Scanning

•Text Editors include Microsoft Word and WordPad, Microsoft Excel, and other word processing and spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents to text that you can edit. See “Scanning with Optical Character Recognition (OCR)” on page 66 for more about OCR.

•PDF applications are for documents scanned to the PDF format.

•Email includes Microsoft Outlook and other eMail applications. See “eMail Properties” on page 42 for details about attaching scanned documents to your email messages.

•Storage and CD-R/Wis for either storing scanned documents in a folder, or sending them to a CD burner to create a CD containing the scanned documents. See “Transferring Scanned Documents to Storage” on page 76 and “Scan and Burn to a CD” on page 70 for details.

•Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing.

•Sti event forwarding is for using another application’s interface for scanning. The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 72 for details.

4.After selecting a new category for the Destination Applications, click the Multi Function tab to see which ones are added to the list.

Show Progress Window—Select this option to display the progress window of the document(s) during scanning.

Use enhanced folder browser—Select this option if you want to save your scans to a network location that is not a mapped drive on your computer.

Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may or may not want an additional, permanent copy saved on your hard drive.

For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent. Later, the temporary file of the scanned picture is deleted. The same situation may occur when you scan directly to a printer or scan to a fax application. After a scanned item is printed or faxed, its temporary file is deleted. However, by selecting this Create copies of scanned documents option, you can choose to save permanent copies of the scanned items on your hard drive.

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Xerox 272 manual Scanning
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272 specifications

The Xerox 272 is a multifunctional printer that stands out for its exceptional printing capabilities, user-friendly design, and innovative technologies. Tailored primarily for small to medium-sized businesses, it combines several essential functions, including printing, scanning, copying, and faxing, into one compact device.

One of the main features of the Xerox 272 is its impressive print speed, which can reach up to 27 pages per minute (ppm) for monochrome documents. This efficiency makes it ideal for busy office environments where time is of the essence. Moreover, the printer offers a high-quality print resolution of up to 1200 x 1200 dpi, ensuring that documents are crisp and professional in appearance.

In addition to its speed and quality, the Xerox 272 is designed with sustainability in mind. It employs advanced energy-saving technologies, such as automatic duplex printing, which reduces paper consumption by allowing users to print on both sides of the page. This feature not only conserves resources but also contributes to lower operational costs.

The user interface of the Xerox 272 is intuitive, featuring a full-color touchscreen display that simplifies navigation through the printer’s various functions. Users can easily access settings and features, streamlining the printing process and increasing productivity. The printer is also equipped with various connectivity options, including USB, Ethernet, and wireless functionality, allowing for seamless integration into existing networks and devices.

Another noteworthy aspect of the Xerox 272 is its scanning capabilities. The device includes an automatic document feeder (ADF) that can handle multiple pages at once, making it easier to digitize large volumes of paper quickly. The scanner supports various file formats, providing flexibility in document management.

The security features in the Xerox 272 further enhance its suitability for business use. It includes secure printing options that require users to enter a code before their documents are printed, ensuring that sensitive information is protected from unauthorized access.

In summary, the Xerox 272 is a powerful, efficient, and versatile multifunction printer that caters to the demands of modern workplaces. Its combination of high-speed printing, excellent quality, user-friendly features, and robust security measures makes it an invaluable asset for businesses looking to streamline their printing and document management processes.
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