Setting up the printer to fax | 40 |
Connect the printer to any of the N ports.
To connect:
1Connect one end of a telephone cable to the 
port of the printer.
2Connect the other end of the cable to the RJ‑11 adapter, and then connect the adapter to an N port.
3If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.
Step 2: Check the dial tone
A dial tone lets you know if the telephone line is working or if the printer is properly connected to the telephone line.
Make sure the telephone line and the wall jack are working
1Plug an analog telephone into the wall jack.
2Listen for a dial tone through the telephone handset.
If you hear a dial tone, then the telephone line and the wall jack are working.
Make sure the printer is properly connected to the telephone line
1While the printer is connected to a telephone line through the 
port on the back of the printer, plug
an analog telephone into the 
port of the printer.
2Listen for a dial tone.
If you hear a dial tone, then the printer is properly connected to the telephone line.
If you do not hear a dial tone, then review Step 1 or see the “Fax troubleshooting checklist” on page 53.
Step 3: Set your fax name and fax number
Your user information includes your name or your company name, your fax number (your fax number is your telephone number, unless you have a dedicated fax telephone line), and the time and date on your fax machine when a transmission is made. This information appears in the header and footer of the faxes that you send.
In some countries, you cannot send a fax without this information. Some fax machines also block faxes without sender information, so make sure that you enter this information in your printer.
1From the printer control panel, navigate to:
> Fax Setup > Dialing and Sending > Fax Name
2Enter your name or your company name, and then save the setting.
3Select Fax Number.
4Enter your fax number or your telephone number, and then save the setting.
Step 4: Set the printer to receive faxes automatically or manually
If the printer is connected to a dedicated fax line or sharing the line with an answering machine, then you can set the printer to receive faxes automatically. If the printer is sharing the line with a telephone subscribed to voice mail service, then set the printer to receive faxes manually.
To set the printer to receive faxes automatically or manually:
1From the printer control panel, navigate to Auto Answer:
> Fax Setup > Ringing and Answering > Auto Answer
2Select an Auto Answer setting, and then save it.