Ricoh Facsimile Reference Basic manual Initial Settings and Adjustments, Fax Header, Own Name

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4. Programming

Initial Settings and Adjustments

You can send information to the other party when transmitting or receiving a fax message. This information is shown on the display of the other ma- chine and printed as a report. The fol- lowing information can be sent.

Important

You can confirm programmed set- tings from the User Parameter List. We recommend that you print and keep the User Parameter List when you program or change settings. See p.80 “Printing the User Param- eter List”, Facsimile Reference <Ad- vanced Features> .

Fax Header

The Fax Header is printed as the header of every fax you send. You should include your name in the Fax Header.

Important

In the USA, the Fax Header must contain the telephone number of the line your ma- chine is connected to. It will be printed on the header of every page you send. Required in the USA.

Note

You can program up to 32 char- acters in the Fax Header.

You can use characters, sym- bols, numbers, and spaces.

You can set whether or not to print a Fax Header using [Print Fax Header] under [TX Mode]. See p.8 “Fax Header Print”, Fac- simile Reference <Advanced Fea- tures> .

In the USA, law requires that your fax number be included in the Fax Header. Program the fax number and switch on Fax Header Print with User Parame- ters. See, p.76 “User Parame- ters”, Facsimile Reference <Advanced Features> .

Own Name

The Own Name is sent to the other party when you send or receive a fax using a G3 line. This name should include your name. The Own Name is shown on the dis- play of the other machine and printed in a report.

Limitation

Own Name works only when the other machine is of the same manufacturer, and has the Own Name function.

Note

You can use characters, sym- bols, numbers, and spaces.

You can program up to 20 char- acters as an Own Name.

Own Fax Number (facsimile number of sender)

The sender's Own Fax Number is sent to the other party when send- ing a fax using a G3 line. The re- ceived facsimile number is shown on the display of the other machine and printed in a report. This func- tion is available regardless of the manufacturer of the other party's machine.

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Contents Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction Canada ™ FCC RequirementsManuals for This Machine ™ Other manuals ™ Manuals for DeskTopBinder V2 Lite™ Manuals for ScanRouter V2 Lite Table of Contents Initial Settings and Adjustments Canceling Internet Fax TransmissionAdjusting the Volume When Toner Runs OutPage Remarque concernant les utilisateurs au Canada Importantes Mesures DE SÉ- Curité Important Safety InstructionsSymbols How to Read This ManualPreparation LimitationControl Panel ™ Features Programmed by Default Reading the Display Reading the display and using keysStandby display ™ When Internet Fax Settings is onMachine status or currently se- lected function Message Destination entry Selection keys Selectable itemsCommunication display ™ TX Mode™ Memory Transmission fax transmission ™ ReceptionUser code entry display ™ Memory Transmission Transmission ModesFaxing 81/2 Placing OriginalsPlacing a Single Original on the Exposure Glass Placing Originals in the ADFLimit mark Document guide Originals unsuitable for the ADFMake sure the Memory Trans. in- dicator lights Memory TransmissionSpecify a destination Make the settings you requirePlace the original in the ADF, or on the exposure glass Press the Startkey Sending originals using the exposure glassWhile the Original Is Being Scanned Canceling a Memory TransmissionPress the Clear Modeskey Press the Clear/StopkeyPress Delete Make sure that the standby dis- play appearsPress Stop TX Place the original Immediate TransmissionMake sure the Memory Trans. in- dicator is off Select the scan settings you re- quire FAX616.tif Before You Have Pressed StartKey Canceling an Immediate TransmissionAfter You Have Pressed StartKey Press the Clear/Stop key, and then remove the originalResolution Scan Settings™ Text Original Type™ Photo Press the Original Type key for the type you requireImage Density Contrast When placing originals on the exposure glassWhen placing originals in the ADF Entering a Fax Number Specifying a Destination™ Fax number ™ E-mail addressTone PausePress the On Hook Dialkey Press TonePress Manual Using the Destination ListEntering an E-mail Address Specifying a group of destinations using the Quick Dial key Specifying a destination using the Quick Dial keyPress the Check Destinationkey Press the OK key when confir- mation is completeMake sure the destination name appears on the display Search by Destination Name Searching for a Destination™ Search by Destination Name ™ Search by Fax NumberSelect the destination you want to specify using Tor U Select the destination name to specify using Uor TSelecting from Destination List Select Display Destination List usSpecifying a Registration Number Select Search by Registration No. using Uor TEnter a fax number to search for Search by Fax NumberPress to display . Note2 Search by Fax No. confirmationSearch by E-mail Address entry dis Search by E-mail Addressˆ If Search by E-mail Address does Select the e-mail address to speci- fy using Uor T ™ Auto Switch Switching the Reception ModeReception ™ Manual ReceptionReceiving a Fax in Manual Reception Mode Faxing Internet Fax Functions Using Internet Fax FunctionsFunctions Not Supported by E-mail Reception Internet Fax PrecautionsFunctions Not Supported by E-mail Transmission ™ Registering the Received Reception Confirmation Contents Full Mode™ Returning a Return Receipt ™ Requesting a Reception ConfirmationUsing Internet Fax Functions ™ Return Receipt Transmitting Internet Fax™ Attach Subject Select Manual Input using U or T, and then press the OK key When you set an e-mail option, press TX ModeKey Enter the subjectPress the OKkey After selecting the subject, press the OKkey Press Uor Tto select OnSpecify the next destination Enter the e-mail addressAbout the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Auto E-mail Reception Receiving Internet Fax Manual E-mail Reception Press the programmed User FuncPress Exit Mail is in the serverSubject Received ImagesDate Message is inserted in all e- mails™ Fax Header Initial Settings and Adjustments™ Own Name ™ Own Fax Number facsimile number of senderPress the User Tools/Counterkey ProgrammingPress the User Tools/Counter key EditingEnter an Own Name, and then press the OKkey Deleting Select Fax Header using U or T, and then press the OKkeyDisplay returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using Problem Solutions When Facsimile Key Is Lit in RedPress Exit, and then perform transmission operation When Toner Runs OutMake sure that the machine is in facsimile mode Cancelled Error Messages and Their Meanings14-09 Out of paper display message This table lists some common problems and their solutions Solving ProblemsExceeded max. E Want Operation Reference When Things Dont Go as ExpectedIndex Auto Reception Manual Reception Memo EN USA B168-8607