Sharp Z&650, ZQ-640, ZQ-630 operation manual Time Management, Calendar Application

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Chapter 3

Time Management

The Organizer’s Calendar, Schedule, To Do, Daily Calendar and Ann (Anniversary) applications let you structure and manage your time easily, whether scheduling appointments or giving reminders about important people and events. The explanations and examples in this chapter will give you the information you need to make all of the time management features of these applications work for you on a daily basis.

The Calendar Application

The Calendar represents the Organizer’s most central utility. It serves as a calendar that you can reference at any time for the correct date, and also as a time management utility, indicating important dates so that you can keep track of your time and appointments. The application performs as a highly sophisticated calendar that can display details of any month from January 1901 to December 2099. The Calendar also provides you with a convenient way of accessing, viewing and making new entries in the Ann and Schedule applications.

The Calendar provides you several Calendar views: Yearly Graph, 3-Month View, Monthly Graph, Weekly Calendar. You can also jump to Daily Calendar just by pressing [DAILY) key.

Yearly Graph:		The first half of the year (from January
		to June) and the second half (from July
		to December) are graphically
		displayed on one screen each.
3-Month	Calendar:	The specified month is centered, and
		the previous and the next months are
		shown on the left and the right,
		respectively.
Monthly	Graph:	Hours are shown as avertical axis, day
		of the week as a horizontal axis and
		the specified day is reversed.
Weekly Calendar:		The specified week is shown on the
		screen.

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Contents Sharr Page Introduction Contents Resetting the Organizer All reset operationBattery Replacement Replacing the operating batteries Specifications IndexCaring for the Organizer DustyDamage it Fingernails to press themGetting Started Part Names and Functions Installing the batteries For wireless communication with other ZQ-650 OrganizersHolds operating battery Getting the Organizer Up and RunningPress Enter when ready InitializingWelcome messaaes and instructions Setting up the Organizer after InitializationSetting the Owner’s Information Setting the Clock Setting the Start-up Display Advanced SetupSetting the World City Setting the Password and Locking theorganizer Auto power offTo start working with the Organizer Turning the Organizer on and offTurning the key beep on and off BacklightGetting to Know Your Organizer ApplicationsMenu operations Pop-up menusDisplay symbols KeyboardWhen built-in help is not available How to use built-in HelpGeneral Operation Opening an ApplicationIndex mode Selecting the Display ModesEdit mode Al ‘II111 Al YlOFFICE# FAX# Creating a New EntryFirst Name Pat Last Name Jones Fields Editing an Existing EntryEditing Techniques Symbols CursorTyping in text NumbersMoving around the display Pndl aInserting and overwriting text Deleting textScrolling the display Using index modeFinding Specific Entries in Your Organizer Using keywords Enter the name you are looking for. For example, typeBy date Deleting single entries Deleting entries using the application menuDeleting Entries Checking the Time and Date Checking the MemoryTools Menu -theOrganizer’s Basic Utilities Time Management Calendar ApplicationSelecting a date Daily CalendarSchedule Application Date CalculatingSelectinn a specific date Calendar application menu Deletes selected Schedule entriesPress lJ to display the pop-up list, then select Daily Making entries for recurring and extended eventsBi-weekly Repeats every other week Monthly by day Setting a Schedule alarm Set will sound even if the unit is turned offClearing a set alarm Split Screen ModeSelecting the Split Screen Mode Schedule application menuTo Do application Making new entriesAssigning priority to entries Enter the following information DescriptionDue Date Assigning due dates to entriesChecking off completed entries Updating the Category list To Do application menu+ For the details of Split Screen function, see p.36 You may wish to edit the names of existing categoriesAnn Anniversary Application Ann application menuCreating Your Own Database Tel ApplicationUser File Application Customizing this applicationChanging file name Configuring fieldsCustomizing the User File Application Modifying the Index display and the Index sort Order For example, in the User File application, you might decideUser File application menu Memo Memo ApplicationCreating documents Pl~re ySincerely Finding entriesTurning word wrap on and off Memo application menu Press CALClCONv to start the application Desk AccessoriesCalc Calculator Application To clear the error Example 4567890123 x 456 = Is displayed with E08295789608 x Ie ,082,957,896,080Cost New valueCalculation examples Factors so conversion can be performed right awayChanging the currency rate Enter to confirmPerforming a conversion Calc application menu To view the Clock, simply press Clock Clock ApplicationChanging the Local city Setting the time and date Checking the time in a citv Disabling all alarms Press Menu to open the Clock menu Select Enable DSTDaylight Saving Time DST Assigning DST to a cityClock application menu Press NEW Blank form opens in Edit mode Expense FunctionEntering expense record Press v or Next to move to the Amount fieldPress a or Prev to move to the Category field. Press Expense Report Summarizing expense records for a specific dateEntering and changing category and payment Type settings Amount for the specified period is calculated and displayedExpense application menu Features and Utilities for Added Power Copying or Moving Blocks of TextPress Enter to store the amended entry with the pasted text To cancel the operationCopying or Moving Entries Special Characters You can use the following keyboard shortcuts AccentLetter Non-English Character Keyboard shortcutUsing the Optional Peripherals Peripherals MenuTransferring Data Transferring between two Xl-650 OrganizersInitial set-up 1lUNIT to MIT7TRANSFER Exchanging data with other Organizers Initial set-up Turn off both OrganizersExchanging Information with a Personal Computer There are some other restrictions. See p.79Points to remember when using peripherals Select PC-LINKPersonalizing Your Organizer Start-Up DisplaySelectincl the start-w disrAav Press l-4 to select the desired backgroundTurninn on the Lock Setting the Owner’s InformationLocking the Organizer Accessing Secret entries Markinghnmarking entries as SecretChanging or deleting the password Automatic RelockingIf you forget your password Enter your password exactly as you registered it Press EnterChanging the Calendar Display Format Setting the weekly formatSetting up the date format Selecting the Large font view Appendices Resetting the OrganizerAll reset operation Battery Replacement Organizer uses the following type of batteryGeneral guidelines Replacing the operating batteriesPage Specifications Ambient temperature of 23C Operating temperature 0C to 40C 32F to 104F DimensionsTime system Other functions Hour or 24-hour 23C 73FIndex Checking Current time/date 28 Memory Time in a cityPage Page See also Finding By keyword 25 By date Page Sharr Tel/User File Applications Page Press Enter To Do Application Move to the start of the text you want to copy or cut Press r to move to the Amount field Expense applicationPress Expense Press NEW Calculator Changing the batteries