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Canon 3170 Series, 3175 Series - page 263

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10-14 Using Confidential Mailboxes Chapter 10

LASER CLASS 3170 Series.

CFYA/YAH/YAN 120v US V1.0

Contents

Main 120V HT1-2169-000-V.1.1 032001NF0.4 CANON INC. 2001 PRINTED IN JAPAN Page ii Trademarks Copyright Users in the U.S.A. PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT iv CONNECTION OF THE EQUIPMENT IN CASE OF EQUIPMENT MALFUNCTION RIGHTS OF THE TELEPHONE COMPANY WARNING! vi WARNING FOR THE LASER CLASS 3170/3175 WARNING FOR THE ETHERNET BOARD EB-52 FX (IN- STALLED) Page viii WARNING FOR THE LASER CLASS 3170MS WARNING FOR THE ETHERNET BOARD EB-52 FX (IN- STALLED) x Users in Canada PRE-INSTALLATION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT NOTICE Page IMPORTANT SAFETY INFORMATION xiv Page xvi Laser Safety CDRH Regulations Contents xviii Page xx Page xxii Page xxiv Chapter 1 Welcome ! 1-2 Main Features ITU-T Page 1-4 Options JBIG 1-6 Customer Support Chapter 2 Setting Up Page How to Use This Guide Where to Set Up the Fax Page 2-6 Space Around the Fax Power Requirements General Precautions OFF Moving the Fax Unit Unpacking: Have You Got Everything? 2-12 For the LASER CLASS 3170 Series For the LASER CLASS 3175 Only For the LASER CLASS 3170MS Only Setting Up Chapter 2 Setting Up 2-15 For the LASER CLASS 3170 Series For the LASER CLASS 3175 Only For the LASER CLASS 3170MS Only Options Available Supply Setting Up Chapter 2 Setting Up 2-17 Parts of the Fax Front View 2-18 Rear View Handset (option) Removing the Shipping Material Removing the Shipping Tapes Removing the Packing Materials Inside the Fax Unit Page Removing the Packing Materials from Paper Cassette 1 Page Assembling the Fax Installing the Toner Cartridge 2-24 Page 2-26 Attaching the Document Output Tray and the Upper Out- put Tray Attaching the Document Feeder Tray 2-28 Installing Paper Cassette 2 (For the LASER CLASS 3175 Only) Page 2-30 Loading Paper in Paper Cassettes 1 and 2 2-32 Page 2-34 Page 2-36 Page 2-38 Connecting the Handset (option) Connecting the Telephone Line 2-40 Connecting an Extension Phone Turning on the Power 2-42 Using the MP Tray Loading the MP Tray 2-44 Page 2-46 Page 2-48 Turning on and off USE MP TRAY and Setting the Paper Size in the USE MP TRAY Menu Page 2-50 Selecting Paper Delivery Setting Face-down Paper Delivery for Upper and Lower Output Trays Page 2-52 Using the Face-up Tray 2-54 Using the Optional Dual-Line Connecting Two Telephone Lines Page 2-56 How the Two Telephone Lines Operate Registering the Telephone Numbers for the Lines 2-58 Page Page Chapter 3 Getting Started Operation Buttons ( One-touch panels closed 3-2 ) P Chapter 3 Getting Started 3-3 Getting Started 3-4 Operation Buttons (One-touch panels open) Broadcast Reference Data Registration Delayed Transmission Memory Reception Memory Using the Menus and Buttons General Guidelines for Registering Information Using the Menus 3-6 To Open a Menu and Select an Item To Return to the Previous Level To Return to Standby Immediately Entering Names for Registration 3-8 To Correct a Mistake C Menu Button Summary Table * 3-10 Checking and Setting the Telephone Line Page 3-12 Registering Required Sender Information What is Sender Information? DATE AND TIME TELEPHONE NUMBER Registering the Sender Information (TX TERMINAL ID) 3-14 Page 3-16 C 3-18 Registering Sender Names Registering a Sender Name Page 3-20 Changing or Erasing a Sender Name Using the Energy Saver Mode (For the LASER CLASS 3170/3175 Only) Turning the Energy Saver Feature ON 3-22 Returning to the Full Power Mode Page Chapter 4 Setting Up and Using Speed Dialing 4-2 Read This before Entering Telephone Numbers Entering Pauses for Dialing P Adjusting the Length of a Pause 4-4 What is Speed Dialing? One-touch Speed Dialing Coded Speed Dialing Group Dialing 4-6 Setting Up One-touch Speed Dialing Page 4-8 Page 4-10 Page 4-12 Page 4-14 Setting Up Coded Speed Dialing 4-16 * 4-18 Page 4-20 Page 4-22 * 4-24 Setting Up Group Dialing * 4-26 Page 4-28 Using Speed Dialing Using One-touch Speed Dialing 4-30 Using Coded Speed Dialing * 4-32 * Using Group Dialing 4-34 Using Directory Dialing 4-36 Chapter 5 Using the Fax as a Copier Preparing the Document Setting a Document on the Fax 5-4 Performing the Document Settings 5-6 Making Copies Chapter 6 Sending Documents Setting a Document for Sending Preparing the Document Setting the Document on the Fax 6-4 Adjusting the Scanning Settings Page 6-6 Selecting a Sender Name Using Regular Dialing 6-8 Canceling Sending a Document To Cancel Sending on a Single-Line To Cancel Sending on a Dual-Line 6-10 Dialing Long Distance with Regular Dialing Page 6-12 Overview of Sending Methods Memory Sending Page 6-14 Direct Sending 6-16 Manual Sending 6-18 Re-dialing When the Line is Busy What is Automatic Redialing? 