Ricoh Facsimile Reference Basic manual Confirming Reception, Limitation

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Using Internet Fax Functions

Confirming Reception

When Return Receipt is set under “E- mail Options”, the receiver sends back a return receipt message. Once the return receipt message has been received, "OK" appears in the Result column of Journal, allowing the origi- nator to verify that the transmission has been received.

3 Limitation

The Return Receipt feature is only available if the receiver supports MDN (Message Disposition Noti- fication).

Simultaneous Broadcast is not available in this function. Message is sent to a receiver at a time in the order of specified destinations.

Note

If your fax is not received normal- ly, “Error” appears in the Result column.

Information regarding the last 200 messages is recorded, but only the last 50 communications appear in Journal. If you do not receive a re- turn receipt message for one of the last 50 communications from the receiver's machine, you may not be able to confirm that the e-mail has been received by the Journal's Re- sult column.

If you specify mailing list address- es, do not set for Return Receipt. Otherwise, you will receive multi- ple return receipt messages from e- mail recipients, and the Result col- umn will be overwritten each time a new notice message is received. However, if you receive a return receipt message indicating an er- ror, “Error” appears in the Result column and will not be overwrit- ten, even if you subsequently re- ceive a return receipt message as "OK" following the error message.

Return receipt results are only shown in Journal. The Result col- umn in all other files, lists, and transmission reports show "- -".

Return receipt messages them- selves are not recorded in Journal.

The return receipt can be printed out. This can be set with User Pa- rameters. See p.76 “User Parame- ters”, Facsimile Reference <Advanced Features> (switch 21, bit 0).

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Contents Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction ™ FCC Requirements CanadaManuals for This Machine ™ Manuals for DeskTopBinder V2 Lite ™ Manuals for ScanRouter V2 Lite™ Other manuals Table of Contents Canceling Internet Fax Transmission Initial Settings and AdjustmentsAdjusting the Volume When Toner Runs OutPage Remarque concernant les utilisateurs au Canada Important Safety Instructions Importantes Mesures DE SÉ- CuritéHow to Read This Manual SymbolsPreparation LimitationControl Panel ™ Features Programmed by Default Reading the display and using keys Reading the Display™ When Internet Fax Settings is on Standby displayMachine status or currently se- lected function Message Destination entry Selection keys Selectable items™ TX Mode Communication display™ Memory Transmission fax transmission ™ ReceptionUser code entry display Transmission Modes ™ Memory TransmissionFaxing Placing Originals 81/2Placing Originals in the ADF Placing a Single Original on the Exposure GlassOriginals unsuitable for the ADF Limit mark Document guideMemory Transmission Make sure the Memory Trans. in- dicator lightsMake the settings you require Place the original in the ADF, or on the exposure glassSpecify a destination Sending originals using the exposure glass Press the StartkeyCanceling a Memory Transmission While the Original Is Being ScannedPress the Clear Modeskey Press the Clear/StopkeyMake sure that the standby dis- play appears Press Stop TXPress Delete Immediate Transmission Make sure the Memory Trans. in- dicator is offPlace the original Select the scan settings you re- quire FAX616.tif Canceling an Immediate Transmission Before You Have Pressed StartKeyAfter You Have Pressed StartKey Press the Clear/Stop key, and then remove the originalScan Settings ResolutionOriginal Type ™ Text™ Photo Press the Original Type key for the type you requireWhen placing originals on the exposure glass Image Density ContrastWhen placing originals in the ADF Specifying a Destination Entering a Fax Number™ Fax number ™ E-mail addressPause TonePress the On Hook Dialkey Press ToneUsing the Destination List Entering an E-mail AddressPress Manual Specifying a destination using the Quick Dial key Specifying a group of destinations using the Quick Dial keyPress the OK key when confir- mation is complete Make sure the destination name appears on the displayPress the Check Destinationkey Searching for a Destination Search by Destination Name™ Search by Destination Name ™ Search by Fax NumberSelect the destination name to specify using Uor T Select the destination you want to specify using Tor USelecting from Destination List Select Display Destination List usSelect Search by Registration No. using Uor T Specifying a Registration NumberSearch by Fax Number Enter a fax number to search forPress to display . Note2 Search by Fax No. confirmationSearch by E-mail Address ˆ If Search by E-mail Address doesSearch by E-mail Address entry dis Select the e-mail address to speci- fy using Uor T Switching the Reception Mode ™ Auto SwitchReception ™ Manual ReceptionReceiving a Fax in Manual Reception Mode Faxing Using Internet Fax Functions Internet Fax FunctionsInternet Fax Precautions Functions Not Supported by E-mail TransmissionFunctions Not Supported by E-mail Reception Full Mode ™ Registering the Received Reception Confirmation Contents™ Returning a Return Receipt ™ Requesting a Reception ConfirmationUsing Internet Fax Functions Transmitting Internet Fax ™ Attach Subject™ Return Receipt When you set an e-mail option, press TX Mode Select Manual Input using U or T, and then press the OK keyKey Enter the subjectPress Uor Tto select On Press the OKkey After selecting the subject, press the OKkeyEnter the e-mail address Specify the next destinationAbout the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Receiving Internet Fax Auto E-mail ReceptionManual E-mail Reception Press the programmed User FuncMail is in the server Press ExitReceived Images SubjectDate Message is inserted in all e- mailsInitial Settings and Adjustments ™ Fax Header™ Own Name ™ Own Fax Number facsimile number of senderProgramming Press the User Tools/CounterkeyEditing Enter an Own Name, and then press the OKkeyPress the User Tools/Counter key Select Fax Header using U or T, and then press the OKkey DeletingDisplay returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using When Facsimile Key Is Lit in Red Problem SolutionsWhen Toner Runs Out Make sure that the machine is in facsimile modePress Exit, and then perform transmission operation Error Messages and Their Meanings Cancelled14-09 Out of paper display message Solving Problems This table lists some common problems and their solutionsExceeded max. E When Things Dont Go as Expected Want Operation ReferenceIndex Auto Reception Manual Reception Memo EN USA B168-8607