Ricoh Facsimile Reference Basic Switching the Reception Mode, Auto Switch, Auto Reception

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Faxing

Reception

There are two ways you can set up your machine to handle incoming calls:

		•	Manual Reception (external tele-
			phone required)
	2		phone required)
	2	•	Auto Reception
		•	Auto Reception

Set a smaller number of rings for the telephone answering machine than for the fax ma- chine.

This function will not work with certain answering ma- chines.

Auto Switch

In this mode, the machine rings a number of times. You can answer the call while the machine is ring- ing. If you do not answer the call, the machine automatically chang- es to receive fax messages.

Manual Reception

When a telephone call comes in, the machine rings. If the call is a fax message, you must switch manual- ly to facsimile mode.

Auto Reception

When a telephone call comes in, the machine automatically re- ceives it as a fax message. Use this setting on a dedicated fax line.

Note

The external telephone is re- quired to use this machine as a telephone.

You can change the number of rings. See p.67 “RX Mode Auto Switch Time”, Facsimile Refer- ence <Advanced Features> .

When the other party send a fax message, the machine changes to receive the fax message auto- matically.

You can connect a telephone an- swering machine with Auto Se- lect.

Switching the Reception Mode

You can switch reception modes us- ing the Reception Settings menu (un- der Fax Features) . See p . 67 “Reception Settings”, Facsimile Refer- ence <Advanced Features> .

If you program a User Function key with Switch Reception Mode, you can switch reception mode quickly. See p.66 “General Settings/Adjust”, Fac- simile Reference <Advanced Features> . This function is set to the User Func- tion key {F2}as default.

A Press the {Switch RX Mode}key.

ABZ116S.eps

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Contents Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction ™ FCC Requirements CanadaManuals for This Machine ™ Manuals for DeskTopBinder V2 Lite ™ Manuals for ScanRouter V2 Lite™ Other manuals Table of Contents Canceling Internet Fax Transmission Initial Settings and AdjustmentsAdjusting the Volume When Toner Runs OutPage Remarque concernant les utilisateurs au Canada Important Safety Instructions Importantes Mesures DE SÉ- CuritéHow to Read This Manual SymbolsPreparation LimitationControl Panel ™ Features Programmed by Default Reading the display and using keys Reading the Display™ When Internet Fax Settings is on Standby displayMachine status or currently se- lected function Message Destination entry Selection keys Selectable items™ TX Mode Communication display™ Memory Transmission fax transmission ™ ReceptionUser code entry display Transmission Modes ™ Memory TransmissionFaxing Placing Originals 81/2Placing Originals in the ADF Placing a Single Original on the Exposure GlassOriginals unsuitable for the ADF Limit mark Document guideMemory Transmission Make sure the Memory Trans. in- dicator lightsMake the settings you require Place the original in the ADF, or on the exposure glassSpecify a destination Sending originals using the exposure glass Press the StartkeyCanceling a Memory Transmission While the Original Is Being ScannedPress the Clear Modeskey Press the Clear/StopkeyMake sure that the standby dis- play appears Press Stop TXPress Delete Immediate Transmission Make sure the Memory Trans. in- dicator is offPlace the original Select the scan settings you re- quire FAX616.tif Canceling an Immediate Transmission Before You Have Pressed StartKeyAfter You Have Pressed StartKey Press the Clear/Stop key, and then remove the originalScan Settings ResolutionOriginal Type ™ Text™ Photo Press the Original Type key for the type you requireWhen placing originals on the exposure glass Image Density ContrastWhen placing originals in the ADF Specifying a Destination Entering a Fax Number™ Fax number ™ E-mail addressPause TonePress the On Hook Dialkey Press ToneUsing the Destination List Entering an E-mail AddressPress Manual Specifying a destination using the Quick Dial key Specifying a group of destinations using the Quick Dial keyPress the OK key when confir- mation is complete Make sure the destination name appears on the displayPress the Check Destinationkey Searching for a Destination Search by Destination Name™ Search by Destination Name ™ Search by Fax NumberSelect the destination name to specify using Uor T Select the destination you want to specify using Tor USelecting from Destination List Select Display Destination List usSelect Search by Registration No. using Uor T Specifying a Registration NumberSearch by Fax Number Enter a fax number to search forPress to display . Note2 Search by Fax No. confirmationSearch by E-mail Address ˆ If Search by E-mail Address doesSearch by E-mail Address entry dis Select the e-mail address to speci- fy using Uor T Switching the Reception Mode ™ Auto SwitchReception ™ Manual ReceptionReceiving a Fax in Manual Reception Mode Faxing Using Internet Fax Functions Internet Fax FunctionsInternet Fax Precautions Functions Not Supported by E-mail TransmissionFunctions Not Supported by E-mail Reception Full Mode ™ Registering the Received Reception Confirmation Contents™ Returning a Return Receipt ™ Requesting a Reception ConfirmationUsing Internet Fax Functions Transmitting Internet Fax ™ Attach Subject™ Return Receipt When you set an e-mail option, press TX Mode Select Manual Input using U or T, and then press the OK keyKey Enter the subjectPress Uor Tto select On Press the OKkey After selecting the subject, press the OKkeyEnter the e-mail address Specify the next destinationAbout the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Receiving Internet Fax Auto E-mail ReceptionManual E-mail Reception Press the programmed User FuncMail is in the server Press ExitReceived Images SubjectDate Message is inserted in all e- mailsInitial Settings and Adjustments ™ Fax Header™ Own Name ™ Own Fax Number facsimile number of senderProgramming Press the User Tools/CounterkeyEditing Enter an Own Name, and then press the OKkeyPress the User Tools/Counter key Select Fax Header using U or T, and then press the OKkey DeletingDisplay returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using When Facsimile Key Is Lit in Red Problem SolutionsWhen Toner Runs Out Make sure that the machine is in facsimile modePress Exit, and then perform transmission operation Error Messages and Their Meanings Cancelled14-09 Out of paper display message Solving Problems This table lists some common problems and their solutionsExceeded max. E When Things Dont Go as Expected Want Operation ReferenceIndex Auto Reception Manual Reception Memo EN USA B168-8607