6-20 Setting Up Redialing Auto Redial Setup Summary 6-22 Sequential Broadcasting to More Than One Location * Page 6-24 Sending Documents at a Preset Time Page 6-26 Sending a Document with a Subaddress/ Password Subaddress/Password Sending with Speed Dialing 6-28 Subaddress/Password Sending with the Operation Panel Buttons Page 6-30 Chapter 7 Receiving Documents 7-2 Receiving Documents Automatically Setting the Automatic Receive Mode Messages Displayed When Receiving a Document Page 7-4 Turning on and Adjusting the Auto Switch Time 7-6 Receiving Documents Manually with the Optional Handset Receiving a Document Manually at the Fax 7-8 Receiving a Document Manually with an Extension Telephone Changing the Remote Receive ID 7-10 Canceling Receiving a Document To Cancel Receiving on a Single-Line 7-12 To Cancel Receiving on a Dual-Line Transferring Documents Before You Set Up Document Transfer 7-14 Setting Up the Fax for Document Transfer Page 7-16 Turning the Transfer Mode ON and OFF Turning Transfer Mode ON 7-18 Turning Transfer Mode OFF Changing the Transfer Settings Page 7-20 Canceling the Transfer Settings Chapter 8 Using the Memory Features 8-2 When the Fax Displays RECEIVED IN MEMORY Displaying the Transaction History 8-4 Printing a Memory List 8-6 Printing a Document in the Memory Sending a Document in Memory to a Different Destination 8-8 Erasing a Document from the Memory Deleting a Document with the Delete File Button 8-10 Deleting a Document with the Memory Reference Button Setting Up and Using a Memory Box 8-12 Before You Create Memory Boxes When You Create a Memory Box Access Settings Main Settings 8-14 Feature Settings Creating a Memory Box Page 8-16 Page 8-18 Page 8-20 Page 8-22 Changing the Memory Box Settings Canceling a Memory Box 8-24 Sending a Document Stored in the Memory Box Printing a Document Received in a Memory Box 8-26 What Happens to Memory after a Power Failure How Your Registered Data Is Protected About the Backup Battery Page Chapter 9 Using a Relay Network 9-2 What is Relay Broadcasting? Setting Up and Using a Standard Relay Unit 9-4 Setting Your Fax as a Relay Unit Page 9-6 Relay Group Setup Summary (Cont'd) Changing the Relay Broadcast Settings 9-8 Deleting the Relay Group 9-10 Sending a Document to a Relay Unit for Relay Broadcasting 9-12 Sending a Document to a Relay Unit with Speed Dialing Sending with the Relay Broadcast Button Page 9-14 Chapter 10 Using Confidential Mailboxes 10-2 Setting Up and Using the Standard Mailbox Features Creating a Mailbox Page 10-4 Page 10-6 Changing Mailbox Settings Canceling a Mailbox 10-8 Receiving a Confidential Document Page 10-10 Sending a Confidential Document Sending a Confidential Document with Speed Dialing Sending a Confidential Document with the Confidential Mailbox Button 10-12 Page Page Chapter 11 Setting Up and Using Polling 11-2 What is Polling? Before You Use Polling Receiving Polling Other Fax Machines to Receive a Document 11-4 Polling to Receive at a Preset Time 11-6 Page 11-8 Page 11-10 Page 11-12 Changing the Preset Polling Settings Canceling Preset Polling 11-14 Setting Up Polling Sending Before You Can Be Polled to Send Setting Up a Polling Box 11-16 Page 11-18 Page 11-20 Scanning a Document into the Memory for Polling Sending Changing the Polling Box Setup 11-22 Canceling a Polling Box Page Chapter 12 Other Special Features 12-2 Using the Telephone Tone Dialing on a Pulse Line 12-4 Setting and Using the Program Button 12-6 Page 12-8 Setting Up and Using the Optional Stamp Feature Setting Up the Stamp Feature Page 12-10 Turning the Stamp Feature ON/OFF Page 12-12 How the Fax Operates with Default Settings Chapter 12 Other Special Features 12-13 Other Special Features 12-14 Chapter 12 Other Special Features 12-15 Other Special Features Page Chapter 13 Restricting Use of the Fax 13-2 Setting and Using the System Settings Pass- word Setting the System Settings Password Page 13-4 Changing or Canceling the System Settings Password Page 13-6 Restricting Fax Operation Setting Operation Restrictions Page 13-8 Page 13-10 Operating the Fax with Restrictions ON Sending a Document