Polycom IP 5000, 1725-30965-001 To add a Contact Directory entry manually

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User Guide for the Polycom® SoundStation® IP 5000 Phone

To add a Contact Directory entry manually:

1.Press , and then select Features > Contact Directory.

2.From the Directory screen, press the Add soft key.

3.From the Add To Directory screen, enter the contact information:

Your phone may not display all the following fields. For more information, see your system administrator.

—(Optional.) Enter the First Name and Last Name of the contact. You can enter a maximum of 32 characters.

—(Required.) Enter the Contact phone number.

You can enter a maximum of 128 characters. The phone number must be unique, and must not already exist in the directory. If you save an entry with a non-unique phone number, the entry will not be saved.

—(Optional.) Update the Speed Dial Index number.

The speed dial index number is automatically assigned to the next available index value, up to a maximum value of 99. You can assign any unused speed dial index number from 1 to 99.

If you assign a speed dial index number that is already taken, the message “Speed dial index already exists” displays. If you enter an invalid speed dial index number (for example, 0 or 00), the message “Speed dial index is invalid” displays.

—(Optional.) Enter a Label for the contact. You can enter a maximum of 32 characters.

If you specify a label, the label will be the first item that displays for the contact in the Contact Directory and on the Speed Dial Info screen (before the contact’s first and last names, if specified). For example, in the following figure, Ann Brown has been assigned the label “Sales.”

—(Optional.) Set the Ring Type.

For information on setting the ring type, see Setting Unique Ring Tones for Contacts on page 29.

—(Optional.) Assign a Divert Contact.

The Divert Contact identifies the third party to which you want this contact’s calls sent. You can enter a maximum of 32 characters.

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Contents User Guide for Polycom SoundStation IP 5000 Phone Trademark Information Contents User Guide for the Polycom SoundStation IP 5000 Phone Registering the Phone Before You Use Your PhoneUsing the Keypad Display ScreenPhone Status Indicators Indicators Line Call IconIcon Line or Call State Description Navigating Menus and Calls If you want to Then do thisEntering Data and Enabling Items Tips for Using a Conference Phone Answering Calls Calling and AnsweringPlacing Calls Calling by Entering a Phone Number To view this call list Press this arrow key Press Ending Calls While Your Phone RingsRejecting Calls While Your Phone Rings Forwarding Calls While Your Phone Rings During CallsHolding and Resuming Calls Transferring Calls Hosting Conference Calls ActiveConference screen displaysHolding and Resuming Conferences Changing the Way Calls are Answered Forwarding CallsRejecting Calls from a Contact Temporarily Refusing All Calls Do Not Disturb Diverting Calls from a Contact to Another PartyWorking with Call Lists Viewing Call Lists Clearing Call List Entries Editing Call List EntriesSearching Contact Directory Working with Contact DirectoryUpdating Contact Directory To add a Contact Directory entry manually To add a Contact Directory entry from a call list You can delete an entry in the Contact Directory Working with Corporate Directory Searching Corporate DirectorySaving Corporate Directory Search Results Controlling What is HeardChanging the Ring Tone Changing the Speaker Volume Setting Unique Ring Tones for ContactsChanging the Ringer Volume Muting the Microphone Customizing the Phone DisplayChanging the Language Changing the Time and Date Display Changing the Time and Date Order Changing the Screen Contrast Changing the BacklightPress , and then select Settings Basic Backlight Intensity Troubleshooting Power and StartupSymptom Problem Corrective Action Status Network Ethernet. FromControls Functioning onAccess to Screens and Systems CallingDisplays Screen Contrast onSettings Basic Restart Phone AudioOverall Functioning Productivity SuiteTesting Phone Hardware Governing Law Service AgreementsLimitations of Liability Warranty Exclusive Polycom Limited Warranty and Limitation LiabilityExclusions Safety and Compliance Part 15 FCC Rules Installation InstructionsClass B Digital Device or Peripheral ModificationsSafety and Compliance Polycom SoundStation IP 5000 Menu Structure From previous End-User License Agreement for Polycom Software Support Services Limitation of Liability Miscellaneous

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