Xerox 550, 560 manual Creating an Office hot folder, Using the Office Hot Folder tool to print

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Creating an Office hot folder

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2.Double-click the Office_HF.exe file.

The Office Hot Folder tool is installed on your computer, the Office HF icon appears on your taskbar, and the Office Hot Folder tool appears. All network printers that are currently on your computer appear in the window.

3.Right-click this icon to perform the following actions:

●Open: Open the Office Hot Folders tool and create and manage hot folders

●Start: Activate file processing in the tool

●Stop: Deactivate file processing in the tool

●Refresh: Restart the tool

●Exit: Shut down the tool

Creating an Office hot folder

Requirements:

The Office Hot Folder tool must be open.

1.In the Office Hot Folder tool, in the Printers pane, select the virtual printer for which you want to create a hot folder.

2.Click Create HF.

You can now print Microsoft Office files through this hot folder.

Using the Office Hot Folder tool to print

Requirements:

One of the following Microsoft file formats must already be submitted to one of the hot folders setup in the Office Hot Folder tool:

●.ppt

●.doc

●.xls

●.pub

1.In the Creo Office hot folders window, select the hot folder that you want to use to submit your file.

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Contents Version Page Reach Page Contents Rotating pages Replacing pages Production workflows 115 Glossary 141 Printer User Guide Printing this guide Getting startedWhats new? Hardware and software components System overviewSee also Optional kits Supported formatsPrinter Status pane Overview of the workspaceStorage area Turning on the CX print serverProcess Queue and Print QueueTurning off the CX print server Printing Methods Setting up yourSetting up your computer overview Computer for printingPrint Driver software Adding a network printer to your Windows computer Setting up printing on a Windows computerShortcut for adding a printer Loading the Print Driver software for the first timeRequirements Removing the Print Driver software Enable enhanced user interface, list select offDEXUninstaller.exe Deactivating the Print Driver softwareDownloading fonts Setting up a TCP/IP PrinterSelect File Server Properties Select the LPR Byte Counting Enabled check box Setting up LPR printingInstalling an LPR printer in Windows XP Installing an LPR printer in Windows VistaClick Continue Setting up printing in Mac OSRequirements Setting up your computer for printing Calibration overview CalibrationCalibration Touch the Device Color Space button Which the icons appear cyan, magenta, yellow, and then black Page Troubleshooting calibration Printing a file to the CX print server Using a hot folder to printPrinting a file Windows and Mac OSDouble-click the desired hot folder-for example Password protect jobsPassword protect jobs Printing a file in Windows and Mac OS Server Printing from the colorFile processing Paper stock window Importing and printing a jobEditing a job Resubmitting a jobPrinting copies of a job Merging pages into a job Previewing an RTP fileMoving a page in a job Deleting a page from a jobReplacing pages Rotating pagesClick Merge Job Finding the Cmyk values of a specific area Verifying the content of the jobPreflight report Preflight checkPerforming a preflight check Preflight report window Viewing and printing a preflight reportFont Library HiResSpot Colors FontsFound Proofing the job using color setsAssigning a color set to your job Printing and reviewing color setsPrinting a file that contains more than one paper size Printing using the manual duplex wizardSelect Mixed paper size document Submitting a rush job Running a rush jobRetrieving a job Managing jobsArchival and retrieval of jobs Archiving a jobFrom the File menu, select Retrieve from archive Forwarding a job to another CX print serverClick Retrieve Accounting Viewer Duplicating jobsShow, hide, and move columns in the Accounting Viewer table Customization in the Accounting ViewerCreating a customized view in the Accounting Viewer Exporting files Job reportExporting a PostScript file Exporting an RTP file Color management on the CX print server Managing colorManaging profiles Importing a source profile Importing a destination profileResource list, select Profile Manager Importing a device link profile Mapping media using the Media and Color Manager toolResource list, select Media and Color Manager Calibration table Info Data tab Managing calibration tablesCalibrations window Calibration table listAdding an entry to a calibration table Calibration table Info Graph tabAdding a spot color Spot Color Editor overviewNext Spot color dictionary list, select Custom Dictionary Editing a spot colorDeleting a spot color Test-printing spot colorsSpot color variations overview Measuring a spot color with the X-Rite i1 spectrophotometerPrinting a spot color variation Selecting a spot color variationProtecting an RGB color as a spot color Protecting specific spot colorsClick Print Variations Protecting a gray color as a spot color Color adjustment with the Gradation ToolProtecting a Cmyk color as a spot color Creating and editing a gradation table Color adjustment with the Gradation Tool Printing color jobs as black and white Printing a job in grayscale modeCmyk area, select Preserve black color Imposition methods Printing using impositionProduction workflows Imposition overviewPerfect bound Previewing an imposition layoutCut and stack Saddle stitchImposition method list, select Step & Repeat Printing a business card jobFor Trim size, select Custom Click Spacing & Marks Printing a saddle-stitch jobFrom the Tools menu, select Imposition Template Builder Imposition Template Builder toolImposition Template Builder overview Creating an imposition templateFront Imposition template viewer windowSimulating a job with your template