Lexmark Version 3.0 manual Saving shipments to the certification, Save to Shipper’s Certification?

Page 60

Saving shipments to the certification

MASTERFORM automatically compiles Shipper’s Certification end-of-day logs based on the hazmat shipping papers you print each day. This saves you the trouble of retyping or rewriting your daily shipment details for the log book.

Save to Shipper’s Certification?

After you print a shipping paper, MASTERFORM will ask if you want to save the shipment to the certification:

Figure 39: Choose Yes if you want to save the shipping paper to the certification.

When you choose Yes, MASTERFORM saves this shipment information according to the date and the UPS account number used. You would want to choose No if this were a reprint, a test print, or a mistake.

Say Yes to anything you want to appear on your certification. If you make a mistake, you can void materials off the certification later.

Removing mistakes or duplicates from the certification

You can prevent a mistake or duplicate shipment from appearing on the Shipper’s Certification by using the Void button on the Review Packages screen right before you print.

To get to the Review Packages screen, click the UPS Approved Shipper’s Certification icon on the main MASTERFORM menu. Choose the date of the shipment you want to void, then click Next.

Choose the account number in the Review Packages screen. When all the shipments under that account number appear, notice that the last column, titled “Void,”says No for all shipments. Highlight the line containing the shipment you want to remove by clicking it once. With that shipment highlighted, click Void. The Void column for that shipment will now read Yes.

Click Next to continue and print the certification. Void > Yes shipments will not appear on your printout.

118

119

Image 60

Contents User’s Guide User’s Guide East Pine Street, Suite Seattle, WA Toll free Local FaxContents Getting Started Using Printing the Shipper’s Installation and Setup General features Introduction to MasterformInstalling Masterform for UPS Domestic Edition Download New UPS Chemical Table featureProfessional and Military Edition Suites What’s my name & password? Structure of MasterformDomestic or International? Where to install Masterform Where to get formsNew shipping paper design for laser printers Install the software Set up the System DSN connectionTo manually set up the System DSN connection Sending your Masterform shipments to UPS OnLine WorldShipHazmat Confirm that Hazmat is now listed, then click OK Send hazmat shipping paper data to WorldShip Specify a hazmat package in WorldShipTo specify a hazmat package in WorldShip Deleting HAZMAT/DG recordsSupport and Resources Technical Support and Contact Information By PhoneVia E-mail Online InfoOther Contacts DOT ContactLabelmaster Software Hardware Recommendations Chemical table resources RememberManaging Templates and Addresses TemplatesAddresses File ExtensionsMasterform Masterform Setup Setup AccountsBypass Authorization Screen Save template by defaultPackage Label Warning Allow Proper Shipping Name editsShipping under multiple accounts Security Defining user names and passwords To add users to the listWhy are my log book numbers repeating? How log book numbers workMaking, naming, and saving templates To Save a TemplateWhat is a template? When should I use templates?What should I name my template? How do I reenter a saved template?Working with templates Deleting templates Editing the proper shipping name PSNTo select the Edit PSN option Using an Exemption Packaging number Confirming the labels required for your packageTurning off the Labels Required field warning Pre-printing forms for future useFeatures and Options Writing notes inside To write a noteTo read a note Entering addresses in the Address Book Import Excel or Access address data to the Address Book Prepare your dataImport your data into the upsAddress table Format your address data into columns with these exact namesSelect Get External Data Import from the File menu Exporting addresses from the Address Book To export addresses from MasterformSelect how you want to save the table Setting default field values To set a default field valueTo remove a default field value Saving multiple field valuesViewing the regulations Form-Fill Wizard Step by Step Screen 1 Shipment Template Choose a template and a form type to beginScreen 2 Shipper Information Screen 3 Shipment InformationScreen 4 Proper Shipping Name Screen 5 The Chemical Table Screen 6 Ground or Air Shipment Screen 7 Print PreviewQuantity and Unit of Measure UOM Limitations Add up to three materialsScreen 8 Print and Save Shipment Template Print Preview you canPrinting the Hazardous Materials Shipping Paper General Printing Overview Form 1 Hazmat Shipping PaperForm 2 Shipper’s Certification PrintersInstalling a printer Creating a custom paper size tractorTo manually create a custom paper size Windows 95 Select the option Use Specific Printer67 in 800 To manually create a custom paper size Windows NTChanging the printer driver Suggested printer driversChanging the Emulation Mode on the printer tractor To change to the Epson driverSetting the Margins To change the Emulation Mode on an Okidata 320/321If you are using the tractor form If you are using the new laser formMoving fields on the form use the Nudge tool Nudge toolTo use the Nudge tool Increase or decrease the size of printed text Add or remove lines from the printed formPrinting the Shipper’s Certification Printing the certification To print a Shipper’s CertificationSaving shipments to the certification Removing mistakes or duplicates from the certificationSave to Shipper’s Certification? Purge old certification records Click Purge DataTroubleshooting Overview Printing gibberish or symbols Account number not in the drop-down listCustom paper size not in paper size list Printer feeds forms up too farShipper’s Certification prints on two pages Printer prints blank pages Laser forms are not lining up properlyLog book numbers are repeating Can’t edit the PSN proper shipping nameText you entered isn’t an item on the list UPS WorldShip, the HAZMAT/DG Reference list is grayed out UPS WorldShip, the HAZMAT/DG Reference list is blankUnexpected error occured Subsystem Run Time Error 9 in Configure Reports Do you want to convert or enable the database?You do not have a license with MS Access Uninstalling Masterform Before you uninstallTo uninstall Masterform License Agreement Page Page Index Page Naid Page 156 East Pine Street, Suite Seattle, WA