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Panasonic DP-2500, DP-3000 manual 138

Models: DP-2500 DP-3000

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Page 140

Confidential Mailbox

5

NOTE

1. The confidential file will be erased automatically at the center station after being polled.

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Image 140

Panasonic DP-2500, DP-3000 manual 138

Contents

Options EnglishImportant Information Table of Contents Advanced Features Table of ContentsNetwork Feature Problem SolvingPrintout Journals and Lists AppendixThis page is intentionally left blank Safety Information HintSafety Information Important Safety Instructions Safety Information Then select the desired function on the display Function KeyAny function can be started by first pressing External View External Telephone Optional Power switchTelephone Line Jack Used to select the FAX Original size manually Mode On Line IndicatorBlinks When sending Or receiving faxes Control PanelUsed to switch the machine into energy saving mode Ten KeypadUsed for manual number Dialling, recording phoneThis page is intentionally left blank Adjusting the Volume Setting The Ringer VolumeSelect the desired setting for the Ringer Volume Press or to scroll the display to the desired Fax ParameterSetting the Monitor Volume Press or repeatedly to raise or lower the VolumeMonitor You will hear the dial tone through the speakerSetting the Date and Time User ParametersUser Parameters Select a Function User Parameters Date & Time15-08-2001 Logo Setting Your LogoUser Parameters Logo Panasonic Setting Your Character ID Character IDCharacter ID Head Office Setting Your ID Number Fax Telephone Number User Parameters ID noEnter Upto 20-DIGITS 201 555To add a Telephone Number, follow the steps below Phone BookAdding Telephone Numbers Phone Book Enter Name Sales Dept Phone Book Enter KEY Name Sales DeptTo change the settings of a Speed dialling number Editing the Phone BookSelect the station you wish to change Then enter a new telephone number. See NoteKEY Name Panafax Phone Book Enter Name PanafaxBook To erase an entry from the Phone Book Enter the station you wish to eraseDelete Station DELETE?To return to standby, press StopSetting the Fax Parameters Customizing Your MachineTo return to To set another parameter, pressReturn to or press standby Parameter Setting Comments Fax Parameter TableFunction Select Mode RCV to Memory SUB-ADDRESS Special Tray How To Load Originals Loading OriginalsSending Non-Standard Size Originals Flatbed ScanningBasic Transmission Settings ResolutionContrast For detailed originalsOriginal Text/Photo Verification StampFor text and photo originals For photo or illustration originalsCommunication Journal Comm. Journal Fax Parameter Select the desired settingPress To scroll the display to the desired Sending Documents Memory TransmissionMemory XMT Memory XMT Memory FullManual Number Dialling Place originals face up on the ADFSET Phone Book Dialling Place a book or an original face down on the Platen GlassReady to FAX Original SET Press the key name for the desired stationIf the key name for the station that you want to send to Direct Transmission Manual Number Dialling Direct TransmissionMake sure that Direct XMT is displayed, if Ex 5 5 5 1 2 3Direct COMM. NO.027 DialingYour machine starts to dial the telephone number Duplex Scan Select Mode set to Rotated TransmissionDouble-Sided Transmission Receiving Rotation XMT Fax Parameter set toSetting the Rotation XMT Invalid ValidRotation XMT Sending Documents Using Duplex Scan Duplex ScanDuplex Scan OFFDial by any combination of the following methods Manual Number Dialling, press AfterSetting Duplex Print Duplex Print XMT On Line Voice Mode TransmissionOff-Hook Dialling Dial the telephone number from the keypad Ex 5 5 5 1 2 3 On-Hook DiallingYou will hear dial tone through the monitor speaker When you hear a beep Transmission Reservation Memory Transmission Reservation Multi-TaskingYour machine will store the documents into memory Change to Direct Transmission To reserve your machine for sending the urgent documentsMemory XMT appears, press To cancell the direct transmission reservation Ex 555Redialling Automatic RediallingManual Redialling Key Set originals face downManual Reception Receiving DocumentsAutomatic Reception When the telephone rings, lift the handset To receive documents manuallySee Note Remove any documents from the ADFSelecting the Print Reduction Mode Print ReductionAutomatic Reduction Fixed ReductionReceiving Oversize Documents Transmitted Document Received DocumentSubstitute Memory Reception Memory RCV`D DOC PrintingThis page is intentionally left blank Real-Time Batch Transmission Delayed Batch TransmissionBatch Transmission Timer Controlled Communications Deferred TransmissionEnter the start time from the keypad and press OK Use a 4-digit, 24-hour clockEach station is entered up to 70 stations Phone Book Dialling up to 200 stationsDeferred Polling Deferred PollingEx 0 3 3 0 330 a.m. and press OK Polling Polling STNS0000 PanasonicDeferred Advanced Communication Deferred ADV. CommPolling Preparing to be PolledEnter a 4-digit polling password and then press Ex 4 3 2 1 and press OK Documents are stored into memoryPolling Documents from Another Station 1 and pressPolling STNS0001 Panasonic To set a Program Key for Group Dialling Setting for