Lexmark Version 3.0 manual Contents

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The electronic publication “MASTERFORM” is subject to the terms and conditions of the License Agreement for Labelmaster Software, an American Labelmark Company, products. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services.

It is the user’s responsibility to determine the applicability of the regulatory information included with this program and to comply with all legal requirements, regulations, laws, and codes. The user should seek the services of a professional person for any needed assistance.

UPSTM is a registered trademark of United Parcel Service.

UPS OnLine® WorldShip® is a registered trademark of United Parcel Service.

REG-TrieveTMis a registered trademark of American Labelmark Company.

MASTERFORM by LabelmasterTM is a registered trademark of American Labelmark Company.

WindowsTM is a registered trademark of Microsoft Corporation.

PentiumTM is a registered trademark of Intel Corporation.

LexmarkTM is a registered trademark of Lexmark International.

OkidataTM is a registered trademark of Oki America, Inc.

MASTERFORM User’s Guide

Author: Rachel Jackman

Editor: Linda Gwilym

Second Edition, June 2002

Software and documentation copyright© 2002

American Labelmark Company

Contents

Installation and Setup	11
Introduction to MASTERFORM	13
Installing MASTERFORM for UPS
Domestic Edition	14
Download New UPS Chemical Table feature ...	15
Professional and Military Edition Suites	15
Installing 49 CFR regulations and
TSI Hazmat Training	16
Structure of MASTERFORM	17
Domestic or International?	17
What’s my name & password?	17
Where to install MASTERFORM	18
New shipping paper design for laser printers	19
Where to get forms	19
Sending your MASTERFORM shipments to
UPS OnLine® WorldShip®	20
Step 1: Install the software	21
Step 2: Set up the DSN connection	21
Step 3: Send hazmat shipping paper data
to WorldShip®	26
Step 4: Specify a hazmat package
in WorldShip®	26

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Contents User’s Guide East Pine Street, Suite Seattle, WA Toll free Local Fax User’s GuideContents Getting Started Using Printing the Shipper’s Installation and Setup Introduction to Masterform General featuresInstalling Masterform for UPS Domestic Edition Download New UPS Chemical Table featureProfessional and Military Edition Suites What’s my name & password? Structure of MasterformDomestic or International? Where to install Masterform Where to get formsNew shipping paper design for laser printers Sending your Masterform shipments to UPS OnLine WorldShip Install the softwareSet up the System DSN connection To manually set up the System DSN connectionHazmat Confirm that Hazmat is now listed, then click OK Deleting HAZMAT/DG records Send hazmat shipping paper data to WorldShipSpecify a hazmat package in WorldShip To specify a hazmat package in WorldShipSupport and Resources Online Info Technical Support and Contact InformationBy Phone Via E-mailOther Contacts DOT ContactLabelmaster Software Hardware Recommendations Remember Chemical table resourcesFile Extensions Managing Templates and AddressesTemplates AddressesMasterform Setup Accounts Masterform SetupAllow Proper Shipping Name edits Bypass Authorization ScreenSave template by default Package Label WarningShipping under multiple accounts To add users to the list Security Defining user names and passwordsHow log book numbers work Why are my log book numbers repeating?To Save a Template Making, naming, and saving templatesHow do I reenter a saved template? What is a template?When should I use templates? What should I name my template?Working with templates Deleting templates Editing the proper shipping name PSNTo select the Edit PSN option Confirming the labels required for your package Using an Exemption Packaging numberPre-printing forms for future use Turning off the Labels Required field warningFeatures and Options Writing notes inside To write a noteTo read a note Entering addresses in the Address Book Prepare your data Import Excel or Access address data to the Address BookFormat your address data into columns with these exact names Import your data into the upsAddress tableSelect Get External Data Import from the File menu To export addresses from Masterform Exporting addresses from the Address BookSelect how you want to save the table Saving multiple field values Setting default field valuesTo set a default field value To remove a default field valueViewing the regulations Form-Fill Wizard Step by Step Choose a template and a form type to begin Screen 1 Shipment TemplateScreen 2 Shipper Information Screen 3 Shipment InformationScreen 4 Proper Shipping Name Screen 5 The Chemical Table Add up to three materials Screen 6 Ground or Air ShipmentScreen 7 Print Preview Quantity and Unit of Measure UOM LimitationsPrint Preview you can Screen 8 Print and Save Shipment TemplatePrinting the Hazardous Materials Shipping Paper Printers General Printing OverviewForm 1 Hazmat Shipping Paper Form 2 Shipper’s CertificationCreating a custom paper size tractor Installing a printerTo manually create a custom paper size Windows NT To manually create a custom paper size Windows 95Select the option Use Specific Printer 67 in 800Suggested printer drivers Changing the printer driverTo change to the Epson driver Changing the Emulation Mode on the printer tractorIf you are using the new laser form Setting the MarginsTo change the Emulation Mode on an Okidata 320/321 If you are using the tractor formNudge tool Moving fields on the form use the Nudge toolTo use the Nudge tool Add or remove lines from the printed form Increase or decrease the size of printed textPrinting the Shipper’s Certification To print a Shipper’s Certification Printing the certificationSaving shipments to the certification Removing mistakes or duplicates from the certificationSave to Shipper’s Certification? Click Purge Data Purge old certification recordsTroubleshooting Overview Account number not in the drop-down list Printing gibberish or symbolsCustom paper size not in paper size list Printer feeds forms up too farShipper’s Certification prints on two pages Laser forms are not lining up properly Printer prints blank pagesLog book numbers are repeating Can’t edit the PSN proper shipping nameText you entered isn’t an item on the list UPS WorldShip, the HAZMAT/DG Reference list is blank UPS WorldShip, the HAZMAT/DG Reference list is grayed outUnexpected error occured Subsystem Do you want to convert or enable the database? Run Time Error 9 in Configure ReportsYou do not have a license with MS Access Uninstalling Masterform Before you uninstallTo uninstall Masterform License Agreement Page Page Index Page Naid Page 156 East Pine Street, Suite Seattle, WA