Aastra Telecom manual Operating Office 1600/1600IP, Starting Office 1600/1600IP

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Office 1600IP

Before you get started

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Twin and Twin Comfort are also available if you use Office 1600/1600IP as group tool.

Alternative destination if your Office 1600/1600IP is not started

If your Office 1600/1600IP is not started, the calls are forwarded to preconfigured destinations. You can of course forward the calls yourself to the alternative destina- tion you want before exiting the program.

Operating Office 1600/1600IP

Starting Office 1600/1600IP

Your Office 1600/1600IP is installed as standard so that it is opened automatically when the PC starts up. You can also use the program icon on your desktop to start Office 1600/1600IP manually.

Each time you start Office 1600/1600IP, the system checks whether the latest soft- ware version of the program is being used. If the system does not find the latest ver- sion, the program is updated automatically.

The first time you start the application, you are asked to enter your user name and PIN. Under User name, enter the internal call number of your Office 1600/1600IP. Next change the preset PIN (0000) with a PIN of your choice. Click Remember PIN if you do not want to see the message next time you start the application.

Note: Remember that a stored PIN can be retrieved for malicious purposes and that your phone can then be used without your consent.

Click OK. Your Office 1600/1600IP is started.

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Contents Ascotel IntelliGate Telecommunication Systems Make advanced media settings ContentPurpose Security informationFunctional scope Additional equipment AvailabilityExclusion of liability Use Office 1600/1600IP on an individual workstation Before you get startedTopics overview Flexible use of Office 1600/1600IPUse Office 1600/1600IP on multiple workstations Use of Office 1600/1600IP as a group toolUse Office 1600IP on a portable PC Starting Office 1600/1600IP Operating Office 1600/1600IPLearn about the graphical user interface Familiarizing yourself with the media device Office 1600IP Learn about the Media device OfficeLearn about Operation keys/Foxkeys Action Learn about key combinationsKey combination SituationAction Last-number redial selection list is opened Customise the phone to meet your Customise the phone to meet your needsNeeds Open on startup Make general settingsChange PIN Determine view behaviourEnter address of Internet phone book Change user languageEnter own email address Select ring devices Make media settings Office 1600IP onlySet volume Select voice reproductionSelect bandwidth area Make advanced media settings Office 1600IP onlyMake media stack settings Deactivate Automatic ConfigurationSet tones and melodies Office 1600IP only Record personal greeting Setting up the voice mailboxActivate / deactivate greeting Playing back a personal greetingTelephony made simple You are receiving a call Suppress ringing signal discrete ringing Office 1600IP onlyEnd a call Adjust volume of voice reproduction Office 1600IP onlySave the callers name and call number Dial with the call number You want to place a callYour Office 1600/1600IP is idle See Maintain contacts, Dial from the phone book contactsDial from an external phone book See Make general settings,Dial from the journal Dial with a number keyJournal pushbutton Respond to unanswered callsUnanswered calls and messages Office 1600IP Telephony made simple You want to place a call During the call Set the call volume Office 1600IP onlyMicrophone on/off Office 1600IP only Open listening mode Office 1600IP only Understand journal entries Learn about the journalMeaning Double click entry Save a journal entry as private contact Sort journal entriesDelete journal entries manually Retain journal entriesUse the phone like a professional Request a callback Use convenience functionsAnswer callback request Reply or reject call waiting Send a call waiting signal to a subscriberEnquiry calls during a call Use functions during a callBroker between the enquiring party and the call party Transfer a call party without prior notification Transfer a call party with prior notificationMake a conference call Provide information for initiator of call forwarding Manage absenceForward call call forwarding Take back call forwardingEnter your call log and click Send a message in the toolbar Cope with special situations Activate/deactivate Dtmf mode tone selectionDeflect a call during the calling phase Reject a call during the calling phaseDefine and assign number keys Use number keysDelete number key Define and assign team keys Use team keysDelete team key Symbol StatusUnderstand team key status Pick up call for team partner Call team partnerDefine and assign function keys Use function keysFunction Understand functionsProperty Mcid Delete function key Use function keyAppointment reminder call Use function codesForward calls CFU Use the phone like a professionalFunction # procedure Function # procedure User group UG Use text messages Use text messages Send text messagesSend text messages to subscribers Send text messages as email Forward text messages Receive text messagesReceive text messages Reply to text messagesRead unread text messages Maintain contacts Enter personal details Create a new contactMaintain contacts Create a new contactEnter phone numbers, email, and URL Enter the addressClick Address Save a private contact Edit a contact Edit a contactDelete a private contact External phone book Call within the group Call within the group Member in a workgroupLog into a workgroup Understand call distribution Open the group overview busy lamp keyAnswer calls Activate / deactivate break Finish wrap up timeLog out of workgroup Dial from a workgroupCreate new ticket Enter phone callsClick New work ticket Add call log to existing work ticket Create workgroup Manage workgroupsExplanation Workgroup settingsSetting Monitor status and log members in/outDelete work ticket Index Office 1600IP