Lexmark 4445, 4433 manual Faxing, Sending a fax, Receiving a fax automatically

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Faxing

This chapter is applicable for Windows users only.

Before you send a fax, make sure:

•The printer is connected to a computer with an active fax modem, the computer is configured to fax, a phone line is connected to the computer, and both the printer and computer are on.

•The Lexmark Fax Solutions and Lexmark Productivity Studio software are installed on your computer. If you have not installed these additional programs during initial installation, reinsert the installation software CD, run the installation software, and then select Install Additional Software from the Software Already Installed screen.

Sending a fax

1Load an original document facedown on the scanner glass.

2Do one of the following:

•In Windows Vista, click  All Programs, and then select the printer program folder.

•In Windows XP, click Start  Programs or All Programs, and then select the printer program folder.

3Click Lexmark Productivity Studio.

4From the Welcome Screen, click Fax.

5Select the Document option.

6Click Start.

7Enter the recipient information, and then click Next.

Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).

8Enter the cover page information, and then click Next.

9If there are any additional documents that you want to send with your fax, add these now, and then click Next.

10To send your fax:

•Immediately—Select the Send now option.

•At a scheduled time:

aSelect the Delay sending until option. b Set a time and date.

11If you want a paper copy of your fax, then select Print a copy of your fax.

12Click Send.

Receiving a fax automatically

1Do one of the following:

•In Windows Vista, click  All Programs, and then select the printer program folder.

•In Windows XP, click Start  Programs or All Programs, and then select the printer program folder.

2Click Lexmark Productivity Studio.

Faxing

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Contents 4433, 4445 Models 2600 Series Users GuideJanuary Safety information ContentsSetting up the printer Understanding the printer softwareMaintaining the printer TroubleshootingCopying ScanningNotices IndexSAVE THESE INSTRUCTIONS Safety informationFinding information about the printer IntroductionPublications Quick Setup sheet Printed Networking Guide / Fax GuideCustomer support Limited WarrantyWhere to find North America Where to find rest of worldDate purchased Store where purchased Introduction Setting up the printer as a copier only Setting up the printerBypassing security warnings during software installation 2 Remove all tape and packing material from all areas of the printer 5 Connect the power cord, and then make sure the power is on3 Extend the paper exit tray, and then raise the paper support 4 Extend the paper guides6 Open the printer, and then press down on the levers 10 Press and hold the button for three seconds 9 Close the printer, and then load paper11 Place the printed page on the scanner glass 12 Press the button 13 Discard the alignment page Setting up the printerAn alignment page prints Use the Understanding the parts of the printerAccess the print cartridges Hold up the scanner unit Power supply with port USB portInstall, replace, or remove a print cartridge Connect the printer to a power sourcePress Using the printer control panelThe display The light The light CheckDetermine the number of copies to be printed Determine if the color print cartridge needs to be replacedInstalling the optional XPS driver Windows Vista users only Installing printer softwareUsing Windows Using Macintosh2 Click  Computer Using the Windows printer software1 Click  Control Panel 5 Click Have diskUsing the Macintosh printer software Lexmark Network Card Reader Lexmark Printer Utility Loading various paper types Loading paper and original documentsLoading paper 10 envelopes 25 sheets of labels 50 transparencies Make sure Loading original documents on the scanner glass 3 Close the top cover to avoid dark edges on the scanned image Using Macintosh Using Windowsb Click Properties, Preferences, Options, or Setup PrintingCollating printed copies 2 Click Properties, Preferences, Options, or SetupPrinting multiple copies of a document Printing multiple pages on one sheet N-Up Printing the last page first reverse page orderUsing the printer folder in Windows Pausing print jobsUsing the taskbar in Windows b Click Settings  PrintersUsing the printer control panel Canceling print jobsUsing the printing status window of the printer b Click Control PanelChoosing compatible specialty paper types Printing photos using printer softwarePrinting specialty documents c Select Lexmark Productivity Studio Printing envelopesPrinting labels Tips on loading label sheets Printing on custom-size paperPrinting other specialty documents Saving and deleting print settings4 Click Profiles, and then click Save your current settings Page Copying 4 x 6 photos CopyingMaking a copy Using the printer control panel Canceling scan jobsScanning Scanning original documents2 Double-click the printer icon 3 From the Progress dialog, click Cancel ScanningSending a fax FaxingReceiving a fax automatically 3 Click Lexmark Productivity Studio5 Click the Ringing and Answering tab Maintaining print cartridges Installing print cartridgesMaintaining the printer Removing a used print cartridge 2 Click Report a non-Lexmark print cartridge Using genuine Lexmark print cartridgesRefilling print cartridges Wiping the print cartridge nozzles and contacts Cleaning the print cartridge nozzlesPreserving the print cartridges Cleaning the scanner glassCleaning the exterior of the printer Ordering paper and other supplies Ordering suppliesOrdering print cartridges Lexmark Photo Paper Lexmark PerfectFinish Photo Paper USB cable Recycling Lexmark productsLetter A4 4 x 6 in 10 x 15 cm Letter A4 4 x 6 in 10 x 15 cm L Part numberUsing the printer troubleshooting software Windows only TroubleshootingSetup troubleshooting Power button is not litRECONNECT THE POWER SUPPLY Software did not installMAKE SURE YOUR OPERATING SYSTEM IS SUPPORTED CHECK THE USB CONNECTIONCHECK POWER Using WindowsCHECK PRINTER DEFAULT AND PAUSE SETTINGS Page does not printIn Windows XP Using Macintoshb Click Printers and Faxes In Windows For Mac OS X version 10.5 or laterDISCONNECT AND RECONNECT POWER SUPPLY Removing and reinstalling the softwareREMOVE AND REINSTALL THE SOFTWARE 3 Select Uninstallb Click Control Panel  Performance and Maintenance  System a Click  Control Panel b Click System and Maintenance  Systemb Click Settings  Control Panel  System Enabling the USB port in WindowsMAKE SURE THE PRINTER IS NOT IN SLEEP MODE Solving printer power problemsMAKE SURE THE PRINTER POWER SUPPLY IS ATTACHED CORRECTLY Product information NoticesEdition notice 2009 Lexmark International, Inc. All rights reservedTrademarks UNITED STATES GOVERNMENT RIGHTSLicensing notices Directory1-meter average sound pressure, dBA Hinweis zum GS-ZeichenNoise emission levels Product power consumption Power consumptionTemperature information Waste from Electrical and Electronic Equipment WEEE directivePower Saver LEXMARK SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENTSOff mode Total energy usageLEXMARK SOFTWARE LICENSE AGREEMENT PRINTER LICENSE AGREEMENTCARTRIDGE LICENSE AGREEMENT Page Page Industry Canada compliance statement European Community EC directives conformityMICROSOFT CORPORATION NOTICES ADOBE SYSTEMS INCORPORATED NOTICENotice to users of the US telephone network FCC requirements Avis de conformité aux normes de l’industrie du CanadaRegulatory notices for telecommunication terminal equipment Avis réservé aux utilisateurs du réseau téléphonique du Canada South Africa telecommunications noticeNotice to users of the Canadian telephone network Utilisation de ce produit en Suisse Using this product in SwitzerlandNotice to users of the New Zealand telephone network Verwendung dieses Produkts in der Schweiz Regulatory notices for wireless productsUso del prodotto in Svizzera Notice to Users in the European UnionIndustry Canada Canada Industry Canada CanadaTaiwan NCC RF notice statement Notice to users in the European Union Suomi Numerics IndexLexmark products 49 WEEE statement canceling a scan 39 using the printer controlService Center 50 troubleshooting, setup