Lexmark Version 3.0 manual Managing Templates and Addresses, File Extensions

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Managing Templates and Addresses

To keep your template and address book data safe through repeated updates, you should familiarize yourself with the databases that store this information. Template and address databases are found inside your MASTERFORM installation directory.

You must know where MASTERFORM is installed if you want to work with these databases. If you aren’t sure, search your computer for the file name “masterform.mdb.”The location of this file should be your installation directory.

You will not be able to open your template database directly; security has been applied to avoid renaming or modification errors. You can, however, e-mail the file to Labelmaster Technical Support for help. For example, you may find the database has become corrupted and needs to be repaired.

Templates

If you are simply installing an update CD over an existing program, MASTERFORM will detect your templates and ask if you want to save them. Just say Yes if you do. However, uninstalling or deleting the installation folder will permanently delete your templates as well. You must save the appropriate database outside of the installation directory in order to keep templates safe during a reinstall or to move them to a new computer.

Save the correct file to a floppy disk, writable CD-ROM, network drive, or even just to your desktop. After your reinstallation (or new installation on a new computer), copy the database into the new installation directory.

With MASTERFORM for UPS Domestic Edition, your templates are stored in the file named masterform.mdb. Search your computer for this file name, or browse to the default installation directory, C:\MF_UPS.

Addresses

With MASTERFORM for UPS Domestic Edition, your addresses are stored in the file named UPSAddress.mdb. Search your computer for this file name, or browse to the installation directory (default is C:\MF_UPS). If you have Microsoft Access, you can import or export from the address database. See Import Excel or Access address data to the Address Book and Exporting addresses from the Address Book for more information.

File Extensions

If you are looking for these databases and can’t see the file extension “.mdb”, you do not have your view of file extensions turned on. This is simply a Windows option. To turn on your view of file extensions, simply open My Computer and choose Folder Options from the View menu. Click the View tab and make sure the for Hide file extensions for known file types check box is not selected.

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Contents User’s Guide East Pine Street, Suite Seattle, WA Toll free Local Fax User’s GuideContents Getting Started Using Printing the Shipper’s Installation and Setup Introduction to Masterform General featuresDownload New UPS Chemical Table feature Installing Masterform for UPS Domestic EditionProfessional and Military Edition Suites Structure of Masterform What’s my name & password?Domestic or International? Where to get forms Where to install MasterformNew shipping paper design for laser printers Sending your Masterform shipments to UPS OnLine WorldShip Install the softwareSet up the System DSN connection To manually set up the System DSN connectionHazmat Confirm that Hazmat is now listed, then click OK Deleting HAZMAT/DG records Send hazmat shipping paper data to WorldShipSpecify a hazmat package in WorldShip To specify a hazmat package in WorldShipSupport and Resources Online Info Technical Support and Contact InformationBy Phone Via E-mailDOT Contact Other ContactsLabelmaster Software Hardware Recommendations Remember Chemical table resourcesFile Extensions Managing Templates and AddressesTemplates AddressesMasterform Setup Accounts Masterform SetupAllow Proper Shipping Name edits Bypass Authorization ScreenSave template by default Package Label WarningShipping under multiple accounts To add users to the list Security Defining user names and passwordsHow log book numbers work Why are my log book numbers repeating?To Save a Template Making, naming, and saving templatesHow do I reenter a saved template? What is a template?When should I use templates? What should I name my template?Working with templates Editing the proper shipping name PSN Deleting templatesTo select the Edit PSN option Confirming the labels required for your package Using an Exemption Packaging numberPre-printing forms for future use Turning off the Labels Required field warningFeatures and Options To write a note Writing notes insideTo read a note Entering addresses in the Address Book Prepare your data Import Excel or Access address data to the Address BookFormat your address data into columns with these exact names Import your data into the upsAddress tableSelect Get External Data Import from the File menu To export addresses from Masterform Exporting addresses from the Address BookSelect how you want to save the table Saving multiple field values Setting default field valuesTo set a default field value To remove a default field valueViewing the regulations Form-Fill Wizard Step by Step Choose a template and a form type to begin Screen 1 Shipment TemplateScreen 3 Shipment Information Screen 2 Shipper InformationScreen 4 Proper Shipping Name Screen 5 The Chemical Table Add up to three materials Screen 6 Ground or Air ShipmentScreen 7 Print Preview Quantity and Unit of Measure UOM LimitationsPrint Preview you can Screen 8 Print and Save Shipment TemplatePrinting the Hazardous Materials Shipping Paper Printers General Printing OverviewForm 1 Hazmat Shipping Paper Form 2 Shipper’s CertificationCreating a custom paper size tractor Installing a printerTo manually create a custom paper size Windows NT To manually create a custom paper size Windows 95Select the option Use Specific Printer 67 in 800Suggested printer drivers Changing the printer driverTo change to the Epson driver Changing the Emulation Mode on the printer tractorIf you are using the new laser form Setting the MarginsTo change the Emulation Mode on an Okidata 320/321 If you are using the tractor formNudge tool Moving fields on the form use the Nudge toolTo use the Nudge tool Add or remove lines from the printed form Increase or decrease the size of printed textPrinting the Shipper’s Certification To print a Shipper’s Certification Printing the certificationRemoving mistakes or duplicates from the certification Saving shipments to the certificationSave to Shipper’s Certification? Click Purge Data Purge old certification recordsTroubleshooting Overview Account number not in the drop-down list Printing gibberish or symbolsPrinter feeds forms up too far Custom paper size not in paper size listShipper’s Certification prints on two pages Laser forms are not lining up properly Printer prints blank pagesCan’t edit the PSN proper shipping name Log book numbers are repeatingText you entered isn’t an item on the list UPS WorldShip, the HAZMAT/DG Reference list is blank UPS WorldShip, the HAZMAT/DG Reference list is grayed outUnexpected error occured Subsystem Do you want to convert or enable the database? Run Time Error 9 in Configure ReportsYou do not have a license with MS Access Before you uninstall Uninstalling MasterformTo uninstall Masterform License Agreement Page Page Index Page Naid Page 156 East Pine Street, Suite Seattle, WA
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