Xerox 560, 550 manual Password protect jobs, Double-click the desired hot folder-for example

24 Chapter 4—Printing a file in Windows and Mac OS

3.Double-click the desired hot folder—for example,

HF_ProcessPrint.

Tip: You can drag the hot folder icon to your desktop to create a shortcut to the hot folder for future use.

4.Drag the desired files to the hot folder.

All the files are processed and printed automatically, according to the hot folder workflow.

Password protect jobs

Control the printing of sensitive data by locking and password- protecting a job on your computer.

Requirements:

●A CX print server network printer must exist on your client workstation.

●The Print Driver software must be installed and activated in Windows and Mac OS.

●The printer status on the CX print server must be in Ready mode.

Using the Print Driver software, you can apply a password to a job that was created in any application. Whoever prints or reprints the job must use the password to unlock it and release it for printing.

1.On your computer, open a file—for example, a PDF file.

2.From the File menu, select Print.

3.In the Print dialog box, in the Name list, select the name of the network printer that you want to submit your file to.

4.Click the Properties button.

The Print Driver window appears.

5.In the Print Driver window, click the Lock button . The Secure Printing dialog box appears.

6.In the Password box, type a password consisting of four digits —for example, 9999.

Note: The password must consist of exactly four numeric characters.

7.Click OK.

The job is password-protected, and nobody can print it without using the password.

8.In the Print Driver window, click OK.

The password-protected job is submitted to the network printer, which sends it to the CX print server for processing and printing.