Ricoh Facsimile Reference Basic Transmitting Internet Fax, ™ Attach Subject, ™ Return Receipt

Page 55

Transmitting Internet Fax

Transmitting Internet Fax

Preparation

You need to make System Settings beforehand. See “Setting Up the Machine on a Network”, Network Guide.

This section describes how to scan a document into the memory and send it as e-mail. Specify the destination's e-mail address instead of fax number.

You can send Internet Fax documents only with Memory Transmission. If you specify Immediate Transmission in Internet Fax, the "Try again af-

ter switching to memory trans-

mission." message appears. When this happens, press [Exit], and then switch to Memory Transmission.

When sending documents, you can set e-mail options using [TX Mode].

You can set the following options:

™Attach Subject

Allows you to enter a subject for the document you want to send.

Note

ˆFor convenience, program fre- quently-used subject. "Urgent", and "High" are programmed as default. See "Settings You Can Change with User Tools - File Transfer", Network Guide.

ˆYou can enter up to 64 charac- ters in total.

ˆIf you send e-mail without set- ting a subject in "E-mail Op- tions" under "TX Mode", the subject is automatically insert- ed. For more details about how a subject is automatically insert- ed, see p.51 “About the E-mail Subject”.

ˆYou cannot send a subject only as e-mail without an original.

™Return Receipt

You can confirm sent documents were properly received using e- mail or Journal.

Important

ˆIf power outage lasts about an

hour, or the machine is disconnect-

ed from the power outlet for about 3 an hour, documents stored in the

fax machine's memory are deleted. If any document is deleted, the Power Failure Report is automati- cally printed out when the main power switch is turned on. Use this report to check which documents were deleted. Simply turning off the power by pressing the Opera- tion switch does not delete stored documents. See p.98 “Turning Off the Main Power/In Case of a Pow- er Failure”, Facsimile Reference <Advanced Features> .

ˆYou may not be able to send large files as e-mail, depending on e- mail environment conditions.

ˆThe level of security for Internet communications is low. Use of the telephone network is recommend- ed for confidential communica- tions.

Limitation

ˆWhen available memory is low, you may not be able to send the In- ternet Faxes.

Note

ˆBecause the machine sends docu- ments as e-mail messages with an attached TIFF-F image, viewer ap- plications are required in order to view documents when they are re- ceived on a computer.

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Contents Facsimile Reference Basic Features Operating Instructions Facsimile Reference Basic Features Introduction Canada ™ FCC RequirementsManuals for This Machine ™ Manuals for ScanRouter V2 Lite ™ Manuals for DeskTopBinder V2 Lite™ Other manuals Table of Contents When Toner Runs Out Canceling Internet Fax TransmissionInitial Settings and Adjustments Adjusting the VolumePage Remarque concernant les utilisateurs au Canada Importantes Mesures DE SÉ- Curité Important Safety InstructionsLimitation How to Read This ManualSymbols PreparationControl Panel ™ Features Programmed by Default Reading the Display Reading the display and using keysDestination entry Selection keys Selectable items ™ When Internet Fax Settings is onStandby display Machine status or currently se- lected function Message™ Reception ™ TX ModeCommunication display ™ Memory Transmission fax transmissionUser code entry display ™ Memory Transmission Transmission ModesFaxing 81/2 Placing OriginalsPlacing a Single Original on the Exposure Glass Placing Originals in the ADFLimit mark Document guide Originals unsuitable for the ADFMake sure the Memory Trans. in- dicator lights Memory TransmissionPlace the original in the ADF, or on the exposure glass Make the settings you requireSpecify a destination Press the Startkey Sending originals using the exposure glassPress the Clear/Stopkey Canceling a Memory TransmissionWhile the Original Is Being Scanned Press the Clear ModeskeyPress Stop TX Make sure that the standby dis- play appearsPress Delete Make sure the Memory Trans. in- dicator is off Immediate TransmissionPlace the original Select the scan settings you re- quire FAX616.tif Press the Clear/Stop key, and then remove the original Canceling an Immediate TransmissionBefore You Have Pressed StartKey After You Have Pressed StartKeyResolution Scan SettingsPress the Original Type key for the type you require Original Type™ Text ™ PhotoImage Density Contrast When placing originals on the exposure glassWhen placing originals in the ADF ™ E-mail address Specifying a DestinationEntering a Fax Number ™ Fax numberPress Tone PauseTone Press the On Hook DialkeyEntering an E-mail Address Using the Destination ListPress Manual Specifying a group of destinations using the Quick Dial key Specifying a destination using the Quick Dial keyMake sure the destination name appears on the display Press the OK key when confir- mation is completePress the Check Destinationkey ™ Search by Fax Number Searching for a DestinationSearch by Destination Name ™ Search by Destination NameSelect Display Destination List us Select the destination name to specify using Uor TSelect the destination you want to specify using Tor U Selecting from Destination ListSpecifying a Registration Number Select Search by Registration No. using Uor TSearch by Fax No. confirmation Search by Fax NumberEnter a fax number to search for Press to display . Note2ˆ If Search by E-mail Address does Search by E-mail AddressSearch by E-mail Address entry dis Select the e-mail address to speci- fy using Uor T ™ Manual Reception Switching the Reception Mode™ Auto Switch ReceptionReceiving a Fax in Manual Reception Mode Faxing Internet Fax Functions Using Internet Fax Functions Functions Not Supported by E-mail Transmission Internet Fax Precautions Functions Not Supported by E-mail Reception ™ Requesting a Reception Confirmation Full Mode™ Registering the Received Reception Confirmation Contents ™ Returning a Return ReceiptUsing Internet Fax Functions ™ Attach Subject Transmitting Internet Fax™ Return Receipt Enter the subject When you set an e-mail option, press TX ModeSelect Manual Input using U or T, and then press the OK key KeyPress the OKkey After selecting the subject, press the OKkey Press Uor Tto select OnSpecify the next destination Enter the e-mail addressAbout the E-mail Subject Confirming Reception Canceling Internet Fax Transmission Press the programmed User Func Receiving Internet FaxAuto E-mail Reception Manual E-mail ReceptionPress Exit Mail is in the serverMessage is inserted in all e- mails Received ImagesSubject Date™ Own Fax Number facsimile number of sender Initial Settings and Adjustments™ Fax Header ™ Own NamePress the User Tools/Counterkey ProgrammingEnter an Own Name, and then press the OKkey EditingPress the User Tools/Counter key Deleting Select Fax Header using U or T, and then press the OKkeyDisplay returns to that of step E Programming Fax Numbers and E-mail addresses Adjusting the Volume You can adjust the volume using Problem Solutions When Facsimile Key Is Lit in RedMake sure that the machine is in facsimile mode When Toner Runs OutPress Exit, and then perform transmission operation Cancelled Error Messages and Their Meanings14-09 Out of paper display message This table lists some common problems and their solutions Solving ProblemsExceeded max. E Want Operation Reference When Things Dont Go as ExpectedIndex Auto Reception Manual Reception Memo EN USA B168-8607
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