Xerox 604S14200 installation instructions Enable Scanning and E-mail Options

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Enable Scanning and E-mail Options

If you only received Basic Network Scanning plus E-mail, follow the instructions in step 1.

If you also received CentreWare Network Scanning (Standard or Deluxe), follow the instructions in steps 1 and 2.

When these options are enabled, you can convert paper documents into digital images. The scanned images can be sent directly to network repositories or attached to an e-mail message sent directly from the printer. The printer offers a range of walk-up e-mail features. You can search and select addresses using an existing company network e-mail address book or an address list downloaded to the machine. Or type an e-mail address using the standard keyboard provided on the touch screen. You can also activate Authentication (security) which requires users to complete a valid network or optional guest login sequence before accessing optional features such as e-mail, scanning and fax.

1. Enable E-mail, Authentication and Basic Network Scanning

•To enable and configure servers for the E-mail and Authentication features, follow the instructions on the E-mail page included in this document.

•To enable Basic Network Scanning, use the printers Internet Services (embedded web server). Consult the System Administration Guide (pdf file) located on the Customer Documentation CD, in the Cus- tomer Information Pack for a more in-depth explanation.

2. Enable CentreWare Network Scanning

•Locate the CentreWare Network Scanning Services Pack. Refer to the Getting Started With Network Scanning Services Guide and the System Administration Guide for help to install, configure, and use the scanning features.

•To install Scan to PC Desktop (Standard or Deluxe) or other Image Management applications, follow the installation instructions included with your Image Management application.

•If using CentreWare software, you can also configure your printer to scan to e-mail destinations via a CentreWare Network Scanning Services distribution server or Microsoft Exchange Public Folders. You can also create a scanning template repository for use by multiple printers rather than recreate them for each machine. Locate the CentreWare Network Scanning Services Pack to obtain the software and installation instructions for these options. Refer to the Getting Started with Network Scanning Services Guide.

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604P14400

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Contents WorkCentre Pro 65/75/90 Page Distribute Materials Connect the Printer to a Network Enable Scanning and E-mail Options Enable the Fax Option Enable the Network Accounting Option Enable Universal Serial Bus Printing Enable Image Overwrite Security 604P14400 100BaseT Ethernet Press the Connectivity and Network Setup buttonBefore You Connect to a 100BaseT Ethernet Network Go to the printer604P14700 Before You Start Static Manual TCP/IP AddressingPress the Protocol and Media button Press the Dynamic Addressing buttonGo to a workstation Setup DNS if required Go to the printerPrint a Configuration Report To change the host name Dynamic TCP/IP Address Assignment DHCP/BOOTP/RARPGo to the dynamic server To enter a Subnet Mask and Gateway Address To enable LP and LPR printingWhere to go from here Typeful Name Example Novell NetWare 4.X and 5.X NDSWorkstation Press Dynamic Addressing Unix / Linux Solaris/SunOS HP-UX AIX604P15100 Microsoft Windows 2000 LPR and IPP Printing Create an IPP printer Go to the Server/WorkstationTo create a LPR Printer Microsoft Windows NT 4.0 Server TCP/IP Repeat this Go to the workstation Go to the serverPress the Printer Description button Microsoft Windows NetBEUI Peer-to-Peer NetworksPress the Workgroup and Host button Windows 95, Windows 98 and Windows NT 4.X Workstation Users Go to the workstationsGo to the NT workstation Wins Windows Internet Name ServiceXRX08003E313E0A Press the Microsoft Networks button604P15500 Apple Macintosh AppleTalk Prepare for print driver installationGo to the workstation Press the RAW TCP/IP printing button Port 9100 TCP/IP Printing604P15700 Mail Authentication Enable Scan to E-mailMail At the printer for HttpLdap Mappings Optional Configuring E-mailLdap Directory Setup Internal Address Book Optional Public Address Book Optional Select Authentication TypeSelect Public Address Book Select Map Existing Address Book604P16000 Immediate Image Overwrite Image Overwrite SecurityOn Demand Overwrite from the printer Press On Demand OverwriteOn Demand Overwrite from a Workstation Mail Overview Mail at a GlanceXerox How E-mail works with the Xerox printerMail Terms, Definitions 604P15900

604S14200 specifications

The Xerox 604S14200 is a sophisticated multi-functional printer renowned for its adaptability and advanced features designed for business environments. This model stands out for its ability to combine printing, copying, and scanning capabilities in one compact device, making it an ideal solution for small to medium-sized enterprises.

One of the main features of the Xerox 604S14200 is its impressive print speed, which can reach up to 40 pages per minute. This allows businesses to meet tight deadlines and handle high-volume print tasks efficiently. The printer supports a variety of media sizes, including letter, legal, and custom sizes, providing versatility for different printing needs.

Another key characteristic of the Xerox 604S14200 is its printing resolution. With a resolution of up to 1200 x 1200 dpi, it delivers sharp text and vivid images, ensuring that all output is of professional quality. This makes it suitable not only for documents but also for marketing materials and presentations.

The Xerox 604S14200 integrates advanced technology that enhances its functionality. It features Automatic Document Feeding (ADF), which simplifies the process of copying and scanning multiple-page documents. This feature significantly increases productivity by allowing users to load several pages at once.

In addition to its hardware capabilities, the Xerox 604S14200 comes with intuitive software that supports seamless mobile printing and cloud connectivity. Users can easily print from their smartphones or tablets, as well as directly from various cloud services, streamlining workflows and enhancing flexibility.

Security is a paramount concern in today’s digital age, and the Xerox 604S14200 addresses this with robust security features. The printer includes secure printing options, which ensure that sensitive documents are protected and can only be accessed by authorized personnel. It also has the capability to track usage and restrict access to certain functionalities, enhancing overall data protection.

User-friendliness is another essential characteristic of the Xerox 604S14200, featuring a straightforward control panel and customizable settings. This design focuses on improving the user experience, allowing for easy operation even for those who are not tech-savvy.

In summary, the Xerox 604S14200 is a highly efficient multi-functional printer that combines speed, quality, and advanced features. Its integration of modern technologies, user-friendly design, and robust security measures make it a dependable choice for businesses seeking to enhance their productivity and streamline their printing processes.
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