Siemens T25 operating instructions Answering Calls for Executive/s

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Answering Calls for Executive/s

When the secretary is free, calls for the executive/s will ring on her extension.

Answer call for executive/s

-display shows - SOURCE OF CALL FOR EXEC 1/2/3/4

-lift handset or press loudspeaker key

Transfer the call

-press Dial Exec key

-announce the call

-replace handset or press loudspeaker key

When the secretary isbusy, calls for her executive/s will flash onPickup Exec key/s and a ping ring will warn her of holding call.

Answer call for executive when busy

-ask your current caller to hold on

-press Pickup Exec key

You are now connected to your executive’s call and your original call is on hold.

Transfer the second call

-press Dial Exec key

-announce the call

-press 2nd Call Release key

1st caller is now on the line.

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Contents Hicom Hicom 300 Digital User Guide IndexOptional Features Index cont’dIntroduction Dial Executive / Dial Secretary Dial Executive or Secretary Press Dial Exec / Dial Sec keyAnswering Calls for Executive/s Intercom Intercom Call from ExecutiveRing Transfer Representative Secretary Representative Secretary cont’d Change Representative Secretary number Press Programme keyRep Secretary LED is on Call Forwarding Preset Program Preset Extension Number Press Programme keyPress Call Forward key twice Call Forwarding Preset cont’d Change Preset Extension Number Press Programme keyCall Forwarding Variable Activate Call Forwarding Press Programme keyPress Call Forward key once only Handset operation Dialling the SwitchboardInternal and External Dialling Handsfree operationCall Pick Up Activate Call Pick UpPress Call Pickup key Call Park Park a CallRetrieve a Parked Call Transfer to a Free Extension Call not Announced Call TransferTransfer to a Free Extension Announcing the Call Transfer to a Busy ExtensionReturn to Caller Transfer using the Dial keysCall Transfer cont’d Press Trsfer Return keyActivate Enquiry Call using the Dial keys Enquiry CallActivate Enquiry Call Call Queuing Alternating between Calls Press Call Pickup key Press Pickup Exec keyTransfer a Second Caller Answer 2nd CallerTransfer 2nd Caller Activate a 3 Way Conference using the Speed Dial keys Way ConferenceActivate a 3 Way Conference Press Call Back key Call BackActivate Call Back Busy Activate Call Back No answerCall Back Message Request Cancel Call Back Press Call Back keyCall Back cont’d Message Waiting LED is on Press Message Waiting keyExternal Line Reservation Activate External Line ReservationCall Forwarding Preset Call Forwarding Preset cont’d Call Forwarding Variable Activate Follow Me Cancel Follow Me At the remote extensionFollow Me Call Forward LED onElectronic Telephone Lock Lock your ExtensionUnlock your Extension Mobile Class of Service Activate Mobile Class of ServiceCancel Mobile Class of Service System Abbreviated Dialling Use the System Abbreviated DiallingIndividual Abbreviated Dialling Programme numbersDial numbers Direct Station Select DSS Speed DiallingSpeed Dial keys Dial Programme Speed Dial and DSS numbers Press Programme keySpeed Dialling cont’d Set T29 add-on DiallerPress Save Number key Stored Number RedialStore a Number Redial the Number Press Save Number keyActivate Do Not Disturb Cancel Do Not DisturbDo Not Disturb Do Not Disturb LED is onActivate Executive Override Executive OverrideCall Trace Activate Call TraceSet Timed Reminder e.g pm Cancel Timed ReminderTimed Reminder Display Timed RemindersNight Service Key Settings +Change Speech Volume