Sharp ZQ-640, ZQ-630, Z&650 operation manual Creating Your Own Database, Tel Application

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Chapter 4

Creating Your Own Database

This chapter describes using the Tel (Telephone) and User File applications. These two applications are actually identical in the waythatthey function, except that they have different default file and field names designed to handle different types of information. The flexibility of these applications allows you to manage a wide range of information, from simple address book to an extensive restaurant guide or even a ksting of your important business contacts.

The Tel Application

The Tel application stores the names, telephone numbers, and addresses of business clients, companies, personal friends and so on.

Updating the Category list

You may wish to edit the names of existing categories.

1.From theTELapplication’s Indexview, press [MENU]. •1’

2.Select CATEGORIES.

The CATEGORY window appears.

3.Make the desired change to the category list.

4.Press [ENTER] to store the edited entry.

The TEL Index view appears.

*When you edit a category name, any TEL entries that refer to that category are automatically updated to reflect the change.

-+ For the details of the Tel application, see p.17

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Contents Sharr Page Introduction Contents Battery Replacement Resetting the OrganizerAll reset operation Replacing the operating batteries Specifications IndexDamage it Caring for the OrganizerDusty Fingernails to press themGetting Started Part Names and Functions Holds operating battery Installing the batteriesFor wireless communication with other ZQ-650 Organizers Getting the Organizer Up and RunningPress Enter when ready InitializingSetting up the Organizer after Initialization Setting the Owner’s InformationWelcome messaaes and instructions Setting the Clock Advanced Setup Setting the World CitySetting the Start-up Display To start working with the Organizer Setting the Password and Locking theorganizerAuto power off Turning the Organizer on and offTurning the key beep on and off BacklightMenu operations Getting to Know Your OrganizerApplications Pop-up menusDisplay symbols KeyboardWhen built-in help is not available How to use built-in HelpGeneral Operation Opening an ApplicationIndex mode Selecting the Display Modes111 Edit modeAl ‘II Al YlCreating a New Entry First Name Pat Last Name JonesOFFICE# FAX# Editing an Existing Entry Editing TechniquesFields Typing in text SymbolsCursor NumbersInserting and overwriting text Moving around the displayPndl a Deleting textUsing index mode Finding Specific Entries in Your OrganizerScrolling the display Using keywords Enter the name you are looking for. For example, typeBy date Deleting entries using the application menu Deleting EntriesDeleting single entries Checking the Time and Date Checking the MemoryTools Menu -theOrganizer’s Basic Utilities Time Management Calendar ApplicationSelecting a date Daily CalendarSelectinn a specific date Schedule ApplicationDate Calculating Calendar application menu Deletes selected Schedule entriesMaking entries for recurring and extended events Bi-weekly Repeats every other week Monthly by dayPress lJ to display the pop-up list, then select Daily Setting a Schedule alarm Set will sound even if the unit is turned offSelecting the Split Screen Mode Clearing a set alarmSplit Screen Mode Schedule application menuAssigning priority to entries To Do applicationMaking new entries Enter the following information DescriptionAssigning due dates to entries Checking off completed entriesDue Date + For the details of Split Screen function, see p.36 Updating the Category listTo Do application menu You may wish to edit the names of existing categoriesAnn Anniversary Application Ann application menuCreating Your Own Database Tel ApplicationUser File Application Customizing this applicationConfiguring fields Customizing the User File ApplicationChanging file name Modifying the Index display and the Index sort Order For example, in the User File application, you might decideUser File application menu Creating documents MemoMemo Application Pl~re yFinding entries Turning word wrap on and offSincerely Memo application menu Desk Accessories Calc Calculator ApplicationPress CALClCONv to start the application 08295789608 x To clear the errorExample 4567890123 x 456 = Is displayed with E Ie ,082,957,896,080Cost New valueChanging the currency rate Calculation examplesFactors so conversion can be performed right away Enter to confirmPerforming a conversion Calc application menu Clock Application Changing the Local cityTo view the Clock, simply press Clock Setting the time and date Checking the time in a citv Daylight Saving Time DST Disabling all alarmsPress Menu to open the Clock menu Select Enable DST Assigning DST to a cityClock application menu Entering expense record Press NEW Blank form opens in Edit modeExpense Function Press v or Next to move to the Amount fieldPress a or Prev to move to the Category field. Press Expense Report Summarizing expense records for a specific dateEntering and changing category and payment Type settings Amount for the specified period is calculated and displayedExpense application menu Features and Utilities for Added Power Copying or Moving Blocks of TextTo cancel the operation Copying or Moving EntriesPress Enter to store the amended entry with the pasted text Letter Special CharactersYou can use the following keyboard shortcuts Accent Non-English Character Keyboard shortcutUsing the Optional Peripherals Peripherals MenuTransferring Data Transferring between two Xl-650 OrganizersInitial set-up 1lUNIT to MIT7TRANSFER Exchanging data with other Organizers Initial set-up Turn off both OrganizersExchanging Information with a Personal Computer There are some other restrictions. See p.79Points to remember when using peripherals Select PC-LINKSelectincl the start-w disrAav Personalizing Your OrganizerStart-Up Display Press l-4 to select the desired backgroundSetting the Owner’s Information Locking the OrganizerTurninn on the Lock Accessing Secret entries Markinghnmarking entries as SecretChanging or deleting the password Automatic RelockingIf you forget your password Enter your password exactly as you registered it Press EnterSetting the weekly format Setting up the date formatChanging the Calendar Display Format Selecting the Large font view Resetting the Organizer All reset operationAppendices General guidelines Battery ReplacementOrganizer uses the following type of battery Replacing the operating batteriesPage Specifications Time system Other functions Hour or 24-hour Ambient temperature of 23COperating temperature 0C to 40C 32F to 104F Dimensions 23C 73FIndex Checking Current time/date 28 Memory Time in a cityPage Page See also Finding By keyword 25 By date Page Sharr Tel/User File Applications Page Press Enter To Do Application Move to the start of the text you want to copy or cut Expense application Press Expense Press NEWPress r to move to the Amount field Calculator Changing the batteries