Under Orientation, select Portrait or LandscapeSelect the Apply changes to front and back check box Editing an imposition templateClick View Simulated Job Click RotateClick Advanced Options Printing with exceptionsAdding exceptions to your job Click ExceptionsClick Save or Submit Dynamic page exceptions and setpagedevice commandsDeleting exceptions from your job Printing dynamic page exceptionsTabs plug-in overview Tabs plug-in window Color LengthWidth Text FontText on both sides UnderlineAlignment Wrap textVertical Counter-clockwise Clockwise DirectionTab number Delete Saved SettingsCreating and printing tabs SaveProduction workflows Changing the location of a tab Managing tabsSelect the Mixed page size document check box Inserting a tab before or after a specific Replacing a page with a tabRemoving a page or tab from the file Working with near-line finishers Saving the tab settingsDeleting saved tab settings Saved Settings list, and then click ApplyFinishing tab, select Near-line finisher Generating a corner mark and barcodeRemote Scan Application Installing the Remote Scan Application in WindowsInstalling the Remote Scan Application in the Mac Scanning documentsCreating a scan box Select Security Click ScanBox ManagerScanning a document on the Xerox Color 550/560 Printer Touch Scan SettingsSelect Send to Email Saving scanned files to your computer Scanning documents Variable data printing jobs 10Variable data printing jobsVDP document formats Ppml Variable Print SpecificationResource list, select Cached VDP Elements Managing VDP elementsCaching global VDP elements Archiving VDP elementsDeleting VDP elements Retrieving VDP elementsPrint tab in the job parameters window 11Job parametersPaper stock Print modeLayout Orientation InterleaveTray GallopSize Trim size Imposition tab in the job parameters windowImposition method Method PreviewDuplex HTT Templates LayoutSimplex Duplex HTHGutter MarksSaddle stitch or Perfect bound MarginsMaximum bleed or enter a size for Custom bleed size BleedCreep Quality tab in the job parameters window Overprint Black overprint Trapping Enable trappingOverprint PostScriptScreening Contrast Color modeColor Adjustments Brightness Color tab in the job parameters windowBlack dry toner Print grays usingAddition, you can Apply only when R, G, B values are GradationIntent Cmyk renderingIf you select Emulate source paper tint, Absolute is Emulate sourcePaper tint Select Preserve pure CMY colorsUse protected RGB values-Retains RGB colors as Protected colorsPreserve pure CMY colors-Preserves pure cyan Use protected Cmyk values-Retains Cmyk colorsFinishing tab in the job parameters window Professional Advanced TopAdvanced Stacker Professional TopCenter LeadExceptions tab in the job parameters window To Delete printed jobs from storage Services tab in the job parameters windowAdmin Print admin Job flowDelete failed jobs WorkflowJob Deletion Delete printed jobs From storageSplit to Booklets High resolutionLow resolution Preflight Run preflightColor profiles Color serverColorant Media114 Job parameters Preferences window 12Setting up your color serverServer Setup Network SetupSecurity Selecting the Disable guest connection check boxConfiguration Backup Mail ServiceDeletion policy LocalizationPre-RIP Preview Parallel RIP Queues ManagerJob batching policy Held jobs policySetting up e-mail and text message accounts Virtual printers Setting up a virtual printerClick SMS and Mail accounts Adding and editing a virtual printer Click Restore Defaults Maintaining your settingsRestoring the settings for a default virtual printer Backing up the configurationConfiguration backup area, click Start Backup Restoring the configurationClick Start Restore Tools for maintaining your system Preferences 13Working with color server tools on your computerRemote Site Manager overview Activating the remote toolsAdding to the Remote Site Manager Installing the Remote Site ManagerConnecting to the workspace from your computer Using the EZ Connect tool to view the printer statusRemote Workspace overview Office Hot Folder tool Using the Web CenterConnecting to the Web Center Installing the Office Hot Folder toolCreating an Office hot folder Using the Office Hot Folder tool to printClick Create HF Creo Color Server Job Ticket software Language settingsCreo Color Server Job Ticket overview Creating a job ticket in Windows Creating and managing job ticketsStart Programs Creo Color Server Loading job parameters from a selected server From the Tools menu, select Use JT Settings FromSubmitting a file with job ticket for printing Selecting an Easy VDP File Creator template Easy VDP File Creator toolClick Continue to add data records. Next Adding records manually to your variable data jobCreating and printing the variable data job Adding records from a database to your variable data job136 Working with color server tools on your computer Job History window 14TroubleshootingResume printing Handling alerts and failed jobsAborting a job Resume printingPrinting system messages Alerts window140 Troubleshooting 15Glossary Click charge BrightnessCache Calibration curveColor mapping Color correctionColor gamut Color managementCreep Composite file Composite modeContrast Conventional screeningDensity range DCS desktop color separationDensitometer DensityDot area Device-independent color spaceDevice link profile Device profileGray balance Gray component replacement GCRFrequency-modulated FM screening Frozen jobPre-separated file Long-edge first LEFLookup table LUT PPD PostScript Printer DescriptionRelative colorimetric Printer description file ProcessProcess colors PSImageSheet RTP ready-to-print jobScreen angle ShadowsSpot color library Source profileSpine trim size Spot colorTrapping Variable print specificationTint Tonal calibrationIndex Running a rush job 40 submitting a rush job Index 155
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560, 550 specifications

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