Aastra Telecom 1600IP manual Use team keys, Define and assign team keys

Page 47

Office 1600IP	Use the phone like a professional
	Use team keys
	Page 47

Use team keys

You and your team partners want to be constantly available as a team. You want to be able to call each other simply by pressing a key.

You can define a team key for each team partner and assign this key to a group.

Note: Office 1600: The team keys are independent of the team keys on the coupled Office terminal.

Define and assign team keys

You have opened the main view.

Click Group in the toolbar. The group view is opened.

Open a group for team A:

1.In the menu, select Groups/New group. The name dialog is ope- ned.

2.Enter the name (for example ”Team A”) and click OK. A new group tab with the name "Team A" is added.

Note: You can also create the new team keys in an existing group tab (but not in a workgroup tab).

Note: You can also store different key types, such as team keys and function keys, in the same group tab.

Image 47

Contents Ascotel IntelliGate Telecommunication Systems Make advanced media settings ContentFunctional scope Security informationPurpose Exclusion of liability AvailabilityAdditional equipment Use Office 1600/1600IP on an individual workstation Before you get startedTopics overview Flexible use of Office 1600/1600IPUse Office 1600IP on a portable PC Use of Office 1600/1600IP as a group toolUse Office 1600/1600IP on multiple workstations Starting Office 1600/1600IP Operating Office 1600/1600IPLearn about the graphical user interface Familiarizing yourself with the media device Office 1600IP Learn about the Media device OfficeLearn about Operation keys/Foxkeys Action Learn about key combinationsKey combination SituationAction Last-number redial selection list is opened Needs Customise the phone to meet your needsCustomise the phone to meet your Open on startup Make general settingsChange PIN Determine view behaviourEnter own email address Change user languageEnter address of Internet phone book Select ring devices Make media settings Office 1600IP onlySet volume Select voice reproductionSelect bandwidth area Make advanced media settings Office 1600IP onlyMake media stack settings Deactivate Automatic ConfigurationSet tones and melodies Office 1600IP only Record personal greeting Setting up the voice mailboxActivate / deactivate greeting Playing back a personal greetingTelephony made simple You are receiving a call Suppress ringing signal discrete ringing Office 1600IP onlyEnd a call Adjust volume of voice reproduction Office 1600IP onlySave the callers name and call number Dial with the call number You want to place a callYour Office 1600/1600IP is idle See Maintain contacts, Dial from the phone book contactsDial from an external phone book See Make general settings,Dial from the journal Dial with a number keyUnanswered calls and messages Respond to unanswered callsJournal pushbutton Office 1600IP Telephony made simple You want to place a call Microphone on/off Office 1600IP only Set the call volume Office 1600IP onlyDuring the call Open listening mode Office 1600IP only Meaning Double click entry Learn about the journalUnderstand journal entries Save a journal entry as private contact Sort journal entriesDelete journal entries manually Retain journal entriesUse the phone like a professional Answer callback request Use convenience functionsRequest a callback Reply or reject call waiting Send a call waiting signal to a subscriberBroker between the enquiring party and the call party Use functions during a callEnquiry calls during a call Transfer a call party without prior notification Transfer a call party with prior notificationMake a conference call Provide information for initiator of call forwarding Manage absenceForward call call forwarding Take back call forwardingEnter your call log and click Send a message in the toolbar Cope with special situations Activate/deactivate Dtmf mode tone selectionDeflect a call during the calling phase Reject a call during the calling phaseDefine and assign number keys Use number keysDelete number key Define and assign team keys Use team keysUnderstand team key status Symbol StatusDelete team key Pick up call for team partner Call team partnerDefine and assign function keys Use function keysProperty Understand functionsFunction Mcid Delete function key Use function keyAppointment reminder call Use function codesForward calls CFU Use the phone like a professionalFunction # procedure Function # procedure User group UG Use text messages Send text messages to subscribers Send text messagesUse text messages Send text messages as email Forward text messages Receive text messagesReceive text messages Reply to text messagesRead unread text messages Maintain contacts Enter personal details Create a new contactMaintain contacts Create a new contactClick Address Enter the addressEnter phone numbers, email, and URL Save a private contact Delete a private contact Edit a contactEdit a contact External phone book Call within the group Log into a workgroup Member in a workgroupCall within the group Understand call distribution Open the group overview busy lamp keyAnswer calls Activate / deactivate break Finish wrap up timeLog out of workgroup Dial from a workgroupClick New work ticket Enter phone callsCreate new ticket Add call log to existing work ticket Create workgroup Manage workgroupsExplanation Workgroup settingsSetting Monitor status and log members in/outDelete work ticket Index Office 1600IP