Date and TimeRegistering Your Fax/Telephone Number and Name Use 4 -or e + to select 4.FAX Settings → press OK four timesUse 4 -or e + to select 8.PRINT Lists → press OK twice Use 4 -or e + to select 2.TEL Line Type → press OK Setting the Telephone Line TypeUse 4 -or e + to select PBX → press OK Dialling Through a SwitchboardUse 4 -or e + to select 4.FAX Settings → press OK twice Use 4 -or e + to select 6.R-KEY Setting → press OKPress Redial/Pause to enter a pause → press OK If you selected Hooking in stepPress OK If you selected Prefix in stepSpeed Dialling What is Speed Dialling?Speed Dialling Methods Registering Numbers for One-touch Speed Dialling One-touch Speed DiallingTo change a one-touch speed dialling entry Changing/Deleting a One-touch Speed Dialling EntryUse 4 -or e + to select 2.CODED SPD Dial → press OK Coded Speed DiallingRegistering Numbers for Coded Speed Dialling Use 4 -or e + to select 5.ADD. Registration → press OKChanging/Deleting a Coded Speed Dialling Entry Press OK Press Stop/Reset to return to standby displayTo change a coded speed dialling entry To register a group under a one-touch speed dialling key Group DiallingCreating Groups Use 4 -or e + to select 3.GROUP Dial → press OKTo enter a destination registered for coded speed dialling Use 4 -or e + to select 2.SPEED Dial List → press OK Speed Dialling ListsPrinting Speed Dialling Lists Use 4 -or e + to select 8.PRINT Lists → press OKCoded Dial List One-touch ListGroup Dial List Cancelling the Printout ListUse 4 -or e + to select 3.CANCEL Report → press OK Press 4 -for YESPage Preparing to Send a Fax Adjusting the Quality of Your FaxesSetting the Scanning Resolution Sending FaxesPress FAX → Fax Resolution to select the resolution Dialling Methods Setting the Scanning DensityWhen the Fax Number is Not Registered in the Machine When the Fax Number is Registered in the MachineRegular Dialling One-touch Speed Dialling Group Dialling Coded Speed DiallingPress Directory Directory DiallingPress 4 -or e + to display the other names Memory Sending Press FAX to set to Fax modeUsing the ADF Sending MethodsPress 4 -or e + to select the document size Using the Platen GlassPress Start to begin scanning for sending Press Function → Book SendingPress Start to begin scanning Press Stop/Reset Cancelling SendingCancelling Memory Sending Press Stop/Reset → OKManual Redialling Redialling When the Line is BusyCancelling Manual Redialling Cancelling Automatic RediallingCoded speed dialling Sequential BroadcastingSending a Document to More Than One Destination One-touch speed diallingRedialling Regular diallingPress Start Press Function → Delayed Transmission Delayed SendingConfirming Transmission Status Confirming Transmission Status and Sending ReservationPress System Monitor Press 4 -or e +, to select 2.TX/RX Result → press OK Confirming Sending Result and ReservationPrinting a List of Documents in Memory Documents Stored in MemoryPress Function Press Memory Reference → OK Enter the fax number Resending a Document in MemoryPress Function → Memory Reference Use 4 -or e + to select 3.RESEND Document → press OKUse 4 -or e + to select 3.PRINT Document → press OK Printing a Document in MemoryUse 4 -or e + to select 4.DELETE Document → press OK Deleting a Document from MemoryPress 4 -to delete the document Page Different Ways to Receive a Fax Receiving FaxesPress Receive Mode until the mode you want appears Setting the Receive ModeWhat Happens When FaxTel Mode is Selected Setting the Options for FaxTel ModeUse 4 -or e + to select Receive or Disconnect → press OK Use 4 -or e + to select 4.FAX Settings → press OKUse 4 -or e + to select 4.RX Settings → press OK Use 4 -or e + to select 2.FAX/TEL OPT.SET → press OK twiceIf you hear a person’s voice Receiving Faxes ManuallyIf you hear a slow beep tone or silence Receiving Faxes While Performing Other Tasks Receiving Faxes in Memory When a Problem OccursCancelling Receiving Press 4 -to cancel receivingWhat Is Polling? Using PollingBefore You Use Polling Receiving Use 4 -or e + to select 2.POLLING RX → press OK Polling Other Fax Machines to Receive a DocumentDial the other party’s number Setting Up a Polling Box Setting Up Polling SendingBefore You Can Be Polled to Send Press Stop/Reset to return to the Standby display Use 4 -or e + to select 2.PASSWORD → press OKUse 4 -or e + to select 3.ERASE After TX → press OK Place your documents on the machine Scanning a Document into the Memory for Polling SendingPress Function → Polling Use 4 -or e + to select 2.CHANGE Data → press OK Changing the Polling Box SettingsUse 4 -or e + to select 3.DELETE File → press OK Deleting a Polling BoxPage Dialling an Overseas Number With Pauses Special FeaturesUse the numeric keys to dial the international access code Special DiallingPause at the end of a number P is fixed to 10 seconds Switching Temporarily to Tone Dialling Continue with the operation you are performing Dialling Through a SwitchboardConfirming a Dial Tone Press Function → D.T. for dial tone detectionUse 4 -or e + to select 2.LOCK Phone → press OK Use 4 -or e + to select 7.SYSTEM Settings → press OKRestricting Use of Your Machine Enabling Restriction of Your MachineCancelling Restriction of Your Machine Summary of Reports and Lists Reports and ListsUse 4 -or e + to select 1.ACTIVITY Report → press OK Press Function → ReportSlerexe Company Limited TX Transmission ReportMulti TX/RX Transaction Report RX Reception ReportLCD Messages TroubleshootingSending Problems Faxing ProblemsYou can not send a fax Errors occur frequently while sending Can not send using Error Correction Mode ECMFaxes sent from the machine are spotted or dirty Can not receive a fax automatically Receiving ProblemsCan not receive a document manually Faxes do not print Can not receive a fax using Error Correction Mode ECMErrors occur frequently while receiving Print quality is poorTelephone disconnects while you are talking Telephone ProblemsIf a Power Cut Occurs You can not dialIf You Can not Solve the Problem Page Use 4 -or e + to select the submenu you want to change Setting the Additional FunctionsAccessing the Additional Functions Understanding the Additional Functions10-2 Menu Descriptions10-3 10-4 FAX Settings10-5 10-6 10-7 Delete File 10-810-9 Selects the country where you are using your machine10-10 ADD. Registration10-11 Print Lists10-12 Facsimile SpecificationsTelephone Page Index Document Memory List Memory Clear Report Redial Standard Memo Memo Memo 33126U.S.A