Receiving Faxes

Using the unit with an answering machine!

Setting up the fax machine and an answering machine

1 Connect the answering machine.

 

Remove the stopper with

 

your finger and connect

 

the cord to the EXT jack.

 

Stopper

 

Answering machine

 

(not included)

 

Telephone line cord

 

(not included)

2

Set the number of rings on the answering machine to less than 4.

 

● This will allow the answering machine to answer the call first.

3

Record a greeting message on the answering machine.

Example: “This is (your name, business and/or telephone number). We are unable to

 

answer the phone right now. To send a fax, start transmission. To leave a

 

message, please speak after the beep. Thank you.”

4

Activate the answering machine.

5

Set the receive mode of the fax machine to the TEL mode (p. 44) or FAX ONLY mode

(p. 45).

● If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to “5 EXT.TAM” (feature #06 on page 55). Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 55.

Note:

●Do not pause for more than 4 seconds during the greeting message. If a 4-second pause is stored in the greeting message, all incoming calls will be routed to the fax machine from the answering machine even while the greeting message is playing.

●We recommend you keep the greeting message to around 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

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