Aastra Telecom 1600IP manual Customise the phone to meet your needs, Needs

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Office 1600IP	Customise the phone to meet your
	needs

Customise the phone to meet your needs

You can adjust the behaviour of Office 1600/1600IP to meet your requirements so that making calls is combined with the other activities on your PC in the most effec- tive way.

Some settings are used to adjust Office 1600/1600IP to the hardware components you use.

The information provided here explains how you can make the settings, and what effect they have.

Most of the settings are distributed among 3 tabs in the Settings menu.

Note: Please do not make any changes to the Advanced tab. These settings are for fine tuning and are reserved for the system administrator.

The settings for the workgroups can only be accessed by the group administrator, and can be found in the Workgroup / Manage workgroups... menu (see "Manage workgroups", Page 77).

Topics overview

Make general settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 14 Make media settings (Office 1600IP only). . . . . . . . . . . . . . . . . . . . . . . . . Page 16 Make advanced media settings (Office 1600IP only) . . . . . . . . . . . . . . . . Page 17 Set tones and melodies (Office 1600IP only) . . . . . . . . . . . . . . . . . . . . . . Page 18 Setting up the voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 19

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Contents Ascotel IntelliGate Telecommunication Systems Make advanced media settings ContentPurpose Security informationFunctional scope Additional equipment AvailabilityExclusion of liability Topics overview Before you get startedFlexible use of Office 1600/1600IP Use Office 1600/1600IP on an individual workstationUse Office 1600/1600IP on multiple workstations Use of Office 1600/1600IP as a group toolUse Office 1600IP on a portable PC Starting Office 1600/1600IP Operating Office 1600/1600IPLearn about the graphical user interface Familiarizing yourself with the media device Office 1600IP Learn about the Media device OfficeLearn about Operation keys/Foxkeys Key combination Learn about key combinationsSituation ActionAction Last-number redial selection list is opened Customise the phone to meet your Customise the phone to meet your needsNeeds Change PIN Make general settingsDetermine view behaviour Open on startupEnter address of Internet phone book Change user languageEnter own email address Set volume Make media settings Office 1600IP onlySelect voice reproduction Select ring devicesMake media stack settings Make advanced media settings Office 1600IP onlyDeactivate Automatic Configuration Select bandwidth areaSet tones and melodies Office 1600IP only Activate / deactivate greeting Setting up the voice mailboxPlaying back a personal greeting Record personal greetingTelephony made simple You are receiving a call Suppress ringing signal discrete ringing Office 1600IP onlyEnd a call Adjust volume of voice reproduction Office 1600IP onlySave the callers name and call number Dial with the call number You want to place a callYour Office 1600/1600IP is idle See Maintain contacts, Dial from the phone book contactsDial from an external phone book See Make general settings,Dial from the journal Dial with a number keyJournal pushbutton Respond to unanswered callsUnanswered calls and messages Office 1600IP Telephony made simple You want to place a call During the call Set the call volume Office 1600IP onlyMicrophone on/off Office 1600IP only Open listening mode Office 1600IP only Understand journal entries Learn about the journalMeaning Double click entry Save a journal entry as private contact Sort journal entriesDelete journal entries manually Retain journal entriesUse the phone like a professional Request a callback Use convenience functionsAnswer callback request Reply or reject call waiting Send a call waiting signal to a subscriberEnquiry calls during a call Use functions during a callBroker between the enquiring party and the call party Transfer a call party without prior notification Transfer a call party with prior notificationMake a conference call Forward call call forwarding Manage absenceTake back call forwarding Provide information for initiator of call forwardingEnter your call log and click Send a message in the toolbar Deflect a call during the calling phase Activate/deactivate Dtmf mode tone selectionReject a call during the calling phase Cope with special situationsDefine and assign number keys Use number keysDelete number key Define and assign team keys Use team keysDelete team key Symbol StatusUnderstand team key status Pick up call for team partner Call team partnerDefine and assign function keys Use function keysFunction Understand functionsProperty Mcid Delete function key Use function keyAppointment reminder call Use function codesForward calls CFU Use the phone like a professionalFunction # procedure Function # procedure User group UG Use text messages Use text messages Send text messagesSend text messages to subscribers Send text messages as email Receive text messages Receive text messagesReply to text messages Forward text messagesRead unread text messages Maintain contacts Maintain contacts Create a new contactCreate a new contact Enter personal detailsEnter phone numbers, email, and URL Enter the addressClick Address Save a private contact Edit a contact Edit a contactDelete a private contact External phone book Call within the group Call within the group Member in a workgroupLog into a workgroup Understand call distribution Open the group overview busy lamp keyAnswer calls Activate / deactivate break Finish wrap up timeLog out of workgroup Dial from a workgroupCreate new ticket Enter phone callsClick New work ticket Add call log to existing work ticket Create workgroup Manage workgroupsSetting Workgroup settingsMonitor status and log members in/out ExplanationDelete work ticket Index Office 1600IP