Related Documentation, Conventions Used | Avaya 555-233-781 guide

Related Documentation

Conventions Used

This guide uses the following textual, symbolic, and typographic conventions to help you interpret information.

Symbolic Conventions

Note:

This symbol precedes additional information about a topic.

Typographic Conventions

This guide uses the following typographic conventions:

Document	Underlined type indicates a section or sub-section in this
	document containing additional information about a topic.

“Document”	Italic type enclosed in quotes indicates a reference to an external
	document or a specific chapter/section of an external document.

Italics	Italic type indicates the result of an action you take or a system
	response in step by step procedures.
Conference	In step by step procedures, words shown in bold represent a
	single telephone button that should be pressed/selected.

Related Documentation

This guide and other related documentation is available online at the following URL:

http://www.avaya.com/support.

For a Quick Reference to 4620/4620SW/4621SW features and applications, see the

4620/4620SW/4621SW IP Telephone Quick Reference (Document Number 16-300003).

For information related to installing an IP telephone, see the 4600 Series IP Telephone Installation Guide (Document Number 555-233-128).

For information related to using the telephone stand or wall-mounting a 4620/4620SW/4621SW

IP Telephone, see the 4620/4620SW/4621SW/4622SW/4625SW IP Telephone Stand

Instructions (Document Number 16-300299).

Issue 4 November 2006 9

Image 9

Avaya 555-233-781 manual Related Documentation, Conventions Used, Symbolic Conventions, Typographic Conventions, Conference

Contents

4620/4620SW/4621SW IP Telephone User Guide Avaya Inc All Rights Reserved About This Guide Using the Speed Dial Application Using the Web Access Application Index About This Guide Issue DateOverview Intended Audience How to Use This Document What’s New in This DocumentDocument Organization Related Documentation Symbolic ConventionsConventions Used Typographic Conventions 10 4620/4620SW/4621SW IP Telephone User Guide Introduction Introducing Your 4620/4620SW/4621SW IP Telephone 4620/4620SW/4621SW IP Telephone 4620/4620SW/4621SW IP Telephone Name Description IndicatorLamp Buttons Pad Hold Red button used to place a call on hold Navigating Application Screens About the Feature Key Expansion Unit EU24/EU24BL Feature is on/active White 4620/4620SW/4621SW IP Telephone Applications Phone ApplicationSpeed Dial Application Web Access Application Optional Call Log Application4620/4620SW/4621SW Telephone Options Push Feature Automatic Backup/Retrieval FeatureAdditional 4620/4620SW/4621SW Functionality Using Your 4620/4620SW/4621SW IP Telephone Call AppearancesMaking Calls Manual Dialing Automatic DialingIf all lines are in use, automatic dialing will not work Redialing the last number called Redialing using a list of the last six numbers calledLast number dialed is automatically redialed Call Log entry is created for this call Number of the selected person dials automatically Press the Page Right or Page LeftSelected Call Log displays Associated Call Detail screen displays Calling a party from the Web Access application Call Handling Features Receiving CallsConference Mute HoldIcon on the current line changes to the Soft Hold icon Call is now active Changing from the Speaker to the handset or headset Speaker Turning the Speaker off during a call Transfer Retrieving a Voice Mail Message Logging Off the PhoneLogging Password entry Page Using the Speed Dial Application Entering Characters Using the DialpadEntering Data on Speed Dial Screens Editing During or After Entry Name Entry Example Adding a Speed Dial Button Prompt Select entry to edit displays Updating Speed Dial Button Label Information Prompt Select label to delete displays Deleting a Speed Dial Button LabelIf you want to Then About the Call Log Using the Call Log Application If you want to Then Viewing a Call Log Adding a Call Log Entry to a Speed Dial Button Deleting a Single Call Log Entry Deleting Call Log EntriesSelected entry’s Detail screen displays No deletion occurs and the Call Log’s Main screen displays Deleting All Entries from a Call Log Disabling the Call LogPrompt Press Delete again to confirm displays Entries are removed. The Call Log’s Main screen displaysPage Using the Web Access Application Web Access Authentication Navigating Web PagesPrevious application or options screen displays Home page displays Navigating the Home Page and Other Standard-Size Web Pages Any characters entered are removed Entering Text on Web Pages Entering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4620/4620SW/4621SW IP Telephone Options First of two Options Main screens displays Accessing the Options Main Menus This is the default setting Setting the Redial OptionApplication Options Phone/Exit Setting the Phone Screen on Calling? Option Setting the Phone Screen on Answer? Option Setting the Display Call Timers? Option Setting the Message Display RateDefault rate is Slow Setting the Call Appearance Width Setting Visual AlertingEnabling/Disabling the Call Log First Options Main screen displays Personal Ringing Options Status Screen Viewing Options Viewing Quality of Service QoS StatusViewing IP Address Status View Status Main Screen displays Changing the Display Contrast Viewing Interface StatusViewing Miscellaneous Status If administered, the Audio Status screen displays Viewing the Network Audio QualityLogging Off the 4620/4620SW/4621SW IP Telephone Backup/Restore Options Display prompts for entry of your passwordReinstating the Phone After a Log Off Settings Saved During a Backup Setting changes from Disabled to Enabled Setting the Automatic Backup Option Verifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File FTP Settings Main screen displays Select User Name Select Directory Path Feature Button Labeling Feature Button Relabeling screen displays. Proceed to Step Then Select Relabel feature buttonsSelect View default labels Select Restore default labels Feature Button Labeling screen re-displays Changing a Phone/PC Ethernet InterfaceSecond Options Main screen redisplays Selecting an Alternate Language Select either Yes softkey Headsets for 4600 Series IP Telephones Headsets and Handsets Handsets for 4600 Series IP Telephones Handset Connector Type Ordering Code Interpreting Ringer Tones Telephone Management Troubleshooting Feedback Handset Tones Meaning Ringing Incoming Tones Meaning Testing the Telephones Lights and Display Testing Your PhoneInterpreting Display Icons Icon Meaning Problem/Symptom Suggested Solution Basic Troubleshooting Chart Problem/Symptom Suggested Resolution Troubleshooting 4620/4620SW/4621SW Applications Speed Dial Application Review the previous section, Basic Troubleshooting Chart Resetting Your Phone Resetting and Power Cycling the IP Telephone Power Cycling the Phone Numerical Index 84 4620/4620SW/4621SW IP Telephone User Guide Password, setting Personal Ringing 86 4620/4620SW/4621SW IP Telephone User Guide