with Restrictions ON 13-12 Making a Copy with Restrictions ON Printing a Report with Restrictions ON Using the Telephone with Restrictions ON 13-14 Turning Restrictions OFF and ON Page 13-16 Receiving Documents from Registered Senders Only Using Memory Lock Setting a Time and Password for Memory Lock 13-18 Page 13-20 Turning the Memory Lock ON Turning the Memory Lock OFF and Printing Documents Setting Up and Using PIN Codes Setting a PIN Code 13-22 Page 13-24 Dialing with a PIN Code after the Number Dialing with a PIN Code before the Number 13-26 Setting PIN Code Access for Speed Dialing Using Speed Dialing with PIN Code Access 13-28 Forced PIN Code Access ******* Chapter 14 Printing Reports and Lists 14-2 Printing the Speed Dialing Lists Page 14-4 One-Touch Speed Dial List 2 * *********************************** *** *** *********************************** Printing the User Data List 14-6 Printing the List of Sender Names Page 14-8 Reports Printing the Activity Management Report 14-10 Setting and Using Activity Reports 14-12 Chapter 14 Printing Reports and Lists 14-13 Printing Reports and Lists THIS ITEM APPEARS ONLY IF THE DAC (DEPARTMENT ACCESS CODE) HAS BEEN SET. 14-14 Page 14-16 Memory Lists 14-18 Page 14-20 Chapter 15 Maintenance & Frequently Asked Questions 15-2 Removing Document Feed Jams Page Removing Printer Feed Jams Locating a Paper Jam 15-6 1. Face-up tray area 2. Output trays area Page 15-8 3. Imaging area Page 15-10 4. MP tray area 15-12 5. Paper Cassette 1 area 6. Paper Cassette 2 area 15-14 Storing Recording Paper Recommended Paper Storing the Paper Supply Changing the Toner Cartridge 15-18 Page 15-20 Page Storing Toner Cartridges Handling Cartridges Storing Cartridges Disposing of Used Toner Cartridges 15-24 Periodic Cleaning Cleaning the Fax Unit Cleaning the Transfer Guide Area 15-26 Cleaning the Scanning Area C 15-28 Page 15-30 Page Page Refilling the Stamp Ink Compartment (option) Page Chapter 15 Maintenance & Frequently Asked Questions 15-35 Error Code Table (listed by number) 15-36 Chapter 15 Maintenance & Frequently Asked Questions 15-37 List of LCD Display Messages 15-38 (Alphabetic List) Chapter 15 Maintenance & Frequently Asked Questions 15-39 15-40 Chapter 15 Maintenance & Frequently Asked Questions 15-41 15-42 Questions and Answers Documents Are Not Being Sent Correctly. Cannot send after dialing? Does memory fill up immediately when you try to send? Are documents streaked with lines after they print on the other fax? Are the documents you send too light? Cannot perform relay sending? Cannot perform confidential sending? 15-44 Cannot relay a document from another fax? Other party cannot poll and receive your document? Documents Are Not Being Received Correctly. Cannot receive documents automatically? Cannot receive manually? Are the documents you receive of poor quality? Cannot receive a confidential document in your confidential mailbox? Documents Are Not Being Copied. Cannot copy? Is the copied document reduced? Are copied documents cut at the margins? Having Other Problems. Are the documents received not printed out? Cannot get faxes from information services? 15-48 Recording the User Reminder Sheets Page 15-50 Chapter 15 Maintenance & Frequently Asked Questions 15-51 Page Chapter 16 Summary of Important Settings 16-2 Opening the Data Registration Menu Summary of User Data Settings 16-4 User Settings Page 16-6 Report Settings 16-8 Page 16-10 TX (Send) Settings Page 16-12 RX (Receive) Settings 16-14 Page 16-16 Faxs Printer Set Page 16-18 Page 16-20 File Settings Page 16-22 Chapter 16 Summary of Important Settings 16-23 Important Summary of Settings 16-24 Page 16-26 System Settings 16-28 Page 16-30 Page 16-32 Dual Line Options Page 16-34 Relationship between BATCH TX, QUICK ON- LINE TX, and Timer Settings Appendix A Specifications General A-2 Operation Dial Features A-4 Networking Features Copier Features Telephone Features Power Operating Environment Weight A-6 Dimensions Appendix B Documents You Can Scan Document Media to Avoid Specifications for Paper Documents You Can Scan Document Thickness B-2 Document Size Scanning Area on the Document Ledger Letter/Legal Printing Area Page Glossary A B G-2 C D G-4 E F G G-6 I J L M G-8 N O P G-10 R Page G-12 S G-14 T Page G-16 U Index I-1 Index A B C I-2 D E Index I-3 F G H I I-4 J L M N O P I-6 R Index I-7 S I-8 Index I-9 T U I-10 HT1-2169-000-V.1.1 032001NF0.4 CANON INC. 2001 PRINTED IN JAPAN 120V

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