Group DiallingProgram Keys Group Dial Enter Stations Group DialAmerica Program Keys Select a FunctionSetting for Program Dial Program Dial Enter Program NameEnter the Program Name up to 15 characters Ex PRO.POLL and pressEnter the Program Key Name up to 10 characters Program KeysTo change the setting of Group Dialling Editing for Group DiallingModify Group Dial Enter the Group Dial you wish to change and pressChina Group Dial KEY Name NEW GroupGroup Dial Enter Stations America Erasing the Program Key Settings To erase the settings in a Program KeyPress the Program key you want to erase Ex PRO.POLL Delete PROGRAM/GRP Select Delete ProgGroup Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Printing or Viewing a File List Edit File ModeCheck Setting Explanation of Contents Sample File ListSelect the file that you want to change and press Changing the Start Time or the Station of a FileChange TIME/STN Confirm Destinations Check and Press OK Delete File Check Setting Press OK Deleting a FileSelect the file that you want to delete and press Delete File MEM. DEF. XMTDelete File Select the file that you want to print and press Print File Check Setting Press OKPrinting Out a File Your machine will print the file. The documents Will remain in memory even after printing the fileADD Document Check Setting Press OK Adding Documents Into a FileEdit File Mode Retry an Incomplete File Store Completed Setting100 Setting the RCV To Memory Password Enter a 4-digit RCV to Memory Password and then101 Receive To MemorySetting RCV To Memory 102103 Ready to FAXMessage in Memory 104Printing Documents Enter the password to print the documents 105Then press See Note Ex 1106 Fax Cover SheetGeneral Description To Use the Fax Cover SheetEx Panasonic Start 107Cover Sheet Select a Function 108 Fax Cover Sheet SampleSetting the Department Code 109Department Code General DescriptionDepartment Code 110Department Code Invalid Valid Setting the Department Code Name 111Enter Department Code Number and press ADD Code112 Enter a 4-digit Department Code and pressEx 1 1 1 1 and press ADD Code Enter Name113 Changing the Department CodeEnter Department Code Number that you wish to Change and pressDEPT.1 114Enter New Department Code and press Enter Department Code you wish to delete 115Deleting the Department Code 116 Enter the Department Code and pressEx 10 10 10 10 and press OK To delete another Department Code, repeat Steps 3 to117 Sending a Document with Department CodePanasonic Sales Dept Input DEPT. Code118 119 Dial the telephone number from the keypadFAX Parameter List Printing Printing a Department Code List120 121 Journal Printing 122Printing a Department Code Journal 123 Sample Department Code Journal / Originated Calls124 Sample Department Code Journal / Received CallsSetting the Selective Reception 125Selective Reception FAX Parameters Select a Function126 Select RCVPassword Communications Model Special Settings127 Compatibility with Other MachinesSetting Password Transmission To set transmission password and parameterEnter a 4-digit Transmission Password and press 128Password is not checked Password is checked 129130 Setting Password ReceptionTo set receiving password and parameter Ex 1 2 3 4 Enter a 4-digit Receiving Password and press131 132 Using Password TransmissionPASSWORD-XMT Select a Function OFF on Using Password Reception 133134 Confidential MailboxConfidential Mailbox Confidential Mailbox Requirement135 Confidential XMT Input a 4-DIGIT PWDEx 2 2 3 3 and press 136Enter a 4-digit Confidential Code and press 137 138 139 Sample CONF. RCV ReportConfidential Polled Input a 4-DIGIT PWD 140Storing a Confidential Document in Your Machines Mailbox 141 142 Printing a Confidential Document from Your Machines MailboxEnter a 4-digit Confidential Code and then press To delete a file using the Confidential Code143 Delete CONF. File Delete ALL FILES? 144To delete all confidential files from memory Setting of Routing, Forwarding or Relaying 145Sub-Addressing Compatibility with Other MachinesSetting the Sub-Address into a Phone Book Numbers 146Phone Book Enter Name 147Then continue to enter the station name and key name Sending a Fax with Sub-Address Using the Phone Book Dialling Numbers148 Using Manual Number Dialling 149Then enter the Sub-Address up to 20 digits Ex Telephone number = 5551234, SubSUB-ADDRESS XMT Enter SUB-ADDR 150Use Sub-Address temporarily SUB-ADDRESS XMT 151Up to 70 stations Phone Book Dialling. Up to 200 stations 152 To print a Journal 153Journal For viewing transmission transactions only 154Journals and Lists IND. XMT Journal Printing 155Individual Transmission Journal Ind. XMT Journal Sample Individual Transmission Journal Ind. XMT Journal 156Sample Transaction Journal 157 158 Sample Comm. Journal159 Phone Book List Printing 160Phone Book List 161 Sample Phone Book ListProgram List Printing 162Group and Program List 163 Sample Group and Program List164 FAX Parameter List165 Sample FAX Parameter List166 Troubleshooting If You Have Any of These ProblemsMode Symptom Cause / Action 167168 Communication169 Information Codes170 171 172 Specifications 173Power Consumption 174Phone Book Memory Capacity175 Options and Supplies176 GlossaryG3 Mode Group Duplex ScanEnd Receiving Station FAX Parameter List178 179 180 181 182 Using Manual Number Dialing 183Facsimile Telephone Number Directory Name Telephone NumberFor Service Call